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Checklist for New Employees

Use the checklist for UC San Diego employees to provide guidance on the first work day, during the first weeks, and for the long-term.

Before you arrive

You will want to take the following steps in this order:

Step 1: Activate your Active Directory account 

Step 2: Activate your Duo Access

Step 3: Log into your e-mail account

Your first day

Employee ID number and campus ID/ staff ID card

You need your employee ID number to get a staff ID card (called a Campus Card), and to buy a parking permit. Ask your department HR contact to provide your employee ID number after you have signed hire paperwork.

Parking permits, prices, rules, services, lots, and commuting/ rideshare options

To buy a parking permit, you need your employee ID number or a letter from your department verifying your employment. If your ID number is not ready, you may buy a daily permit at the information booths or parking office (map).

Campus maps and tours

Explore campus and find key locations at UCSD.

  • Look at maps.
  • Become an expert, take a tour.

Your paycheck

Complete all your new hire paperwork before you start working and refer to the payroll calendar for paydates and holidays. Ask your department HR contact for information about direct deposit, also called Surepay.

  • Plan for delay in getting your first check. Ask your department HR contact when you should expect it. If you convert from bi-weekly to monthly pay, plan your budget accordingly.
  • Review the payroll calendar to note paydates and holidays.
  • Check the list of paid holidays and learn about vacation accrual.

Establish your Employee Self-Service Portal in UC Path

The UCPath online self-service portal will provide you with 24/7 access to your HR and Payroll information from your desktop, laptop, tablet or mobile phone.

  1. Login to UCPath.
  2. Select University of California, San Diego from the location list.
  3. Enter your UCSD email address and password to login
  4. Verification & Security Questions

Personal Information and Income and Taxes
From the homepage, scroll down to the two drop-down menus next to each other: Personal Information and Income and Taxes.  Please complete the following forms under the Personal Information and Income and Taxes drop-down menus: 

  1. Personal Information
    • Personal Information Summary
    • Employee Disclosures
    • Patent Acknowledgement
  2. Income and Taxes
    • Direct Deposit
    • CA State W-4 (DE-4)
    • Federal Withholding (W-4)
  3. Health and Welfare – Please do not enroll in Benefits at this time. We will provide you information regarding about our campus Benefits Orientation, which you will attend within the first two weeks of your hire.

Communications and computers

Your office may already be equipped and set up for you. If you need to do it yourself, here is information on how to set up your communications and computer resources.

Your first few weeks

Review your directory information.

Check your directory information and make corrections if needed using MyDirectory.

Orientations

Acquaint yourself with UCSD culture, and find out about benefits, injury prevention, and new employee orientations.

Health and welfare benefits

Review benefit plan providers and enroll for benefits during your PIE, which is within 31 days of your hire date.

Safety

Learn about emergency contacts, safety training programs, ergonomics, risk management, and workers' compensation information.

Campus brand

Get to know the UC San Diego brand by visiting our campus brand guidelines. These guidelines provide a flexible set of tools for creating materials that are strategically effective and visually united.

Campus business resources you may need to do your job

Use these resources as appropriate in doing your job. Some resources have restricted access and require specific training.

Your first few months and beyond

Training and development

Ask your supervisor about recommended training for your position or department and use these resources.

Life events

Find resources for a variety of life events.

Campus associations, services, and facilities

Find out about staff associations, diversity resources, and services and facilities on campus.

Retirement

Review UCSD retirement and supplemental savings plans and start planning for your future.

Policy resources

Find resources on policies, workplace conduct, and items related to UCSD culture.

Additional benefits of your Triton community

Pay dates and leave accruals

Eating, shopping, and getting around campus

Community

  • Meet the UC San Diego Senior Leaders
  • UC San Diego strives to create an atmosphere of fairness and social equity. In 1998 the Principles of Community were incorporated into its fundamental operating principles.
  • Register to get notifications about campus emergencies, closures, etc. through Triton Alert.
  • The Faculty and Staff Assistance Program is a confidential service designed to help all employees and members of their immediate household resolve concerns that may be affecting personal well-being or job performance.
  • UC San Diego staff associations serve as ways to network with other employees, and membership is open to all employees.

New to San Diego?

Note: this page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/newhireresources