How to List Student Jobs

• Handshake Training Presentation (PDF)
• Job Posting Template (PDF)
• Instructions for Exception to Hire (PDF)
• Handshake Tips & Tricks (PDF)
• 12 Competencies
• Handshake Comment Guide

If you are a hiring manager, please contact your department HR Contact to speak with your department’s Student Employment Liaison. Only Student Employment Liaisons have access to post jobs on Handshake.

If you are a Student Employment Liaison and need access to Handshake, please contact the Student Employment Office for further direction.

• Go to https://ucsd.joinhandshake.com/login
• Enter your username and password
• Select Jobs on left hand side; on next page upper right corner click Create a Job

Complete required fields:

• Job Title – Working Title / Payroll Title (Work-Study if applicable)
• Company Division – This is your department's name. 
• Require students to also apply through website or applicant tracking system? – The default is "No". Click "Yes" if you want students to apply via an external site and enter your URL address. Your URL must be active, and the Student Employment Office should be able to access your site or have a copy of application at submission time.
• Display your contact information to students? The default is "Name Only". Change to "Don’t show my info" if you don’t want your name to be displayed on the posting.
• Job Type – Choose “On Campus Student Employment.”
• Employment Type – Choose "Part-Time."
• Duration – Choose "Temporary" or "Seasonal" For the "Start Date" and "End Date" fields, you can enter approximate dates, as these do not have to be exact. 
• Work Study Job? – The default is "No." Do not change the default, simply annotate “Work-study” in the job title.

• Description (to include but not limited to). Please see Job Posting Template (Word Doc), make sure to copy and paste all fields into the Description box.
  • Job Description
  • Job Location (if applicable)
  • Qualifications
  • Special Conditions of Employment (meals/room; transportation; certificates; CANRA; etc.)
  • Desired Start Date (if applicable mandatory trainings and/or future start date)
  • Competencies (List EXACTLY 3, plus the 1-sentence definitions found on the UC San Diego Competency webpage)
  • Notices
    • UCSD Student Services Fees requirement
    • Background Check requirement
    • Near Relative statement
    • EOE statement
    • Inclusive, Healthy, and Safe Working Environment statement
• Job Functions – List is limited; select most applicable choice(s)
• Exact Salary 
  • Ex. "Students hired for this position will be paid $16.90 per hour to start". 
  • Note: But be sure to use the custom range option within the "Expected Pay" section later down in the job posting process, and use the minimum and maximum for the student title code you are using for the position - this is in accordance to California's Pay Transparency law
• Job Location – default to UC San Diego address (do not change)
• Required Documents – If you select RESUME or COVER LETTER the student must upload their documents at the time of application. These documents will be collected/saved on the Department’s Profile, you will have to forward those resumes to the hiring manager. Note: departments may not request transcripts
  • Other Documents - optional; not listed above (field not visible on print preview only to student when they click “apply”.

• Graduation date range – leave blank, this is used for off campus employers
• School Years – optional; may restrict candidates based on your selection and their profile data.
• Minimum GPA = No. Leave blank
• Majors – optional; may restrict candidates based on your selection and their profile data.
• Applicant Packages – All applications and documents will be sent to this contact. If the incorrect contact is selected, please deselect the contact listed by clicking the "X" to delete. Find the correct contact within your list of contact's or scroll to the bottom of the list to add a contact. You will only need to add a contact once.  

• Select the school 
  • For on-campus employers posting an on-campus student employment position, the job can only be posted to the school for which you are an on-campus employer. The search bar to select other schools is disabled. 
  • As a result, the "School" setting should default to UC San Diego
• Enter – Apply Start Date and Expiration Date
• Click Create
• Review posting for any edits needed; click Edit Job to make changes as needed and then submit.
• Once the page reloads: Click "Schools" locate the the horizontal bars next to the expiration date, click and select "View Details". Enter whether your posting is new or a duplicate job#.

Department HR representatives MUST add a comment to every posting they submit on Handshake indicating the new or duplicate nature of the posting. If the posting is a duplicate, they must also include the duplicated Handshake job number. 

Handshake Comment Guide