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Near Relative Employment for Students

Last Updated: November 25, 2024 10:55:04 AM PST
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Learn about the employment of student near relatives.

Subject to the Chancellor's approval, the employment of near relatives in the same department may be permitted when such concurrent employment would be in the best interests of the University.

Definition

For the purpose of this policy, a near relative is defined as an employee’s relationship by blood, adoption, marriage, or domestic partnership including: spouse; domestic partner; parent; child; sibling; aunt/ uncle; niece/ nephew; first cousin and in-laws or step-relatives in one of these relationships, including relatives of an employee’s domestic partner in one of the relationships listed above; or other persons for whom the employee is legally responsible.

Review

The Student Employment Office, a unit of Human Resources, has delegation of authority to review near relative employment requests involving casual-restricted (student) employees. 

Before offering a student a position, complete and sign the Near Relative Form (PDF) and submit to the Student Employment Office

Employment of Near Relatives in the same department may only be permitted when such concurrent employment serves the best interests of the University. To avoid a conflict of interest, an employee may not participate in the process of reviewing or decision-making on any matter concerning the appointment, promotion, salary, retention, termination, or other management decisions or personnel related decisions regarding a near relative.

Prior approval by the Chancellor is required when near relatives would have:

  • A direct or indirect supervisory relationship with each other;
  • The same immediate supervisor; or  
  • When two employees become near relatives and any of the work situations listed above apply.

The Student Employment Office will email an approval or disapproval to the hiring department. If approved, the department may proceed with the hire. The near relative approval must be annotated in the UCPath Comment Section. 

For more information, please refer to PPSM-21 (PDF).