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2023-2024 Holiday Closures

Find out about 2023 - 2024 holiday-related closures at UC San Diego.

Official Campus Closure

During the 2023 holiday season, UC San Diego (excluding the hospitals and clinics) will officially close for seven (7) days between Monday, December 25, 2023, and Tuesday, January 2, 2024. This closure will result in significant energy savings from reduced operations, as well as provide an opportunity to rest, recharge, and do other things that bring about joy.

The closure period includes four (4) university paid holidays (December 25, 26, and January 1 and 2, 2024). Staff employees must charge any working days during the closure period not covered by paid holidays to accrued vacation, accrued compensatory time off (non-exempt only), or leave without pay. Academic employees on fiscal year appointments must charge the time off to accrued vacation or leave without pay.

Non-represented employees who do not have accrued vacation or accrued compensatory time off to cover the three (3) working days during the closure (December 27, 28 and 29, 2023) may request a one-time advance of up to three (3) days of vacation to cover the absence. Non-represented employees who elect to take leave without pay for up to three (3) days of the closure period will continue to accrue vacation and sick leave credits. For exclusively represented employees, these closure days will be handled in accordance with the existing contract provisions or collective bargaining agreements where applicable.

UC San Diego departments and units that need to remain open during the closure period must notify their respective Vice Chancellors to do so.

Staff employees with questions regarding the holiday closure should contact Employee Relations, Human Resources Department, at employeerelations@ucsd.edu or (858) 534-4115.

Staff employees in Health & Health Sciences can go to http://hhr.ucsd.edu or call (619) 543-3200 (select General Inquiry option) with any questions.

Departments with Alternate Closure Schedules

This page will also list departments and facilities with exceptions to the standard closure schedule as they become available.

Note: Regular business hours resume Tuesday, January 3, 2024, unless otherwise noted. To add an item to the list, contact Workplace Technology Services.

Integrated Procure-to-Pay Solutions (IPPS)

Procurement

December 8th is the last day to enter a requisition to ensure it is reviewed by a Commodity Manager or Professional Buyer before the campus closure.

Small Business Development Office: Requests for small business subcontracting plans should be submitted no later than Friday, December 1st.

To request assistance with a procurement emergency during the campus closure please:

  • Report the emergency via Services & Support and include Urgent – Procurement
  • Be sure to state the reason for the procurement emergency and submit the case

Small business plans received after these deadlines will be reviewed on or shortly after the campus re-opens for business on January 8, 2023.

Disbursements & Travel 

Invoices & Payments

Monday, December 18th is the last day to submit an invoice through Transcepta or Payment Compass. 

The last day to submit your invoice (batch) file (for posting in the December operating ledgers) and have your checks mailed prior to the holiday closure is Wednesday, December 20th. The final 2023 disbursement of checks will be on Friday, December 22nd. All electronic payment files will continue to be issued as normal throughout the holiday closure. Check payments will resume on Wednesday, January 3rd.

Wires

Wire requests submitted via Services & Support by Wednesday, December 13th that contain all documentation and FinU approvals will be processed prior to the holiday closure. All wire requests received after close of business on December 13th. will be processed upon return. Requests/tickets missing any of the required components will not be processed.

Subawards 

Subaward invoices transmitted from Kuali Research to Oracle (occurs through automation) must have Final approval in KR on Thursday, December 21, 2023. The final 2023 disbursement of checks will be on Friday, December 22nd. All electronic payment files will continue to be issued as normal throughout the holiday closure. The last day to submit a wire request for a subaward is Wednesday, December 13, 2023.

Oracle Approvals
Review your Oracle approval queue to approve any supplier invoices as soon as possible, to ensure they progress to the payment issuance stage in the system. Invoices will process for payment in accordance with the Supplier Payment Terms indicated in Oracle (e.g., Supplier has Net 30 terms, then the payment will be issued 30 days from the Invoice Date
IF all approvals have been completed).  

Concur 

December 7th is the deadline for the following Requests (in order for approved expenses to post in the December ledger, otherwise they will post in subsequent ledgers):

  • Employee reimbursements including meetings, entertainment, and programmatic activities: completed and approved with required attachments
  • Travel prepayment requests, and claims, including mileage: completed and approved with required attachments
  • Human Subject Payment requests including Visa Gift Card requests and Cash Advance requests must be submitted and have approval
  • All other Visa Gift Card requests must be submitted and have approval

For foreign wire payments made through Concur, the deadline is November 30th (for December ledger posting).

Note: The payroll deadline for employee moves, or trips including taxable payments/reimbursements is November 6, 2023. Claims with taxable amounts submitted this calendar year will be processed for payment in January 2024

Travel & Entertainment Card: 

  • New card requests, card cancelations, limit increases/decreases, requests must be received via Concur by the Central Office no later than December 20th, at 4:30 p.m. before the winter holiday recess.
  • Declines or MCC restriction exemptions, please contact us through Service and Support. During the closure there will be very limited monitoring of incoming requests.
  • Emergencies, contact US Bank Customer Service at (800) 344-5696.
  • Note that regular business hours resume January 3rd for Campus, while the Travel & Entertainment Card team will resume business on January 4th. 

Procurement Card

  • New card requests, card cancelations, limit increases/decreases, and delegation of authority requests must be received in Concur by the Central Office no later than December 20th, at 4:30 p.m. Please ensure that you are monitoring submitted requests to ensure the request is approved by your Department Administrator and Financial Unit Approver in a timely manner.  Note that regular business hours resume January 3rd for Campus, while the Procurement Card team will resume business on January 4th. 
  • Declines or MCC restriction exemptions, please contact us through Service and Support. During the closure there will be very limited monitoring of incoming requests. 
  • Emergencies, contact US Bank Customer Service at (800) 344-5696.

Receiving

Day Date Holiday Hours
Thursday 11/23 Thanksgiving CLOSED
Friday 11/24 Observed Holiday 7 a.m. - noon
Monday 12/25 Christmas Day CLOSED
Tuesday 12/26 Observed Holiday 7 a.m. - noon
Wed - Fri 12/27 - 12/29 Closure Days 7 a.m. - 2 p.m.
Monday 1/1/2024 New Year's Day CLOSED
Tuesday 1/2/2024 Observed Holiday 7 a.m.-noon

Distribution

Day Date Holiday Hours
Thursday 11/23 Thanksgiving CLOSED
Friday 11/24 Observed Holiday CLOSED
Monday 12/25 Christmas Day CLOSED
Tuesday 12/26 Observed Holiday CLOSED
Wed - Fri 12/27 - 12/29 Closure Days 7 a.m. - 3 p.m.
Monday 1/1/2024 New Year Holiday CLOSED
Tuesday 1/2/2024 Observed Holiday CLOSED

Campus Mail Services

  • 12/27 – 12/29, mail can be picked up in-person from 7835 Trade Street, between 9am – noon.
  • Mail can be delivered by request only if the request is received before 12/18.
Day Date Service Hours
Thursday 11/23 Thanksgiving CLOSED
Friday 11/24 Observed Holiday CLOSED
Monday 12/25 Christmas Day CLOSED
Tuesday 12/26 Observed Holiday CLOSED
Wed - Friday 12/27 - 12/29 Closure Days 7 a.m. - noon
Monday 1/1/2024 New Year's Day CLOSED
Tuesday 1/2/2024 Observed Holiday CLOSED

Student Mail Services

Student packages will be processed during Closure Days; however, distribution will only be for Graduate students based on hours established at each community. No mail service for Undergraduate students during the campus holidays.
Day Date Holiday Hours
Thursday 11/23 Thanksgiving CLOSED
Friday 11/24 Observed Holiday CLOSED
Monday 12/25 Christmas Day CLOSED
Tuesday 12/26 Observed Holiday CLOSED
Wed - Fri 12/27 - 12/29 Closure Days Processing Only
Monday 1/1/2024 New Year's Day CLOSED
Tuesday 1/2/2024 Observed Holiday CLOSED

 

The Trove

  • Self-service locker package pickup will be open subject to University Center hours.
  • The Trove's service desk will not be staffed subject to the University holidays listed below. Services including outbound shipping and PMB package pickup will not be available during these days.
  • For questions about package pick-up, please submit a support case here.
Day Date Holiday Hours
Thursday 11/23 Thanksgiving CLOSED
Friday 11/24 Observed Holiday CLOSED
Monday 12/25 Christmas Day CLOSED
Tuesday 12/26 Observed Holiday CLOSED
Wed - Fri 12/27 - 12/29 Closure Days Locker pickup only
Monday 1/1/2024 New Year's Day CLOSED
Tuesday 1/2/2024 Observed Holiday CLOSED

Outbound Mail & Shipping

  • While closed on December 27 - 29, Outbound Mail & Shipping can be reached for emergencies between 8 a.m. - noon.
  • Outbound Mail will be closed to the public during the dates below. We will process any residual outbound from campus closure on Friday, December 28th.
Day Date Holiday Hours
Thursday 11/23 Thanksgiving CLOSED
Friday 11/24 Observed Holiday  CLOSED
Monday 12/25 Christmas Day CLOSED
Tuesday 12/26 Observed Holiday CLOSED
Wed - Friday 12/27 - 12/29 Closure Days CLOSED
Monday 1/1/2024 New Year's Holiday CLOSED
Tuesday 1/2/2024 Closure Day CLOSED

Surplus Sales

  • On December 27th & 28th, Surplus Sales will be open by appointment only from 10 a.m. - 3:30 p.m.
Day Date Holiday Hours
Thursday 11/23 Thanksgiving CLOSED
Friday 11/24 Observed Holiday CLOSED
Monday 12/25 Christmas Day CLOSED
Tuesday 12/26 Observed Holiday CLOSED
Wed - Fri 12/27 - 12/29 Closure Days 10 a.m. - 3:30 p.m. by appointment only
Monday 1/1/2024 New Year's Holiday CLOSED
Tuesday 1/2/2024 Observed Holiday CLOSED

Moving Services

  • Moving Services is on call during the closure days. Contact in advance if Moving Services if needed during this time.
Day Date Service Hours
Thursday 11/23 Thanksgiving CLOSED
Friday 11/24 Observed Holiday CLOSED
Monday 12/25 Christmas Day CLOSED
Tuesday 12/26 Observed Holiday CLOSED
Wed - Fri 12/27 - 12/29 Closure Days On-Call
Monday 1/1/2024 New Year's Holiday CLOSED
Tuesday 1/2/2024 Observed Holiday CLOSED

Self-Storage

Day Date Service Hours
Thursday 11/23 Thanksgiving CLOSED
Friday 11/24 Observed Holiday CLOSED
Monday 12/25 Christmas Day CLOSED
Tuesday 12/26 Observed Holiday CLOSED
Wed - Fri 12/27 - 12/29 Closure Days CLOSED
Monday 1/1/2024 New Year's Holiday CLOSED
Tuesday 1/2/2024 Observed Holiday CLOSED

STORE

  • On December 27-29, STORE will be open from 8 a.m. - noon. for gas cylinder deliveries and client support.
Day Date Holiday Hours
Thursday 11/23 Thanksgiving CLOSED
Friday 11/24 Observed Holiday CLOSED
Monday 12/25 Christmas Day CLOSED
Tuesday 12/26 Observed Holiday CLOSED
Wed - Friday 12/27 - 12/29 Closure Days 8 a.m. - noon
Monday 1/1/2024 New Year's Holiday CLOSED
Tuesday 1/2/2024 Observed Holiday CLOSED

ITS Service Desk

December 18-12

  • Phone lines: 7 a.m.-5 p.m. 
  • Zoom/chat: 8 a.m.-5 p.m. 
  • Front desk: 8 a.m.-4:30 p.m. 

December 23- January 2, 2024

  • Closed 

January 3-5, 2024

  • Phone lines: 7 a.m.-7 p.m.
  • Zoom/chat: 9 a.m.-7 p.m. 
  • Front desk: 8 a.m.-4:30 p.m.

January 6, 2024

  • Closed 

January 7, 2024

  • Resume regular schedule

Library

Library Services Available During Campus Winter Closure

Find winter closure information on the library website.

Geisel Library: Closed 6:00 p.m. Friday, December 22, 2023 until 7:30 a.m. Wednesday, January 3, 2024. See Library hours or make study room and other reservations for January 3 and beyond.

WongAvery Library: Closed 5:00 p.m. Friday, December 22, 2023 until 10:00 a.m. Wednesday, January 3, 2024. See Library hours or make room reservations for January 3 and beyond.

Online resources: Electronic journals, electronic books, and databases will remain accessible remotely to UC San Diego students, faculty, and staff through the Virtual Private Network (VPN).

Instructors offering Library-supported course reserves during Winter Quarter 2024: Submit requests at reserves.ucsd.edu as soon as possible. Requests submitted after Friday, December 8, 2023 may not be available for student use until after winter instruction has begun.

During the campus closure, limited information and research assistance is available through the Library's 24/7 online chat service, with questions answered by librarians from non-UC academic libraries. The following resources and tools can provide self-help assistance:

Get Help - Frequently Asked Questions

Sponsored Project Offices (OCGA, SIO-OCGA and HS SPPO)

During the holiday season, the UC San Diego Campus (excluding the hospitals and clinics) will officially close from Monday, Dec. 25, 2023, through Tuesday, Jan. 2, 2024. The Sponsored Project Offices (OCGA, SIO-OCGA, and HS SPPO) will be closed during this period, and contract and grant officers will not be available to review and submit proposals or act on award negotiations/executions. We will reopen on Wednesday, Jan. 3, 2024.

Principal Investigators and Department/ORU administrators should be mindful of this closure when planning proposal submissions and award negotiations/executions that fall between these dates, including deadlines in early January 2024.

OCGA, SIO-OCGA, and HS SPPO will require proposals with published deadlines from Thursday, Dec. 21, 2023, through (including) Monday, Jan. 8, 2024, and must comply with the following submission timelines:

  • The proposal package with draft science must be submitted to the appropriate Sponsored Projects Office (SPO) through Kuali Proposal Development no later than 8 a.m., Thursday, Dec. 14, 2023.
  • Both the finalized science section and the remainder of the final proposal package must be submitted to the appropriate SPO no later than 8 a.m. Thursday, Dec. 21, 2023.
  • No proposal is guaranteed submission if it is routed to the appropriate SPO after 12 p.m. (noon) on Dec. 21, 2023, regardless of sponsor or actual deadline time.
  • NIH Non-Snap Progress Reports (RPPR) due Jan. 1, 2024: if you’re working on a progress report with a budget component, please prepare the RPPR for review and route it to your HS SPPO officer by December 15 for submission before December 22.
We understand that the campus closure may represent a challenge for proposal submission activity, and we will work diligently to serve our research community to successfully submit proposals that meet these requirements. We appreciate your efforts to comply with these modified holiday proposal submission deadlines.

Resource Management & Planning (RMP)

During the holiday season, the UC San Diego campus (excluding the
hospitals and clinics) will officially be closed Dec. 25, 2023 through Jan. 2, 2024. Resource Management and Planning (RMP) divisions and operations that will be closed during this period include:
  • Vice Chancellor, Resource Management & Planning – Administration and Finance
  • Bookstore
  • Campus Planning
  • Early Childhood Education Center
  • Triton Print & Digital Media (Imprints)
  • Policy & Records Administration
  • Sustainability Resource Center
  • Lost & Found

The following RMP units will have minimal staffing and limited services
from Dec. 25, 2023, through Jan. 2, 2024.

  • Capital Program Management
    The physical offices will be open on Dec. 27 and 28. Construction project sites will remain open and operational, with CPM management and inspection staff on site as normal. Staff not on vacation will be working remotely as needed to support their projects and clients. Please contact them directly or through the main telephone line at (858) 534-2177.
  • Environment, Health and Safety (EH&S)
    • For EH&S related emergencies, contact 9-1-1 or (858) 534-4357 (HELP) and a campus dispatcher will summon EH&S responders.
    • For EH&S limited services during the campus closure period, contact (858) 534-3660 and your call will be referred to an appropriate team member for follow-up.
    • For Emergency Operation Center (EOC) issues, please email eoc@ucsd.edu and an EOC specialist will follow-up.
  • Facilities Management (FM)
    • All building exterior restrooms and entrances will be secured. For employees who are authorized to be on campus, please note that building interior restrooms will remain unlocked for use during the break. 
    • FM will provide adequate staff to cover campus emergencies, to support critical research, and to perform special projects that can only be handled during low-occupancy levels. For emergency services, please contact the Central Utilities Plant at (858) 534-3250 or 3251 and your call will be referred to an appropriate team member for response.
  • Fleet Services
    Fleet Services will be closed during the campus closure, but will have staff available for emergency response or services. For urgent or emergency fleet service, please call (858) 245-5340. 
  • Parking
    • The virtual parking office will close at 3 p.m. on Friday, Dec. 22, 2023, and reopen at 6:30 a.m. Wednesday Jan. 3, 2024. Staff will be responding to email between 7 a.m. and noon, Dec. 27-29, 2023. 
    • Permit display is not required on UC San Diego holidays or the days on which those holidays are observed (Dec. 23-26 and 30-31, 2023 and Jan. 1-2, 2024). Regulations that affect safety and access (e.g., disability parking, fire lanes, loading zones and reserved parking) remain in effect. 
    • Parking officers will be enforcing paid parking from Dec. 27-29, 2023 to ensure access for patients, visitors and individuals with accessible parking being their highest priority. A, B, S and D permits will be interchangeable on these days. D permits are available for $4.25/day via ParkMobile zone 4762. 
  • Triton Transit
    Triton Transit will be running a reduced schedule beginning Sunday, Dec. 17, 2023. Triton Transit does not operate on UC San Diego holidays or the days on which those holidays are observed (Dec. 25 and 26, 2023, and Jan. 1 and 2, 2024). Triton Transit services will not operate on Dec. 24, 30, or 31, 2023.

    Weekday Service Summary
    Effective December 18-22, 2023:
    Hillcrest Express and Health Campus Connector routes will operate regular weekday schedules.

    The following routes will be operating on 30-minute frequencies and reduced service hours: The following routes will not be in service:
    • Regents Express
    • Outside Loop
    Mobility (ADA) service will be available weekdays from 6:30 a.m.-6 p.m.
    On-Demand service will be available from 6-10 p.m.

    Effective December 27-29, 2023:
    Hillcrest Express and Health Campus Connector routes will operate regular weekday schedules (available here).
    • Mesa South will operate on 30-minute frequencies from 8 a.m.-5 p.m.
    • No other fixed-route services will be operated.
    • Mobility and On-Demand service will be available from 6 a.m.-6 p.m.
      Mobility (ADA) and On-Demand service will be available by calling (858) 534-7422 to request pick-ups.
  • Weekend Service Summary
    Effective December 17 and 23, 2023: Weekend routes will operate on reduced frequencies. Hours of availability will remain the same (10 a.m.-6 p.m.).
    • Grocery Convoy (10 a.m.-6 p.m.) – 60-minute frequency
    • Inside Loop (10 a.m.-6 p.m.) – 30-minute frequency
    • SIO (10 a.m.-6 p.m.) – 30-minute frequency
    Mobility (ADA) service will be available weekends from 10 a.m.-6 p.m. by calling (858) 534-7422 to request pick-ups.
  • Police Department
    The Police Department’s front counter will be closed Dec. 25-26, 2023, and Jan. 1-2, 2024. The Police Department’s public safety operations will continue, 24/7, during the closure and can be reached by dialing 9-1-1 in an emergency or (858) 534-4357 for non-emergency services.
  • Utilities & Sustainability
    The Central Utilities Plant will be staffed and remain operational for the duration of the closure and will be supporting campus emergency and maintenance services at (858) 534-3250.

On behalf of the staff of Resource Management and Planning, we wish you all a happy, healthy, and safe holiday season!

Note: this page has a friendly link that is easy to remember: http://blink.ucsd.edu/go/holidayclosure