How to List Student Jobs

• Handshake Training Presentation (PDF)
• Job Posting Template (PDF)
• Instructions for Exception to Hire (PDF)
• Handshake Tips & Tricks (PDF)
• 12 Competencies
• Handshake Comment Guide

If you are a hiring manager, please contact your department HR Contact to request assistance with posting a job on Handshake. Only department HR Contacts have access to post/review jobs on Handshake. 

If you are a department HR Contact and need access to Handshake, please contact the Student Employment Office for further direction.

• Go to https://ucsd.joinhandshake.com/login
• Enter your username and password
• Select Jobs on left hand side; on next page upper right corner click Create a Job

Complete required fields:

• Job Description (to include but not limited to). Please see Job Posting Template (PDF)
  • Exact Salary 
    • Ex. "Students hired for this position will be paid $17.75 per hour to start". 
    • Note: But be sure to use the custom range option within the "Expected Pay" section later down in the job posting process, and use the minimum and maximum for the student title code you are using for the position - this is in accordance to California's Pay Transparency law
  • Job Description
  • Job Functions
  • Job Location (if applicable)
  • Qualifications
  • Special Conditions of Employment (meals/room; transportation; certificates; CANRA; etc.)
  • Hours Per Week
  • Desired Start Date (if applicable mandatory trainings and/or future start date)
  • Competencies (List EXACTLY 3, plus the 1-sentence definitions found on the UC San Diego Competency webpage)
  • Notices
    • UCSD Student Services Fees requirement
    • Background Check requirement
    • Near Relative statement
    • Equal Opportunity Employer statement
    • Inclusive, Healthy, and Safe Working Environment statement
• AI option - Automatically fill in the rest of this job post using the job description. You’ll get to confirm everything’s correct before posting?
  • SEO advises no since some fields may be filled out incorrectly

• Job Title – Working Title / Payroll Title (Work-Study if applicable)
  • Ex: Lab Assistant (Smith) / STDT 3
• Position Type – Choose “On Campus Student Employment.”
• Work Study Job Box – LEAVE UNCHECKED. If a job requires Work-Study, simply annotate “(Work-Study 20YY-20YY)” at the end of the job title.
  • Ex: Lab Assistant (Smith) / STDT 3 (Work-Study 2025-2026)

• If “Onsite”, or “Hybrid” option is selected, must use UC San Diego address:
  • 9500 Gilman Drive, La Jolla, CA, 92093, United States
• If position is “Remote”, must select the “Remote employees must be based within the US” box

• Schedule
  • Should always be set to “Part-Time”
• Hours Per Week
  • Optional to include
• Employment Duration
  • Should always be set to “Temporary or Seasonal”
  • Then input approximate position start and end dates
    • These do not have to be exact. 

• Expected Pay
  • Select “Custom Range” option
  • Then input the minimum and maximum for the student title code being used for the position
    • $17.75-$23.95 (per hour) for the STDT 3 title code
  • This is in accordance to California's Pay Transparency law
• Additional Comp/Benefits/Perks
  • All optional

• Job Role Type – Select most applicable category (use up to 3 categories)

• Work Authorization – SEO guidance for the Work Authorization field is to first select "Disclose" and then select the first option after that: "This job requires US work authorization". The sub-boxes beneath that option do not need to be checked.
• Skills – Optional
• School Year – Optional; may restrict candidates based on your selection and their profile data.
• Latest Graduation Year – Leave blank; this is used for off-campus employers.
• Major Groups – Optional; may restrict candidates based on your selection and their profile data.
• Minimum GPA – While Handshake indicates that this field is optional, UC San Diego departments cannot require a minimum GPA. Leave blank.

• For on-campus employers posting an on-campus student employment position, the job can only be posted to the school for which you are an on-campus employer. The search bar to select other schools is disabled.
• As a result, the "School" setting should default to UC San Diego
• If it does not, please contact the Student Employment Office for further support and assistance

• Input application open and close dates
  • Jobs will default to a 6-month application window; as a result, update accordingly
  • Please note that jobs cannot be live past June 30^th in order to align with the academic year
• Number of Hires – Expected number of hires for position
  • Note: This field does not appear to students, nor is the department tied/committed to the number listed in this field
• How will candidates submit applications – Handshake vs. external site
  • If using external site (i.e. Google Form, separate website, etc.), the external site must be active and available for SEO to review, and for students to access once the job is approved/published on Handshake
• Required Documents – SEO advises that departments require at least a resume.
  • If selecting RESUME or COVER LETTER the student must upload their documents at the time of application.  
  • Note: Departments may not request transcripts
  • Other Documents - optional; not listed above (field not visible on print preview only to student when they click “apply”.

• Company Division – This is your department's name.
• Hiring Team Members – Select anyone who needs to receive applicant applications/documentation
  • All applications and documents will be sent to this contact(s) via email. If the incorrect contact is selected, please deselect the contact listed by clicking the "X" to delete. Find the correct contact within your list of contact's or add a new contact if not yet in Handshake. You will only need to add a contact once.  
  • Note: Hiring managers/supervisors do not receive access to Handshake, and as a result, will not be able to review the job, nor the applicants, within Handshake

• Perform a final review of job posting
• Click “Edit” to update any applicable screens/information
• Click “Post Job” when ready to submit for SEO review

Department HR representatives MUST add a comment to every posting they submit on Handshake indicating the new or duplicate nature of the posting. If the posting is a duplicate, they must also include the duplicated Handshake job number. 

Once the page reloads: Click "Schools" locate the horizontal bars next to the expiration date, click and select "View Details". Enter whether your posting is new or a duplicate job#.

Handshake Comment Guide