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Checklist for New Employees

Use the checklist for UC San Diego employees to provide guidance on the first work day, during the first weeks, and for the long-term.

If you are a new or returning UC employee, you can use these resources to set up benefits and services, use facilities, and ease the process of settling in.

Before you use this checklist, complete your hire paperwork, ask your supervisor about conditions of your employment, and review your responsibilities as a UC employee. If applicable, please review the code of conduct for academic personnel (PDF).

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Before you arrive

You will want to take the following steps in this order:

Step 1:  Activate your e-mail account. Once activated, you can check your e-mail through UCSD Web Access.

Step 2:  Register for access to campus systems through Single Sign-On (SSO).

Step 3:  Register for Two-Step Login required to establish an added layer of computing protection for you and the University.

Your first day

Employee ID number and campus ID/ staff ID card

You need your employee ID number to get a staff ID card (called a Campus Card), and to buy a parking permit. Ask your department HR contact to provide your employee ID number after you have signed hire paperwork.

Parking permits, prices, rules, services, lots, and commuting/ rideshare options

To buy a parking permit, you need your employee ID number or a letter from your department verifying your employment. If your ID number is not ready, you may buy a daily permit at the information booths or parking office (map).

Campus maps and tours

Explore campus and find key locations at UCSD.

  • Look at maps.
  • Become an expert, take a tour.

Your paycheck

Complete all your new hire paperwork before you start working and refer to the payroll calendar for paydates and holidays. Ask your department HR contact for information about direct deposit, also called Surepay.

  • Plan for delay in getting your first check. Ask your department HR contact when you should expect it. If you convert from bi-weekly to monthly pay, plan your budget accordingly.
  • Review the payroll calendar to note paydates and holidays.
  • Check the list of paid holidays and learn about vacation accrual.

Communications and computers

Your office may already be equipped and set up for you. If you need to do it yourself, here is information on how to set up your communications and computer resources.

Your first few weeks

Review your directory information.

Check your directory information and make corrections if needed using MyDirectory.

Orientations

Acquaint yourself with UCSD culture, and find out about benefits, injury prevention, and new employee orientations.

  • Learn and apply UCSD Principles of Community and performance standards.
  • Register to attend a New Employee Orientation to learn more about campus resources, programs, and services that will assist in your professional and personal development. All new employees are required to attend New Employee Orientation within 30 days of their start date. 
  • Participate in a Benefits Orientation. You must enroll for benefits within your Period of Initial Eligibility (PIE), which is within 31 days of your hire date.
  • Attend the Injury and Illness Prevention (IIPP) Orientation within 30 days of your hire date.
    • Attend one of the IIPP courses below, depending on the type of work you perform:
      • Research employees: Visit the UC Learning Center to enroll in Laboratory Safety Principles/ IIPP
      • Non-research employees: Visit the UC Learning Center to enroll in Injury & Illness Prevention Program
    • Give your certificate of completion to your department administrator

Health and welfare benefits

Review benefit plan providers and enroll for benefits during your PIE, which is within 31 days of your hire date.

Safety

Learn about emergency contacts, safety training programs, ergonomics, risk management, and workers' compensation information.

Campus business resources you may need to do your job

Use these resources as appropriate in doing your job. Some resources have restricted access and require specific training.

Your first few months and beyond

Training and development

Ask your supervisor about recommended training for your position or department and use these resources.

Life events

Find resources for a variety of life events.

Campus associations, services, and facilities

Find out about staff associations, diversity resources, and services and facilities on campus.

Retirement

Review UCSD retirement and supplemental savings plans and start planning for your future.

Policy resources

Find resources on policies, workplace conduct, and items related to UCSD culture.

Additional benefits of your Triton community

Pay dates and leave accruals

Eating, shopping, and getting around campus

Community

  • Meet the UC San Diego Senior Leaders
  • UC San Diego strives to create an atmosphere of fairness and social equity. In 1998 the Principles of Community were incorporated into its fundamental operating principles.
  • Register to get notifications about campus emergencies, closures, etc. through Triton Alert.
  • The Faculty and Staff Assistance Program is a confidential service designed to help all employees and members of their immediate household resolve concerns that may be affecting personal well-being or job performance.
  • UC San Diego staff associations serve as ways to network with other employees, and membership is open to all employees.

New to San Diego?

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Note: this page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/newhireresources