Student Employment Quarterly Updates

Winter Quarter End Dates:

If a student will not be a registered student in Winter 2026, the last day they may work is Thursday, January 1, 2026. If a student has Work-Study (and will not be registered in Winter Quarter), the last day the department may use their Work-Study award is Saturday, December 20, 2025. Please communicate this to the supervisors regarding their student’s last day of work.

• Utilize the “Student Employee Registration Report” on bah.ucsd.edu.  To utilize this report, you will need to request access (if you haven’t done so already). 

UC Minimum Wage:

UC San Diego Minimum Wage will be increasing to $17.75/hr effective 12/21/2025 for biweekly reporting employees and effective 1/1/2026 for monthly reporting employees. More information can be found on the Minimum Wage page.

Working During Closure/On a Holiday:

Student employees should not be working during the official university winter closure, nor should they be working on a university-recognized holiday. The only exception is if the student works in a role or department that has an approved exception to the campus closure or is required to work on university holidays, and if a career staff person will also be working on that day as a point of contact.

Campus closure is a time for employees to take a break from their professional obligations, and this guidance also applies to student employees. 

Holiday Pay:

Student employees may be eligible for Holiday Pay (PPSM 2.210): “Part-time non-exempt employees on pay status 50 percent time or more of a month or quadriweekly cycle (excluding holiday hours) will receive holiday pay in proportion to the percentage of time they are on pay status”.

Ecotime is coded to apply Holiday Pay to eligible student employees. Please remind supervisors of student employees to leave holiday pay on their employees’ timesheets.

Extending Students:

As of 9/22/2025, all students who are not registered UC San Diego students for Fall 2025 must stop working and be terminated effective 9/22/2025 (positions can be auto-terminated if no final wages are due). If your students are ENROLLED or REGISTERED for Fall 2025, you may now extend them through 6/30/2026. You may not extend students beyond this date; please also remember that if you use 6/30/2026 in UCPath, you must still check their registration status QUARTERLY. 

• Verify Enrollment Status: For students who do not currently work for UC San Diego, you will need to verify their enrollment status in ISIS or Find a Student; if you don’t currently have access, please contact your DSA to obtain it. For further guidance, review this "How to Verify a Student’s Registration Status in ISIS” document. 
• For students who currently work for UC San Diego, SEO advises departments to verify student employee registration status using the report found on https://bah.ucsd.edu every 1st, 3rd, and 5th week of each quarter. It is the department’s responsibility to ensure all student employees are registered for each quarter of work.  
• Registered students on SWB through 9/21/2025 will need to be extended or returned from SWB, plus obtain local approval prior to 9/19/2025.
• Review the PayPath Job Aids for extending students or returning a student from short work break as needed:
  • How to Manage Appointment End Dates​
  • How to Return an Employee from Short Work Break

Short Work Break:

Short Work Break status can only be used for Casual/Restricted Student Employees during the summer. If a student employee needs to pause employment during the academic year, the department must terminate them in UCPath and submit a rehire transaction if and when the student is ready to return to work.

Other UCPath/General Reminders:

• Student Employee Hour Limit: Student employees may work up to 19.5 hours total per week during the academic year. This aligns with graduate student and international student limitations. 
• Student Employee FTE Limit: Total FTE for all jobs may not exceed 50% during the academic year: Departments should run a report to identify students who exceed 50% FTE total. It is the responsibility of all employing departments to communicate with each other when entering a new position.
• Enrolled Units & Troubleshooting: A rare error may occur when a student employee’s units are not updated automatically in UCPath. Please review the How to Troubleshoot Student FICA/DCP Deductions guide in HRSD for guidance on steps. 
• 2025-2026 Work-Study: Work-Study will be available to use starting 9/22/2025. We encourage departments to update student employee Pool IDs, if needed. You may run the Work-Study Award Table report in BAH to determine which employees have awards and the type. If you are making an update to the Position Pool ID, you may use 9/14 or 9/28 as the effective date to avoid funding errors. 

On-Campus Student Employment Fair:

• There are still plenty of tables available for on-campus departments to register for the 2025 On-Campus Student Employment Fair on October 9, 2025, from 10am - 4pm. This is a great opportunity for departments to meet students and promote their on-campus positions. This event is part of the Career Center’s Fall 2025 Career Fair at LionTree Arena. 
• HR Contacts: The deadline to register your department(s) for the On-Campus Student Employment Fair is September 12, 2025. Register by visiting the Handshake event webpage and click on "Register another Division."

Student Employment Handbook Updates: 

Both the Student Employee Handbook and the Student Employee Supervisor & HR Contact Handbook have been updated with the following information:

• New guidance on Work-Study Required Handshake postings
• Information on how a Work-Study award may qualify a student for CalFresh
• Updated information on changes to the Sick Leave policy and how it applies to casual/restricted student employees
• Updated names and frequencies of UCOP required training courses

We have also released a version of the Student Employee Handbook with editable Department Welcome and Department Overview sections. You can download this PDF file and add your department-specific information to the sections on pages four (4) and five (5). This will help to welcome and orient your student employees to your department. Be sure to download and update to the new version whenever one is released, if you choose to use this version of the Handbook.

Handshake Reminders:

Common Mistakes in Handshake Postings:

• When duplicating positions in Handshake, please make sure to review the posting and make any updates needed before submitting. Policies, language, and dates change often, and correcting these will slow down the approval process for your positions.
• Since July 1, 2025, the three most common mistakes in Handshake posting submissions have been:
  • Missing new or duplicate comment: SEO cannot start reviewing a posting until this comment has been added. 
  • Incorrect Custom Salary Range: If you are duplicating a posting that used a previous title code minimum/maximum, remember to update this field to reflect the current title code minimum/maximum. 
  • Missing Inclusive, Healthy, and Safe Working Environment statement: You can find this statement on our “Quarterly Updates” webpage.

Supervisor/Hiring Manager Access:

• As a reminder, SEO does not grant Handshake access to supervisors/hiring managers as a standard operating procedure. Access is provided to HR Contacts who are responsible for posting jobs and who have completed the required Handshake training with SEO. We encourage you to communicate this to your hiring managers to ensure all key staff members are aware of the process.
  
  

As part of our ongoing efforts to ensure compliance and consistency with the Federal Work-Study Program, all Work-Study Required Job Descriptions must contain the following elements in the Handshake job posting:

1. The full name of the hiring supervisor.
2. The purpose or role of the position within the organization: A clear and concise description of the position's responsibilities and objectives.
3. Evaluation procedures and schedules statement:
   
   "The Student Employment Office recommends an annual student employee evaluation process that supports meaningful dialogue around performance, strengths, and career readiness. The Student Employment Office provides resources such as student self-evaluations and supervisor evaluation forms in the Supervisor Toolkit. However, supervisors are encouraged to adapt the process based on their department’s needs and schedule."
   
   

For additional guidance on preparing all Work-Study Required positions to meet these guidelines, please refer to our "How to List Student Jobs" webpage. You can also download our Work-Study Required Job Description template. 

Please note these updates DO NOT apply to Work-Study Preferred or Work-Study Optional postings. 

Relevant Dates and General Reminders: 

Students who graduate in Spring 2025 and students registered for Spring 2025 may now be hired or extended through 9/21/2025. Please do not extend employment beyond this date, as Fall 2025 registration status is not available at this time.  

Before Extending Employment:

• Check the registration status before updating UCPath. You can do this by running a “Student Employee Registration Report” at bah.ucsd.edu or by reviewing ISIS Enrollment Inquiry. 
• Note: if a student withdrew in Spring 2025 and received less than 100% UCSD student services fees refund, they may work during the summer. A student who received a 100% UCSD student services fees refund may not work during the summer. If a student is showing “WITHDREW” Spring 2025 in ISIS, please contact the Student Employment Office to verify the percentage of the refund.
  
  

Extending vs. Short Work Break (SWB)

• Departments can determine if they want to extend employment or place students on SWB. SEO recommends extending students through the summer if it will not affect leave accruals while being employed in multiple jobs.
• If a student accepts a job and it will take them over 100% during summer (and the student will not be working in your department during the summer) then you may need to put your job on SWB.
• Review the job end date to ensure students who need to be extended are updated prior to the day before the “Job End Date” to avoid terminations in error, and the need for a reinstatement transaction.
  
  

Tips for Preparing for Summer:

This is a great time to contact Supervisors and ask:

1. Which students will be ending employment (due to graduation or resignation)?
2. Which students will be working during the summer?
3. Which students will not be working during the summer, but will return to work in Fall 2025?

This information will assist you in knowing what you need to do to proceed. Pro Tip: Do not extend all students in the department without knowing if they will continue employment.

Fall 2025 New and Re-admit Students:

New admits and re-admit students for Fall 2025 can work at UC San Diego effective  6/14/2025 or after. These students will have access to Handshake and can apply for positions that are posted on or after  6/14/2025. New and re-admits may not be hired on job listings posted before 6/14/2025. Contact your SEO Liaison if you have questions.

*Re-admits = students who were not registered for 2 or more quarters at UC San Diego.

Other UC Students:

Other UC students may work during the summer months only (when Spring quarter ends and before the fall quarter begins), remotely or onsite.

•  Other UC students may only be hired by Exception to Hire, and proof of spring registration is required for approval. Proof of registration must be attached to the Exception to Hire Mach form or emailed to studentemployment@ucsd.edu.

Eligibility Dates:

• UC Berkeley and UC Merced: May 17, 2025 – August 19, 2025
• Other UCs: June 14, 2025 – September 21, 2025

Handshake:

All jobs for the 2024-2025 fiscal year will close on 6/30/2025. 

• When posting a new position, please keep this date in mind.  If you post a new open recruitment in the last week of June, you may want to consider making the Posting Date (date visible to students) 7/1/2025 to avoid having to duplicate it for the 2025-2026 fiscal year. 
• Do not reset jobs. If your recruitment closes, you may not change the expiration date to a future date. You must “Duplicate” the job listing to open a new recruitment. Handshake sends a notification 3 days before the current posting expiration/closure date; if you need to extend the posting, you must do so before the expiration date and keep track of your open recruitments. 
• If you extend a Job Listing, there will not be a second reminder notification from Handshake alerting you that your position will expire soon. SEO recommends you add your own calendar reminder.
• There is no “Open Until Filled” feature in Handshake; all of the job postings in Handshake have an expiration date. If you need a posting to be active/open in Handshake until it is filled, as the Job Entry Preparer, you need to manage the job’s expiration date by extending the job posting in Handshake before the expiration date and then close/expire it after the position is filled.
  
  

Summer Reminders:

• “Student Services Fees Statement”- summer positions – For positions where students will be working during the summer, please use the following statement: Must pay UCSD student services fees (must have paid Spring 2025 UCSD student services fees or be a Fall 2025 New or Readmit to work during the summer).
  
  

• “25-26 Work-Study Required” position posted during the summer – If you post a position that will require the usage of work-study funds beginning Fall 2025, you must add this statement to qualifications: Extension of employment through the academic year 2025-26 is contingent upon you having a 2025-26 work-study award with available funds to use and providing verification of the award. You will be paid 100% on department funds during the summer.

Relevant Dates: 

• Winter quarter ENDS Saturday, March 22, 2025; students who are graduating Winter may only work through Tuesday, March 25, 2025.
  • Students must be registered for Spring Quarter to work past 3/25/2025.
  • Departments must submit terminations for those students who have graduated Winter 2025 or who are not registered for Spring Quarter 2025.
  • Departments should inform those students who are ineligible to continue working that they will be terminated from their student employment position.
  • Terminations must have an effective date on or before 3/26/2025.

• Spring quarter BEGINS Wednesday, March 26, 2025
  • Utilize the “Student Employee Registration Report” on bah.ucsd.edu.  To utilize this report, you will need to request access (if you haven’t done so already). SEO has provided helpful tips and instructions for downloading this report on our “Employing Students” Blink webpage.  
  • Recommended: Run the report as early as 3/20, then run it again in the 3rd week and 5th week to see if any of your students have withdrawn. Once you see that students are not registered, please take care of it immediately; please don’t wait for SEO to contact you to advise the student must stop working.

NOTE: If you manage student employment for your department, we highly recommend that you have ISIS-Inquiry access. Please advise your supervisor and/or DSA if you don’t have access that you need it. You should be using the report in combination with ISIS to review students returned on the report as “Null/Not Registered”. Please obtain this access if you don’t already have it; if they have questions or concerns about the request, please have them contact Diana Vargas.

Other UC Students: 

Other UC Students may work onsite or remotely during the summer months only (when the Spring quarter ends and before the Fall quarter begins).

• Other UC Students may only be hired by Exception to Hire, and proof of Spring registration is required for approval.
• Eligibility Dates:
  • UC Berkeley and UC Merced: May 17, 2025 – August 19, 2025

Other UCs: June 14, 2025 – September 21, 2025

Handshake Tips/Reminders:

• If you are creating new open recruitments to be posted for this fiscal year, please be sure you are not using a date beyond 6/30/2025.
• Please do not RESET jobs. As a reminder, if your recruitment closes, you may not change the expiration date to a future date; you must “Duplicate” the job listing to open a new recruitment. 

Winter Quarter End Dates: 

If a student will not be a registered student in Winter 2025, the last day they may work is Wednesday, January 1, 2025. If a student has Work-Study (and will not be registered in Winter Quarter), the last day the department may use their Work-Study award is Saturday, December 21, 2024. Please communicate this to the supervisors regarding their student’s last day of work.

Expansion of Paid Sick Leave: 

Student Employees will be eligible for sick leave at a prorated accrual rate based on their position’s FTE.

“The University of California will expand access to paid sick leave, effective January 1, 2025, by revising leave policies for staff and for academic personnel to:

• Expand eligibility for paid sick leave, including ensuring that part-time employees have access to paid sick leave”.

Learn more about this change and find answers to frequently asked questions on UCnet.

UC Minimum Wage:

UC San Diego Minimum Wage will be increasing to $17.25/hr effective 12/22/2024. We will be sending a separate email with further details and next steps.

Working During Closure/On a Holiday: 

Student employees should not be working during the official university winter closure, nor should they be working on a university-recognized holiday. The only exception is if the student works in a role or department that has an approved exception to the campus closure or is required to work on university holidays, and if a career staff person will also be working on that day as a point of contact.

Campus closure is a time for employees to take a break from their professional obligations, and this guidance also applies to student employees. 

Holiday Pay: 

Student employees may be eligible for Holiday Pay (PPSM 2.210): “Part-time non-exempt employees on pay status 50 percent time or more of a month or quadriweekly cycle (excluding holiday hours) will receive holiday pay in proportion to the percentage of time they are on pay status”.

Ecotime is coded to apply Holiday Pay to eligible student employees. Please remind supervisors of student employees to leave holiday pay on their employee’s timesheet. 

Handshake Updates:

In accordance with California SB 791 and AB 810, the University of California locations are implementing the following in support of the University’s commitment to maintaining, building, and supporting an inclusive, healthy, and safe working environment.

Effective 12/1/2024, departments must include the following disclosure, along with the established Near Relative and Equal Opportunity Employer statements: 

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Extending Students:

As of 9/23/2024, all students who are not registered UCSD students for Fall 2024 must stop working and be terminated effective 9/22/2024 (positions can be auto-terminated if no final wages are due). If your students are ENROLLED or REGISTERED for Fall 2024, you may now extend them through 6/30/2025. You may not extend students beyond this date; please also remember that if you use 6/30/2025 in UCPath, you must still check their registration status QUARTERLY. 

• Verify Enrollment Status: For students who do not currently work for UC San Diego, you will need to verify their enrollment status in ISIS or Find a Student; if you don’t currently have access, please contact your DSA to obtain it. See the attached document “How to Verify a Student’s Registration Status in ISIS”. 
• For students who currently work for UC San Diego, SEO advises departments to verify student employee registration status using the report found on https://bah.ucsd.edu every 1st, 3rd, and 5th week of each quarter. It is the department’s responsibility to ensure all student employees are registered for each quarter working.  
• Registered students on SWB through 9/22/2024 will need to be extended or returned from SWB, plus obtain local approval prior to 9/20/2024.
• Review the PayPath Job Aids for extending students or returning a student from short work break as needed:
  • How to Manage Appointment End Dates​
  • How to Return an Employee from Short Work Break

New Student Equity Request Process:

The new Equity Request Form is now live and available in the Employee Center via the Services and Support Portal. 

More information and resources for this new process can be found on our Blink “Change in Pay Rate for Student Employees” webpage.

Career Fair:

There are still plenty of tables available for on-campus departments to register for the 2024 On-Campus Student Employment Fair on October 10, 2024 from 10am - 4pm! This is a great opportunity for departments to meet students and promote their on-campus positions.  

HR Contacts: The deadline to register your department(s) for the On-Campus Student Employment Fair is September 13, 2024. Register by visiting https://app.joinhandshake.com/emp/career_fairs/49439 and click Register another Division. 

Handshake Reminders:

Competencies: 

To align with UC San Diego's Co-Curricular Record (https://elt.ucsd.edu/ccr/), all Handshake postings must now contain a minimum of three competencies. The listed competencies should represent the type of work and professional development that the student will do while in the position and People Leaders should be able to speak to how they do so. For the full list of competencies, please visit https://elt.ucsd.edu/competencies/index.html.

Work Authorization: 

There is now a new field on Handshake postings titled “Work authorization”. Please select the first option: “This job requires US work authorization”. None of the additional boxes that appear after selecting that option need to be checked.

Supervisor/Hiring Manager Access:

This is a reminder that SEO does not grant Handshake access to supervisors/hiring managers - access is only granted to HR representatives who are responsible for posting jobs and who have completed the Handshake training with an SEO team member.

Fall Quarter End Dates: 

The last day a student may work if they will not be a registered student for the Winter 2025 quarter is January 1, 2025. If a student has Work-Study (and will not be registered in the Winter Quarter) the last day you may use work-study is Saturday, December 14, 2024. Please communicate with the supervisors regarding their student’s last day of work.

Short Work Break:

Short Work Break status can only be used for Casual/Restricted Student Employees during the summer. If a student employee needs to pause employment during the academic year, the department must terminate them in UCPath and submit a rehire transaction if and when the student is ready to return to work.

New Instagram Account: 

Please follow our new Instagram account @ucsdstudentjobz for content and information regarding everything related to student employment!

Relevant Dates and General Reminders: 

Students who graduate in Spring 2024 and students registered for Spring 2024 may now be hired or extended through 9/22/2024. Please do not extend employment beyond this date as Fall 2024 registration status is not available at this time.  

Before Extending Employment:

• Check the registration status before updating UCPath. You can do this by running a “Student Employee Registration Report” at bah.ucsd.edu or by reviewing ISIS Enrollment Inquiry. 
• Note: if a student withdrew Spring 2024 and received less than 100% UCSD student services fees refund, they may work during the summer. A student who received a 100% UCSD student services fees refund may not work during the summer. If a student is showing “WITHDREW” Spring 2024 in ISIS, please contact the Student Employment Office to verify the percentage of the refund.

Extending vs. Short Work Break (SWB)

• Departments can determine if they want to extend employment or place students on SWB. SEO recommends extending students through the summer if it will not affect leave accruals while being employed in multiple jobs.
• If a student accepts a job and it will take them over 100% during summer (and the student will not be working in your department during the summer) then you may need to put your job on SWB.
• Review the job end date to ensure students who need to be extended are updated prior to the day before the “Job End Date” to avoid terminations in error, and the need for a reinstatement transaction.

Tips for Preparing for Summer:

This is a great time to contact Supervisors and ask:

1. Which students will be ending employment (due to graduation or resignation)?
2. Which students will be working during the summer?
3. Which students will not be working during the summer, but will return to work Fall 2024?

This information will assist you in knowing what you need to do to proceed. Pro Tip: Do not extend all students in the department without knowing if they will continue employment.

Fall 2024 New and Re-admit Students:

New admits and re-admit students for Fall 2024 can work at UC San Diego effective 6/15/2024 or after. These students will have access to Handshake and can apply for positions that are posted on or after 6/15/2024. New and re-admits may not be hired on job listings posted prior to 6/15/2024. Contact your SEO Liaison if you have questions.

*Re-admits = students who were not registered 2 or more quarters at UC San Diego.

Other UC Students:

Other UC students may work during the summer months only (when Spring quarter ends and before the Fall quarter begins) remotely or onsite.

• Other UC students may only be hired by Exception to Hire and proof of spring registration is required for approval.
•  Eligibility Dates:
  • UC Berkeley and UC Merced: May 11, 2024 – August 20, 2024
  • Other UCs: June 15, 2024 – September 22, 2024

Handshake:

All jobs for the 2023-2024 fiscal year will close on 6/30/2024. 

• When posting a new position please keep this date in mind.  If you post a new open recruitment the last week of June, you may want to consider making the Posting Date (date visible to students) 7/1/2024 to avoid having to duplicate it for the 2024-2025 fiscal year. 
• Do not Reset jobs. If your recruitment closes, you may not change the expiration date to a future date. You must “Duplicate” the job listing to open a new recruitment. Handshake sends a notification 3 days prior to the current posting expiration/closure date; if you need to extend the posting you must do so prior to the expiration date and keep track of your open recruitments. 
• If you extend a Job Listing, there will not be a second reminder notification from Handshake alerting you that your position will expire soon. SEO recommends you add your own calendar reminder.
• There is no “Open Until Filled” feature in Handshake; all of the job postings in Handshake have an expiration date. If you need a posting to be active/open in Handshake until it is filled, as the Job Entry Preparer, you need to manage the job’s expiration date by extending the job posting in Handshake before the expiration date and then close/expire it after the position is filled.

Summer Reminders:

• “Student Services Fees Statement”- summer positions – For positions where students will be working during the summer, please use the following statement: Must pay UCSD student services fees (must have paid Spring 2024 UCSD student services fees or be a Fall 2024 New or Readmit to work during the summer).
  
  

• “24-25 Work-Study Required” position posted during the summer – If you post a position that will require the usage of work-study funds beginning Fall 2024, you must add this statement to qualifications: Extension of employment through the academic year 2024-25 is contingent upon you having a 2024-25 work-study award with available funds to use and providing verification of the award. You will be paid 100% on department funds during the summer.

Relevant Dates: 

• Winter quarter ENDS Saturday, March 23, 2024; students who are graduating Winter may only work through Tuesday, March 26, 2024.
  • Students must be registered for Spring Quarter to work past 3/26/2024
  • Departments must submit terminations for those students who have graduated Winter 2024 or who are not registered for Spring quarter 2024.
  • Departments should inform those students who are ineligible to continue working that they will be terminated from their student employment position
  • Terminations must have an effective date on or before 3/26/2024

• Spring quarter BEGINS Wednesday, March 27, 2024
  • Utilize the “Student Employee Registration Report” on bah.ucsd.edu.  To utilize this report you will need to request access (if you haven’t done so already). SEO has provided helpful tips and instructions for downloading this report on our “Employing Students” Blink webpage.  
  • Recommended: Run the report as early as 3/20, then run again 3^rd week and 5^th week to see if any of your students have withdrawn. Once you see that students are not registered, please take care of it immediately; please don’t wait for SEO to contact you to advise the student must stop working.

NOTE: if you manage student employment for your department, we highly recommend that you have ISIS-Inquiry access. Please advise your supervisor and/or DSA if you don’t have access that you need it. You should be using the report in combination with ISIS to review students returned on the report as “Null/Not Registered”. Please obtain this access if you don’t already have it; if they have questions or concerns about the request, please have them contact Diana Vargas. 

Handshake Tips/Reminders:

• If you are creating new open recruitments to be posted for this fiscal year, please be sure you are not using a date beyond 6/30/2023. Please do not RESET jobs. As a reminder if your recruitment closes, you may not change the expiration date to a future date, you must “Duplicate” the job listing to open a new recruitment. 
• Handshake sends you a notification 3 days prior to the position closing, if the hiring manager hasn’t replied to your request to “let it expire or extend it” please just go in and extend it for a week until you hear from them. 
• Handshake now attempts to automatically complete fields including Job Title and Onsite location. Please be sure you are reviewing each field and ensuring that the correct information is included, and that it is formatted correctly. Please note these general reminders: 
  • The student title code (i.e. STDT 2/3/4) must be included in the job title 
  • If a role requires Work-Study, please include “(Work-Study 2023-2024)” at the end of the job title 
  • Onsite location field should be 9500 Gilman Drive, La Jolla, CA, 92093, United States
  • Department/division field is required within the “Hiring Team” section
  • You should be using a custom salary range for each posting, and referencing the minimum and maximum for the student title code in which are you hiring (i.e. $16.90-$24.15 for the STDT 3 title code)
  • Background check verbiage is now required on all postings. We recommend the following verbiage: “Please note a pre-employment background check is required for all student employment positions”.

Other UC Students: 

Other UC Students may work during the summer months only (when Spring quarter ends and before the fall quarter begins) remotely or onsite.

• Other UC Students may only be hired by Exception to Hire and proof of spring registration is required for approval.
• Eligibility Dates:
  • UC Berkeley and UC Merced: May 11, 2024 – August 20, 2024
  • Other UCs: June 15, 2024 – September 22, 2024

The Student Employment Office transitioned to the HR iteration of ServiceNow in September 2023, which is also known as HRSD. As a result of this transition, an online case will be automatically created when you send an email to studentemployment@ucsd.edu. 

You should receive an email notification 1.) When a case has been created/opened; 2.) When a case has been updated; and 3.) When a solution has been proposed for a case. The subject line of these email notifications will be in the following format: 

1. HR Case HRCXXXXXXX has been opened
2. HR Case HRCXXXXXXX has been updated 
3. Solution proposed for HR Case: HRCXXXXXXX

If you do not receive the case email notifications, or if you would like to review/respond to any of your cases, you can do so by logging into the HR Support Portal and by following these steps: 

1. In order to view and respond to a case, click on "My Requests" in the upper right corner of the HR Support Portal homepage.
2. In order to accept a solution to a case, click on "My Tasks", also in the upper right corner of the HR Support Portal homepage.