Employing Students
Last Updated: May 7, 2024 3:38:23 PM PDT
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Find information on how to hire and manage student employees.
Important Student Employment Office Update
New Process for Student Equity Requests Now Live!
The Student Employment Office is excited to announce an improved way to submit Student Equity Requests. This new process is designed to streamline submissions, making it easier and more efficient for you to request the support you need.
Instead of submitting individual emails requesting equity increases, users will complete the official Student Employee Equity Increase form located in the Employee Center within the Human Resources section of UC San Diego's Services and Support Portal.
More information, guides, and other resources can be found on our Change in Pay Rate for Student Employees webpage.
Process
- How to:
- Hire students
- List student jobs
- Request an exception to open recruitment
- Reclassify student employees
- Change in Pay Rate for Student Employees: Procedure for merit increases, equity increases, and stipends
- Verify student employee registration status: Instructions on how to generate a report to verify student employees’ registration status for the current quarter.
Resources
- Job classifications: Job titles, classifications, and pay scales
- Employing students with work-study: Employing students who have accepted work-study awards
- Department HR Contact list (PDF): Find the contact person if you need to communicate regarding student employees. Contact SEO to be added or removed from this list.
- Payroll Calendars: Payroll dates and University holiday information
- Payroll Timekeeping Deadline Schedule: Check the information for Ecotime deadline.
- UCPath Job Aids: Step-by-step instructions for key transactions.
- Principles of Community: It is recommended that all newly hired student employees be given a copy of UC San Diego's Principles of Community
- Affordable Care Act and Student Employment (PDF)
- Affordable Care Act Notice from Human Resources and Benefits to UC employees
- DCP Error Correction Form (PDF)
Policies and guidelines
- Introduction (PDF)
- Appointment (PDF)
- Classification (PDF)
- Compensation policy (PDF)
- Conflict resolution
- Employment of Near Relatives
- Overtime and compensatory time
- Recruitment (PDF)
- Release From Casual/Restricted Appointment (policy currently under revision)
- Sick Leave/Bereavement
- Stipends
- Vacation
Contacts
- Student Employment Office (SEO), a division of Human Resources, is the Central Personnel Office for employing students on campus.
- If you are looking to hire student employees and are in need of assistance, please contact Human Resources within your department.
- For additional questions please contact the Student Employment Office.