Change in Pay Rate for Student Employees

The Student Employment Office utilizes an online form that departments can use to submit student equity increase requests. Department HR Contacts must log into UC San Diego’s Employee Center (via the Services and Support Portal) to submit requests via the Student Employee Equity Increase form. 

Additional guides and resources can be found below.

• Student Equity Request Increase KBA
• Student Equity Request Increase Quick Reference Guide
• Step-by-Step Submission Guide (individual student employee equity request)
• Step-by-Step Submission Guide (multiple student employee equity request)
• Step-by-Step Department Approval Guide
• 8/29 Go-Live Zoom Meeting Recording 

Please note that as part of this equity submission workflow, both the student employee’s Supervisor and the official Department Head will need to approve the request within the Employee Center before SEO can review it. The Supervisor and Department Head will both receive automatic emails notifying them when they must approve a request.

Health Systems hiring Managers and People Leaders may submit requests for equity directly via this new equity form, rather than the HHR Team. Health employees will need to use their non-Health UCSD email address when logging into the Services and Support Portal in order to access the equity form. 

Health Systems hiring Managers and People Leaders will need to contact Health HR to obtain the information above if not known.  

Disclaimer: ONLY Department HR Contacts or People Leaders may submit an equity increase for an employee.  

A position equity increase request is used to increase the pay rate of an entire position (i.e., the rate of any students hired into a role in the future). Department HR Contacts can submit submit a position equity increase request by emailing the Student Employment Office.  

Departments must include the following information in their request:

• Job Title & Title Code
• Last Approved Handshake Job Number
• Current Pay Rate
• Requested Pay Rate
• Justification

Download the Administrative Stipend Approval Form (PDF).

Overview:

You can pay an administrative stipend to a student employee temporarily assigned to higher level responsibilities or other significant duties not part of the student employee's regular position. The sum of stipend and base salary must not exceed the maximum salary of the higher level position.

Steps:

1. Complete the Administrative Stipend Approval Form.
2. Email the completed form to SEO.
   

An SEO representative will respond via an automatically created online ticket through the Services and Support Portal. See Administrative Stipend Guidelines for more information.