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How to Hire a UC Retiree

Last Updated: August 13, 2020 3:00:26 PM PDT
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Department managers, learn how to hire a UC retiree.

Important: 

  • Vice Chancellors are required to endorse/approve all retiree appointment requests.
  • CHRO approves appointment requests up to 6 months.
  • CHRO endorsement and Chancellor approval are required for all returning retiree appointments over 6 months.
  • Submit your paperwork/STE Requisition 30 to 60 days in advance of the requested start date to avoid any approval delays.
  • Do not enter retiree appointments in UCPath until after the appointment is approved by the Chancellor/Human Resources.
  1. Review the UC rehire policy: UCnet - Rehired Retirees (PDF).
  2. Complete all necessary documents.
    1. Instruct Retiree to complete the UCSD Online Application/Profile and upload a resume at jobs.ucsd.edu.
    2. Download and print the Rehired Retiree Election form (PDF), and have the retiree complete and sign the document.
    3. Create an online short-term exception requisition.
      1. In the Additional Comment section, enter returning retiree.
      2. If the salary exceeds the midpoint or represents a 25% or greater increase, you must provide a justification to Compensation for review and approval, unless the individual is returning to the same position they retired from at the same pay.
    4. Complete the UCOP Retired Employee Approvals form (PDF).
  3. Provide completed documents to Human Resources. Email the following documents to records@ucsd.edu and copy psoder@ucsd.edu. 
    1. Short-term exception requisition confirmation page
    2. UCOP Retired Employee Approvals form
    3. Rehired Retiree Election form
    4. Salary justification, if required
  4. Human Resources reviews the UCOP Retired Employee Approval form. If the request constitutes a variation to policy (i.e., the position is greater than 43% or longer than 12 months), Human Resources sends the UCOP Retired Employee Approval form to the Chancellor for review.
  5. Submit a Smart HR Hire Template in UCpath.
    Important: You must end any previous appointments the retiree has in PPS and create a "NEW" appointment with the approved start date and end date.  If you do not, it will trigger a UCOP audit review. 
    1. If the retiree is currently working as a retiree at UC San Diego and the Chancellor approves a new ("extended") appointment, end any previous appointments and create a new appointment and enter the approved start date, end date and appointment percentage in the Payroll Personnel System (PPS). 
    2. If this is the first time a retiree will return to work at UC San Diego, you will also create a new appointment in PPS to establish a short term appointment.
    3. After reviewing the information, Human Resources notifies you with an approval or denial.
    4. Human Resources is responsible for tracking and reporting all returning retirees to the chancellor and the Office of the President.
For more information, contact Paula Soder in Human Resources.
Note: UCOP does not allow extension of current returning retiree appointments. If the retiree's services are needed beyond the approved time, you must complete a new short-term exception requisition and UCOP Retired Employee Approval form (additional justification) and submit them to Human Resources using the steps above.