Employing Students
Last Updated: June 23, 2025 2:57:36 PM PDT
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Find information on how to hire and manage student employees.
Announcing the New Supervisor Toolkit!
We are pleased to announce the new Supervisor Toolkit! The Supervisor Toolkit is a comprehensive collection of professional development resources designed to support student employee supervisors in managing their student employees. The toolkit includes performance management tools, and features a curated collection of online learning modules, books, articles, videos, podcasts, and more, all designed to help supervisors confidently guide and support their student employees. These professional development tools empower supervisors to foster a student-centered learning environment that builds transferable skills, promotes career readiness, and nurtures workplace success.
Access and explore this exciting new resources on the Supervisor Toolkit webpage.
Process
- How to:
- Hire Students
- List Student Jobs
- Request an Exception to Open Recruitment
- Change in Pay Rate for Student Employees: Procedure for merit increases, equity increases, and stipends
- Reclassify Student Employees
- Verify Student Employee Registration Status: Instructions on how to generate a report to verify student employees’ registration status for the current quarter.
Resources
- New: Supervisor Toolkit
- Student Employee Supervisor & Human Resources Handbook
- Checklist for Supervisors of New Student Employees
- Student Employee Handbook: This student-facing handbook includes editable sections on page 4 and page 5, allowing departments to add a customized department welcome message and overview, respectively, for their student employees.
- Department HR Contact list (PDF): Find the contact person if you need to communicate regarding student employees. Contact SEO to be added or removed from this list.
- Job Classifications: Job titles, classifications, and pay scales
- Employing Students with Work-Study: Employing students who have accepted work-study awards
- Payroll Calendars: Payroll dates and University holiday information
- UCPath Job Aids: Step-by-step instructions for key transactions.
- UC San Diego Required Trainings: Learn about the required trainings that all employees, including student employees, must complete.
- Student Employment Reflection Assignment
Policies and Guidelines
- Introduction (PDF)
- Appointment (PDF)
- Classification (PDF)
- Compensation Policy (PDF)
- Conflict Resolution
- Employment of Near Relatives
- Recruitment (PDF)
- Release From Casual/Restricted Appointment
- Sick Leave/Bereavement
- Stipends
- Affordable Care Act and Student Employment (PDF)
- Affordable Care Act Notice from Human Resources and Benefits to UC employees
- DCP Error Correction Form (PDF)
- Principles of Community: It is recommended that all newly hired student employees be given a copy of UC San Diego's Principles of Community
Contact Us:
- The Student Employment Office is a division of Human Resources, and the Central Personnel Office for employing students on campus.
- If you are a supervisor/People Leader and have questions about student employment, please first reach out to your department HR Contact.
- For additional questions please email the Student Employment Office.
- Don't forget to follow us on Instagram: @ucsdstudentjobz