Employing Students
Last Updated: November 9, 2022 12:00:20 PM PST
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Find information on how to hire and manage student employees.
2023 Minimum Wage Increase Updates
The new minimum wage increase for casual-restricted student employees effective 12/25/2022 (for January 1, 2023 requirement). UCPC will automatically manage the wage implementation to bring all students up to the new minimum rate for their respective title codes.
Process
- How to:
- Hire students
- List student jobs
- Request an exception to open recruitment
- Reclassify student employees
- Change in Pay Rate for Student Employees: Procedure for merit increases, equity increases, and stipends
- Verify student employee registration status: Instructions on how to generate a report to verify student employees’ registration status for the current quarter.
Resources
- Job classifications: Job titles, classifications, and pay scales
- Employing students with work-study: Employing students who have accepted work-study awards
- Department HR Contact list (PDF): Find the contact person if you need to communicate regarding student employees. Contact SEO to be added or removed from this list.
- Payroll Calendars: Payroll dates and University holiday information
- Payroll Timekeeping Deadline Schedule: Check the information for Ecotime deadline.
- UCPath Job Aids: Step-by-step instructions for key transactions.
- Principles of Community: It is recommended that all newly hired student employees be given a copy of UC San Diego's Principles of Community
- Affordable Care Act and Student Employment (PDF)
- Affordable Care Act Notice from Human Resources and Benefits to UC employees
- DCP Error Correction Form (PDF)
Policies and guidelines
- Introduction (PDF)
- Appointment (PDF)
- Classification (PDF)
- Compensation policy (PDF)
- Conflict resolution
- Employment of Near Relatives
- Overtime and compensatory time
- Recruitment (PDF)
- Release From Casual/Restricted Appointment (PDF)
- Sick Leave/Bereavement
- Stipends
- Vacation
Contacts
- Student Employment Office (SEO), a division of the Career Center, is the Central Personnel Office for employing students on campus.
- If you are looking to hire student employees and are in need of assistance, please contact Human Resources within your department.
- For additional questions please contact the Student Employment Office.