Exception to Recruitment - Short Term Exceptions

Find information for supervisors regarding short term exceptions to hire a limited appointment or request a recruitment waiver

Read details below on the different types of exception or waiver:

Short Term Exceptions

An appointment on a temporary basis permissible by policy. To initiate an exception, the appointment must meet one of the following conditions:

• The appointment is 40% or less, fixed or variable, with an expected duration of 12 months or less.
• The appointment is 41% to 100% of time, fixed or variable, with an expected duration of 150 calendar days or less.

• A classified job description must be sent to HR and posted to the Job Description Library for any appointment that exceeds 5 months in duration.

To request an extension of a current limited appointment, send an e-mail to records@ucsd.edu with the following information:

• requisition number
• employee name and id number
• extension period
• if the appointment time is greater than 5 month, a job description number is also required
• current number of Limited Hours Career as shown in the Person Organizational Summary
  • Path: PeopleSoft Menu > Workforce Administration > Person Organizational Summary 

Processing time (requests submitted with complete information)

• New requests: 48 hours for new request
• Extension requests: 24 hours 

Recruitment Waiver 

Policy allows a waiver to recruitment under certain conditions. To waive the recruitment process, all of the following conditions must be met:

• The individual is qualified.
• The waiver is for necessary business reason(s) e.g., demonstrated recruitment difficulty, transfer of function, or limited term project.
• The appointment is at 50% or more for longer than 5 months.

• A classified job description must be sent to HR and posted to the Job Description Library for any appointment that exceeds 5 months in duration.