Compensation

As part of our current cost control initiative, the Chancellor’s Cabinet on July 13th endorsed implementing new exception approvals for Stipends, Equity Increases and Reclassifications for policy covered and represented employees, and changes to the STAR Awards program. These changes are effective as of July 1, 2020 and are outlined as below. 

For all requests, please obtain Vice Chancellor endorsement and route to the Compensation Analyst assigned to your VC Area/Department. Campus Human Resources will facilitate CHRO, CFO and EVC endorsements.

Stipends

May be sought only if an employee is temporarily performing responsibilities of a vacant, higher-level position (interim or acting appointments) or other significant additional duties/special projects that are not part of the employee's regular position (ESR, UCPath). A stipend should not be sought unless exception criteria are met.

Control Process:

• VC Approval -> HR/Compensation Review -> CHRO/CFO Endorsement
• If VC-CFO: VC Approval -> HR/Compensation Review -> CHRO/EVC Endorsement

 System: DocuSign Form

 Please note:

• Current active stipends are approved through 12/31/2020, or current end date, whichever is sooner
• New stipends, or extensions of current stipends require exception approval

Equity Increases

Outside of bargaining unit negotiated wage increases there are certain circumstances when it is appropriate to request a salary review for an employee, and an equity increase may be warranted if there is:

• Difficulty retaining or recruiting staff in specific functions or with specialized skills, or due to competitive market salaries
• Changes in assigned functions or work tasks that increase the scope and complexity of the position but do not elevate the position to a higher classification

 Control Process:

• VC Approval -> HR/Compensation Review -> CHRO/CFO Endorsement
• If VC-CFO: VC Approval -> HR/Compensation Review -> CHRO/EVC Endorsement

System: Equity Module

Reclassifications

As duties and responsibilities undergo significant changes, positions may be reviewed for reclassification. A reclassification may be warranted when there are significant changes in:

• Significant increase in duties and responsibilities and/or level of complexity

Control Process:

• Increases up to 10%
  • VC approval -> HR/Compensation Review and Endorsement
• Increases greater than 10%
  • VC Approval -> HR/Compensation Review -> CHRO/CFO Endorsement
  • If VC-CFO: VC Approval -> HR/Compensation Review -> CHRO/EVC Endorsement

System: JDOnline

STAR Awards

• Program suspended for 2020-2021

• Salary Adjustments

• Title and Pay: Retrieves salary and other information for all job codes and titles
• Equity Module: Tool to process an equity increase for an employee
• Total Compensation: Information about the components and value of the total compensation package
• Classification Criteria/Series Concepts: Links to comprehensive class specifications and descriptions
• Information Regarding Revisions to the PSS Grade Structure
• Salary Grade Ranges: Links to past salary ranges
  • MSP Salary Ranges: 2011 salary ranges for managerial and senior professionals
  • PSS Salary Ranges: 2011 salary ranges for professional and support personnel
  • SLCG Salary Ranges: 2007-2008 salary ranges for senior management group employees
  • Academic Salary Scales: Official rates for academic appointees
• Payroll: A menu of payroll process information
  • Payroll Calendars: Payroll dates and University holiday information
  • PPS Entry/Update Schedule: Deadlines for updating the employee database (EDB) so changes will be reflected in the employee's next paycheck
• Change in Pay Rate for Student Employees: Information about merit increases, equity increases, and administrative stipends for casual/restricted student employees

• Rate-Setting Guidelines: An outline of UCSD policy and procedures for salary in the case of promotions, reclassification, and new hires
• Overtime and Comp Time: Blink's summary of overtime and compensatory time policy
• Merit Pay Plan: Merit increase guidelines for policy-covered employees
• Awards: Guidelines for the UCSD employee incentive award program
• Salary Policy: UCSD local implementing procedures for salary
• Stipends: Guidelines for approving administrative stipends
• Equity Increases: Guidelines for approving equity increases
• Above Midpoint Salary Request: Guidelines for preparing your justification
• Retention Lump Sum: Guidelines to aid in processing retention lump sums

• Above Midpoint Request Form: (PDF) (Word)
• Administrative Stipend Approval Form: (PDF) (Word)
• Equity Increase Justification and Approval Record: (PDF) (Word)
• FLSA Determination Form: (Word)