Employing Students

Find information on how to hire and manage student employees.

Process

• How to:
  • Hire students
  • List student jobs
  • Request an exception to open recruitment
  • Reclassify student employees
  • Change in Pay Rate for Student Employees: Procedure for merit increases, equity increases, and stipends
  • Verify student employee registration status: Instructions on how to generate a report to verify student employees’ registration status for the current quarter.

Resources

• Job classifications: Job titles, classifications, and pay scales
• Employing students with work-study: Employing students who have accepted work-study awards
• Department HR Contact list (PDF): Find the contact person if you need to communicate regarding student employees. Contact SEO to be added or removed from this list.
• Payroll Calendars: Payroll dates and University holiday information
• Payroll Timekeeping Deadline Schedule: Check the information for Ecotime deadline.
• UCPath Job Aids: Step-by-step instructions for key transactions.
• Principles of Community: It is recommended that all newly hired student employees be given a copy of UC San Diego's Principles of Community
• Affordable Care Act and Student Employment (PDF)
  
  • Affordable Care Act Notice from Human Resources and Benefits to UC employees
• DCP Error Correction Form (PDF)

Policies and guidelines

• Introduction (PDF)
• Appointment (PDF)
• Classification (PDF)
• Compensation policy (PDF)
• Conflict resolution
• Employment of Near Relatives
• Overtime and compensatory time
• Recruitment (PDF)
• Release From Casual/Restricted Appointment (PDF)
• Sick Leave/Bereavement
• Stipends
• Vacation

Contacts

• Student Employment Office (SEO), a division of the Career Center, is the Central Personnel Office for employing students on campus.
• If you are looking to hire student employees and are in need of assistance, please contact Human Resources within your department.
• For additional questions please contact the Student Employment Office.