Skip to main content

System Status: 

Vacation

UC San Diego provides paid time off for vacation to employees, depending on eligibility.

Note: The information on this page is general information. Employees should review the personnel policies or collective bargaining agreement that applies to them for more specific information.

Accrual

The amount of vacation leave an employee accrues depends on their appointment type, percent of time worked, years of qualifying services, and hours on pay status. The University uses a factor based on these inputs, to determine the vacation accrual rate. 

Eligible full-time Professional and Support Staff accrue vacation leave as follows:

  • Less than 10 years of service: approximately 15 working days a year
  • 10-15 years of service: approximately 18 working days a year
  • 15-20 years of service: approximately 21 working days a year
  • 20 or more years of service: approximately 24 working days a year

Eligible full-time Senior Management Group (SMG) members and Managers and Senior Professionals accrue vacation leave as follows:

  • Less than 5 years of service: approximately 18 working days a year
  • 5-10 years of service: approximately 21 working days a year
  • 10 or more years of service: approximately 24 working days a year

Eligible employees accrue vacation for all hours on pay status.

Maximum accrual

Employees cease to accrue vacation time when they reach a maximum balance. The full-time staff employee maximum accrual rate is twice the amount of vacation earned each year.

  • 15 working days per year: 240 hours
  • 18 working days per year: 288 hours
  • 21 working days per year: 336 hours
  • 24 working days per year: 384 hours

Note: For policy-covered staff, due to COVID-19, then President Napolitano approved a temporary increase of the four-month extension for eligible staff, effective retroactively from June 1 through Dec. 31, 2020. During this period, policy-covered employees will not lose vacation time and a PPSM 2.210 Vacation Leave Accrual Exception Request is not required. For more information, see UCnet. Update as of 10/21/2020: Effective June 1, 2020 through June 30, 2021, policy-covered staff employees may receive up to an additional 12 months (instead of up to an additional four months) under PPSM-2.210 (Absence from Work) within which to take vacation leave in order to bring the employee’s vacation accrual below the maximum. The employee will continue to accrue vacation leave during this timeframe.

Use

Employees must request supervisory approval to schedule and use vacation time. Some categories of employees may use vacation immediately after they begin accruing it. Other staff employees are eligible after completing 6 months of qualifying service. All employees may use only vacation time they have accrued.

Leave Balance Information

Leave balances are available in UCPath.

 

For more information, speak with your supervisor, HR contact, or the Employee Relations specialist for your vice chancellor area.
This page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/vacation
Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) and local implementing procedures or applicable collective bargaining agreement for full text of referenced information.