How to Reclassify a Student Employee

• Complete the Job Description form online.
• Click Submit Form to transmit your request.
• Keep a copy of the form for your records - you will receive a confirmation and a copy of the form via email after submitting your request. 

Health Systems Hiring Managers and Supervisors may submit requests for reclassification directly to Student Employment, and continue to step 3. 

Send a separate email to the Student Employment Office confirming that you are requesting a reclassification. Please include:

• Student employee's name
• PID (student ID number)
• The Handshake Job ID number the student was originally hired on.
• UCPath employee ID number
• UCPath position number
• Current Reports to in UCPath, if different from "Supervisor" on the MachForm
• Requested new job title
• Requested new pay rate
• Brief justification for the reclassification request

Health Systems hiring managers and supervisors will need to contact Health HR to obtain the information above if not known, prior to submitting reclassification request.

• Have the following people sign your copy of the Job Description form:
  
  • Student employee's People Leader
  • Student employee
  • Department Head (optional)
• Retain the signed Job Description in your department files as needed.

• SEO makes the reclassification decision and notifies the requester via online support ticket. Requester should receive email notification after SEO updates online support ticket with reclassification decision. 
• If the reclassification is approved, it is effective the beginning of the next biweekly pay period following SEO's receipt of the request.
• If SEO denies a reclassification request, please speak with your department's HR contact or your SEO representative to explore alternatives.