Skip to main content

System Status: 

Exception to Recruitment - Short Term Exceptions

Find information for supervisors regarding short term exceptions to hire a limited appointment

Read details below on the different types of exception:

Short Term Exceptions

An appointment on a temporary basis permissible by policy. To initiate an exception, the appointment must meet one of the following conditions:

  • The appointment is 40% or less, fixed or variable, with an expected duration of 12 months or less.
  • The appointment is 41% to 100% of time, fixed or variable, with an expected duration of 150 calendar days or less.
  • A classified job description must be sent to HR and posted to the Job Description Library for any appointment that exceeds 5 months in duration.

To request an extension of a current limited appointment, send an e-mail to with the following information:

  • Requisition number
  • Employee name and id number
  • Extension period
  • If the appointment time is greater than 5 month, a job description number is also required
  • Current number of Limited Hours Career as shown in the Person Organizational Summary
    • Path: PeopleSoft Menu > Workforce Administration > Person Organizational Summary 
For more information, contact Melissa Moses, (858) 534-0281.
Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) and local implementing procedures or applicable collective bargaining agreement for full text of referenced information.