Employing Students

Find information on how to hire and manage student employees.

Process

• How to:
  • Hire Students
  • List Student Jobs
  • Request an Exception to Open Recruitment
  • Change in Pay Rate for Student Employees: Procedure for merit increases, equity increases, and stipends
  • Reclassify Student Employees
  • Verify Student Employee Registration Status: Instructions on how to generate a report to verify student employees’ registration status for the current quarter.

Resources

• New: Student Employee Supervisor & Human Resources Handbook
• New: Checklist for Supervisors of New Student Employees
• New: Student Employee Handbook: This student-facing handbook includes editable sections on page 4 and page 5, allowing departments to add a customized department welcome message and overview, respectively, for their student employees.
• Department HR Contact list (PDF): Find the contact person if you need to communicate regarding student employees. Contact SEO to be added or removed from this list.
• Job Classifications: Job titles, classifications, and pay scales
• Employing Students with Work-Study: Employing students who have accepted work-study awards
• Payroll Calendars: Payroll dates and University holiday information
• UCPath Job Aids: Step-by-step instructions for key transactions.
• UC San Diego Required Trainings: Learn about the required trainings that all employees, including student employees, must complete. 
• Student Employment Reflection Assignment 

Policies and Guidelines

• Introduction (PDF)
• Appointment (PDF)
• Classification (PDF)
• Compensation Policy (PDF)
• Conflict Resolution
• Employment of Near Relatives
• Recruitment (PDF)
• Release From Casual/Restricted Appointment
• Sick Leave/Bereavement
• Stipends
• Affordable Care Act and Student Employment (PDF)
  
  • Affordable Care Act Notice from Human Resources and Benefits to UC employees
• DCP Error Correction Form (PDF)
• Principles of Community: It is recommended that all newly hired student employees be given a copy of UC San Diego's Principles of Community

Contacts

• The Student Employment Office is a division of Human Resources, and the Central Personnel Office for employing students on campus.
• If you have questions about student employment, please reach out to your department HR Contact. 
• For additional questions please email the Student Employment Office. 
• Don't forget to follow us on Instagram: @ucsdstudentjobz