Employing Students
Find information on how to hire and manage student employees.
Student Employment Office Co-Curricular Record Project:
This year we are working on an important initiative between the Student Employment Office and the Teaching and Learning Commons aimed at ensuring that all student employment jobs at UC San Diego are recognized on students’ Co-Curricular Record (CCR). This effort will highlight the valuable skills students gain through employment and align with our commitment to holistic student development.
The CCR is one of UC San Diego's engaged learning tools that allows students to track their engagement beyond the classroom, such as their on-campus jobs, that develop career-readiness skills through the Competencies connected to each position. The CCR compliments a student’s academic transcript with their on-campus engagement, in addition to assisting them with translating their work experience and competency development for future employment and graduate school opportunities.
For more information on the CCR and this project, please visit our official Project Website.
Process
- How to:
- Hire Students
- List Student Jobs
- Request an Exception to Open Recruitment
- Change in Pay Rate for Student Employees: Procedure for merit increases, equity increases, and stipends
- Reclassify Student Employees
- Verify Student Employee Registration Status: Instructions on how to generate a report to verify student employees’ registration status for the current quarter.
Resources
- New: Student Employee Supervisor & Human Resources Handbook
- New: Checklist for Supervisors of New Student Employees
- New: Student Employee Handbook: This student-facing handbook includes editable sections on page 4 and page 5, allowing departments to add a customized department welcome message and overview, respectively, for their student employees.
- Department HR Contact list (PDF): Find the contact person if you need to communicate regarding student employees. Contact SEO to be added or removed from this list.
- Job Classifications: Job titles, classifications, and pay scales
- Employing Students with Work-Study: Employing students who have accepted work-study awards
- Payroll Calendars: Payroll dates and University holiday information
- UCPath Job Aids: Step-by-step instructions for key transactions.
- UC San Diego Required Trainings: Learn about the required trainings that all employees, including student employees, must complete.
- Student Employment Reflection Assignment
Policies and Guidelines
- Introduction (PDF)
- Appointment (PDF)
- Classification (PDF)
- Compensation Policy (PDF)
- Conflict Resolution
- Employment of Near Relatives
- Recruitment (PDF)
- Release From Casual/Restricted Appointment
- Sick Leave/Bereavement
- Stipends
- Affordable Care Act and Student Employment (PDF)
- Affordable Care Act Notice from Human Resources and Benefits to UC employees
- DCP Error Correction Form (PDF)
- Principles of Community: It is recommended that all newly hired student employees be given a copy of UC San Diego's Principles of Community
Contacts
- The Student Employment Office is a division of Human Resources, and the Central Personnel Office for employing students on campus.
- If you have questions about student employment, please reach out to your department HR Contact.
- For additional questions please email the Student Employment Office.
- Don't forget to follow us on Instagram: @ucsdstudentjobz