Employing Students
Last Updated: February 6, 2023 1:35:30 PM PST
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Find information on how to hire and manage student employees.
Important Handshake Update
On Wednesday, January 11, 2023, Handshake published an update to the “Estimated Pay” field. This update is consistent with new legislation for California (Senate Bill 1162), Colorado, and New York where employers are now required to include a pay range, rather than a specific pay rate. To comply with this new policy, we ask that you take the following steps when posting new positions:
- Use the “Custom range” drop-down option within the “Estimated pay” section
- Use the minimum wage for the STDT level you are posting for as the low end of the range, and the maximum wage for the high end of the range
- For example: If you are posting for a STDT 3, your custom range would be $16.90 to $24.15
- Notate at the top of the job posting the specific rate that newly hired students will be paid
- For example: “Students hired for this position will be paid $16.90 per hour to start."
More Information:
Salary custom salary range example (image)
Process
- How to:
- Hire students
- List student jobs
- Request an exception to open recruitment
- Reclassify student employees
- Change in Pay Rate for Student Employees: Procedure for merit increases, equity increases, and stipends
- Verify student employee registration status: Instructions on how to generate a report to verify student employees’ registration status for the current quarter.
Resources
- Job classifications: Job titles, classifications, and pay scales
- Employing students with work-study: Employing students who have accepted work-study awards
- Department HR Contact list (PDF): Find the contact person if you need to communicate regarding student employees. Contact SEO to be added or removed from this list.
- Payroll Calendars: Payroll dates and University holiday information
- Payroll Timekeeping Deadline Schedule: Check the information for Ecotime deadline.
- UCPath Job Aids: Step-by-step instructions for key transactions.
- Principles of Community: It is recommended that all newly hired student employees be given a copy of UC San Diego's Principles of Community
- Affordable Care Act and Student Employment (PDF)
- Affordable Care Act Notice from Human Resources and Benefits to UC employees
- DCP Error Correction Form (PDF)
Policies and guidelines
- Introduction (PDF)
- Appointment (PDF)
- Classification (PDF)
- Compensation policy (PDF)
- Conflict resolution
- Employment of Near Relatives
- Overtime and compensatory time
- Recruitment (PDF)
- Release From Casual/Restricted Appointment (PDF)
- Sick Leave/Bereavement
- Stipends
- Vacation
Contacts
- Student Employment Office (SEO), a division of the Career Center, is the Central Personnel Office for employing students on campus.
- If you are looking to hire student employees and are in need of assistance, please contact Human Resources within your department.
- For additional questions please contact the Student Employment Office.