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How to Hire a UC Retiree

Last Updated: February 22, 2022 6:27:00 AM PST
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Department managers, learn how to hire a UC retiree.

Important: 

  • Vice Chancellors are required to endorse/approve all retiree appointment requests.
  • CHRO approves appointment requests up to 12 months.
  • CHRO endorsement and Chancellor approval are required for all returning retiree appointments over 12 months.
  • Submit your paperwork/STE Requisition 30 to 60 days in advance of the requested start date to avoid any approval delays.
  • Do not enter retiree appointments in UCPath until after the appointment is approved by the Chancellor/Human Resources.
  1. Review the UC rehire policy: UCnet - Rehired Retirees (PDF).
  2. Complete all necessary documents.
    1. Instruct Retiree to complete the UCSD Online Application/Profile and upload a resume at jobs.ucsd.edu.
    2. Download and print the Rehired Retiree Election form (PDF), and have the retiree complete and sign the document.
    3. Create an online short-term exception requisition.
      1. In the Additional Comment section, enter returning retiree.
      2. If the salary exceeds the midpoint or represents a 25% or greater increase, you must provide a justification to Compensation for review and approval, unless the individual is returning to the same position they retired from at the same pay.
    4. Complete the UCOP Retired Employee Approvals form (PDF).
  3. Provide completed documents to Human Resources. Email the following documents to records@ucsd.edu and copy jonesk@ucsd.edu. 
    1. Short-term exception requisition confirmation page
    2. UCOP Retired Employee Approvals form
    3. Rehired Retiree Election form
    4. Salary justification, if required
  4. Human Resources reviews the UCOP Retired Employee Approval form. If the request constitutes a variation to policy (i.e., the position is greater than 43% or longer than 12 months), Human Resources sends the UCOP Retired Employee Approval form to the Chancellor for review.
  5. Submit a Smart HR Hire Template in UCpath.
    Important:
Campus Human Resources is responsible for tracking and reporting all returning retirees to the Chancellor and the Office of the President. Please obtain appropriate approvals prior to hiring a retiree.  
For more information, contact Karina Jones in Human Resources.
Note: UCOP does not allow extension of current returning retiree appointments. If the retiree's services are needed beyond the approved time, you must complete a new short-term exception requisition and UCOP Retired Employee Approval form (additional justification) and submit them to Human Resources using the steps above.