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Exception to Recruitment - Short Term Exceptions

Find information for supervisors regarding short term exceptions to hire a limited appointment or request a recruitment waiver

Read details below on the different types of exception or waiver:

Short Term Exceptions

An appointment on a temporary basis permissible by policy. To initiate an exception, the appointment must meet one of the following conditions:

  • The appointment is 40% or less, fixed or variable, with an expected duration of 12 months or less.
  • The appointment is 41% to 100% of time, fixed or variable, with an expected duration of 150 calendar days or less.
  • A classified job description must be sent to HR and posted to the Job Description Library for any appointment that exceeds 5 months in duration.

To request an extension of a current limited appointment, send an e-mail to records@ucsd.edu with the following information:

  • requisition number
  • employee name and id number
  • extension period
  • total number of hours worked
  • if the appointment time is greater than 5 month, a job description number is also required

Processing time (requests submitted with complete information)

  • New requests: 48 hours for new request
  • Extension requests: 24 hours

 


Recruitment Waiver 

Policy allows a waiver to recruitment under certain conditions. To waive the recruitment process, all of the following conditions must be met:

  • The individual is qualified.
  • The waiver is for necessary business reason(s) e.g., demonstrated recruitment difficulty, transfer of function, or limited term project.
  • The appointment is at 50% or more for longer than 5 months.

  • A classified job description must be sent to HR and posted to the Job Description Library for any appointment that exceeds 5 months in duration.

For more information, contact Liz Duenas, (858) 534-3847.
Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) and local implementing procedures or applicable collective bargaining agreement for full text of referenced information.