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Temporary Employee Information for Hiring Departments

Learn about Temporary Employment Services (TES), UC San Diego's point of contact for all temporary staffing needs.

UC San Diego's Temporary Employment Service (TES) provides clerical, administrative, and technical temporary employees (floaters) to UC San Diego departments during interim periods such as recruiting, vacations, medical absences, and special projects.

Temporary employees (floaters) have completed a thorough screening process, including reference checks, computer skills assessment, and interviews with placement coordinators. TES also works with departments to fill specialized skill requests.

Requesting a Temporary Employee

TES is now accepting all requests online at https://TESOnline.ucsd.edu/.  This is the new and preferred method for receiving temporary requests.

Departments from UC San Diego Health must obtain approval before TES can move forward with any request.

  • Professional Schools: Any new, replacement, or temporary non-faculty academic, and staff, positions must be submitted to the Position Review Committee (PRC) for review and approval before proceeding with filling a position. In order to submit your request to the PRC, please complete a Hire Staff Form (login required).  You will receive PRC approval via email and will be required to provide that documentation to TES when requesting to fill a position.

    How to complete a Position Justification Form (PDF)

    If you have any questions regarding this process, contact the PRC Office at 619-543-2206.

  • Health System: Any temporary position with Health System departments will need to be reviewed and approved by Doug Levine, the Talent Acquisition Manager for Health Sciences HR. Before he will approve it, he will want to make sure you have department head approval for a temporary employee as well.

    You can email Doug the Temporary Request Form at a6levine@ucsd.edu and CC temporaryemployment@ucsd.edu, and your department head.

Requesting a temp from an external service

In the event that TES cannot fill your request, other agencies may be utilized to provide staffing assistance. To arrange staffing assistance through an outside vendor, please contact Procurement and Contracts.

Managing hours for temporary employees

Use the TES Online Pay System (TOPS) instead of MyTime for temporary employees. Tutorials are available for both employees and supervisors.

Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) and local implementing procedures or applicable collective bargaining agreement for full text of referenced information.