Administrative Stipends

Under PPSM 30, stipends may be granted to recognize temporary performance of higher-level duties or "other significant duties" not part of the employee's regular position. For employees represented by a collective bargaining unit, refer to the bargaining unit contract.

Approval authority

Human Resources Compensation approves all stipends.  Stipend requests should be endorsed by Vice Chancellors before they are submitted to Compensation.

Required documentation

Administrative stipends can be accessed and are processed through the Administrative Stipend Feature in the Equity Module. Department Heads should review stipend entries in UCPath to ensure compliance with policies and collective bargaining agreements. The Administrative Stipend Request form can be viewed here.

General considerations

• Any request to provide a stipend to an employee that causes their total annualized cash compensation to exceed the Regental threshold, must be submitted in advance to the campus Senior Management Program Coordinator.
• An administrative stipend may be provided only when an employee is temporarily assigned, for a period of at least 30 working days, responsibilities of a higher-level position or other significant duties not part of the employee's regular position.
• The maximum duration for an administrative stipend is one year. Extensions beyond one year require approval by Human Resources.
• Permanent increases in responsibility are appropriately addressed through the reclassification or promotion processes, not via administrative stipend.
• Generally, the amount of the administrative stipend shall not exceed the amount of salary increase that could be received by an employee if the employee was to receive a permanent promotion to the higher grade/classification.
• The effective date for the administrative stipend will be the first day the higher-level duties are assumed.
• Employees remain in their primary classification (position of record) for the duration of the administrative stipend and are subject to the policies/ collective bargaining agreement terms applicable to that classification.
• Supervisory responsibilities are not normally assigned on a temporary basis to employees covered by a collective bargaining agreement. Consultation with Human Resources is advised before temporarily assigning supervisory responsibilities to exclusively represented employees.
• The pay should be coded using the following Earn Code: SAS (Stipend-Admin-Staff)

For details on Administrative Stipends for specific bargaining units, go here.