How to Reclassify a Student Employee

Do not use the standard UCSD job description form. That is for staff positions only, not student positions.

• Complete the Job Description form online.
• Print a copy of the form for your records (form can't be saved online).
• Click Submit Form to transmit your request.

Health Systems Hiring Managers and Supervisors may submit requests for reclassification directly to Student Employment, and continue to step 3. 

Email a separate short request letter to your Student Employment Liaison at the Student Employment Office. Please include:

• Student employee's name
• PID (student ID number)
• The Handshake Job ID number the student was originally hired on.
• UCPath employee ID number
• UCPath position number
• Current Reports to in UCPath, if different from "Supervisor" on the MachForm
• Requested new job title
• Requested new pay rate
• Brief justification for the reclassification request

Health Systems hiring managers and supervisors will need to contact Health HR to obtain the information above if not known, prior to submitting reclassification request.

• Have the following people sign your copy of the Job Description form:
  
  • Student employee's supervisor
  • Student employee
  • Department Head (optional)
• Retain the signed Job Description in your department files as needed.

• SEO makes the classification decision and notifies you by e-mail.
• If the reclass is approved, it is effective the beginning of the next biweekly pay period following SEO's receipt of the request.