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2020-2021 Holiday Closures

Find out about 2020 - 2021 holiday-related closures at UC San Diego.

Official Campus Closure

During the 2020 holiday season, UC San Diego (excluding the hospitals and clinics) will officially close for seven (7) days between Thursday, December 24, 2020 and Friday, January 1, 2021. This closure will result in significant energy savings from reduced operations.

The closure period includes four (4) University paid holidays (December 24, 25, 31, 2020 and January 1, 2021).

Staff employees must charge any working days during the closure period not covered by paid holidays to:

  • accrued vacation
  • accrued compensatory time off (non-exempt only)
  • leave without pay

Academic employees on fiscal year appointments must charge the time off to either: accrued vacation leave without pay.

Non-represented employees who do not have accrued vacation or accrued compensatory time off to cover the three (3) working days during the closure (December 28, 29, and 30, 2020) may request a one-time advance of up to three (3) days of vacation to cover the absence. Non-represented employees who elect to take leave without pay for up to three (3) days of the closure period will continue to accrue vacation and sick leave credits.

For exclusively represented employees, these closure days will be handled in accordance with the existing contract provisions or collective bargaining agreements where applicable.

UC San Diego departments and units that need to remain open during the closure period must notify their respective Vice Chancellors to do so.

Departments with Alternate Closure Schedules

This page will also list departments and facilities with exceptions to the standard closure schedule. Note that regular business hours resume Monday, January 4, 2021 unless otherwise noted. To add an item to the list, contact Workplace Technology Services.

IPPS

IPPS

Download the full IPPS holiday schedule (PDF) to see process deadlines.

IPPS contacts

  • To request assistance with a procurement emergency during the closure:
    1. Submit a ticket to the Finance Service Desk (login required) and include “Urgent – Procurement” in the subject line
    2. State the reason for the procurement emergency and submit the case

Disbursements & Travel

Payments

The final 2020 disbursement (checks/direct deposits/virtual card) will be on December 23, 2020. The first 2021 disbursement will be issued/processed on January 5, 2021.

Wires

Wire requests submitted via Services & Support by December 4, 2020, that contain all documentation, data requirements, and approvals will be processed by or before December 23, 2020 (the last day payments will be processed/issued in 2020).

Requests/tickets missing any of the required components will be processed as soon as reasonably possible upon the return to work on January 4, 2021.

Subawards

Subaward invoices transmitted from Kuali Research to Oracle (occurs through automation) will process for payment in accordance with the Supplier Payment Terms in Oracle and the payment method dates indicated above.

Oracle Approvals Review your Oracle approval queue to approve any supplier invoices as soon as possible, to ensure they progress to the payment issuance stage in the system. Invoices will process for payment in accordance

with the Supplier Payment Terms indicated in Oracle (e.g. Supplier has Net 30 terms, then the payment will be issued 30 days from the Invoice Date IF all approvals have been completed).

Concur

December 9, 2020, is the deadline for the following Requests:

  • Employee reimbursements including meetings, entertainment, and programmatic activities: Completed and approved with required attachments
  • Travel prepayment requests, and claims, including mileage: Completed and approved with required attachments
  • Vanilla Visa Gift Card requests must be submitted and have approval
  • Human Subject Payment requests including Visa Gift Card requests and Cash Advance requests must be submitted and have approval

Note: Due to Payroll reporting deadlines, claims for employee moves, or trips including taxable payments/ reimbursements must be completed and approved with required attachments by November 15. Claims with taxable amounts submitted after the deadline will be processed for payment in January 2021.

Travel & Entertainment Card

  • Declines, please contact us through travelcard@ucsd.edu. Note that during the closure there will be limited monitoring of incoming requests.
  • Emergencies, contact US Bank Customer Service at (800) 344-5696.

Procurement Card

  • New cards, card cancellations, limit increases, and MCC lifts must be received in Concur by the Central Office no later than Monday, December 21 at 4:30pm.
  • Declines or card limit questions, please contact us through Service and Support. Note that during the closure there will be limited monitoring of incoming requests.
  • Emergencies; contact US Bank Customer Service at (800) 344-5696.
  • Logistics

Receiving Schedule

Day Date Holiday Hours
Thurs 26-Nov Thanksgiving CLOSED
Fri 27-Nov Day After Thanksgiving 7 a.m. - 12 p.m.
Thurs 24-Dec Christmas Eve 7 a.m. - 12 p.m.
Fri 25-Dec Christmas Day CLOSED
Mon-Wed 28-Dec thru 30-Dec Closure Days 7 a.m. - 2 p.m.
Tues 31-Dec New Year’s Eve 7 a.m. - 12 p.m.
Wed 1-Jan New Year’s Day CLOSED

 

Distribution Schedule

Day Date Holiday Hours
Thurs 26-Nov Thanksgiving CLOSED
Fri 27-Nov Day After Thanksgiving CLOSED
Thurs 24-Dec Christmas Eve CLOSED
Fri 25-Dec Christmas Day CLOSED
Mon-Tues 28-Dec thru 29-Dec Closure Days 7 a.m. - 2 p.m.
Wed 30-Dec Closure Day CLOSED
Tues 31-Dec New Year’s Eve 7 a.m. - 2 p.m.
Wed 1-Jan New Year’s Day CLOSED

Campus & Student Mail Services

  • Campus Mail will process incoming USPS letters and packages. Mail codes clients can pick up letters and packages between 8am – 12 p.m.. 
  • Student mail will be processed; however, distribution will only be for Graduate students based on hours established at each community. No mail service for Undergraduate students during the campus closure period.

Student Mail Services

Day Date Service Hours
Thurs 26-Nov Thanksgiving CLOSED
Fri 27-Nov Day After Thanksgiving CLOSED
Thurs 24-Dec Christmas Eve CLOSED
Fri 25-Dec Christmas Day CLOSED
Mon-Wed 28-Dec thru 30-Dec Closure Days 8 a.m. – 12 p.m.
Thurs 31-Dec New Year’s Eve CLOSED
Fri 1-Jan New Year’s Day CLOSED

Mailing Center, Outbound Mail & Outbound Shipping

Mail/Shipping

Day Date Service Hours
Thurs 26-Nov Thanksgiving CLOSED
Fri 27-Nov Day After Thanksgiving CLOSED
Thurs 24-Dec Christmas Eve CLOSED
Fri 25-Dec Christmas Day CLOSED
Mon 28-Dec Closure Day*
• Mailing Center Closed
• Outbound Mail Closed to the public. Will process any residual outbound from campus closure this day.
• Outbound Shipping Closed but can be reached for emergencies between 8 a.m. – 12 p.m.
VARIED*
Tues – Wed 29-Dec thru 30-Dec Closure Day*
• Mailing Center Closed
• Outbound Mail Closed
• Outbound Shipping Closed but can be reached for emergencies between 8 a.m. – 12 p.m.
VARIED*
Thurs 31-Dec New Year’s Eve CLOSED
Fri 1-Jan New Year’s Day CLOSED

 

Surplus Sales

Day Date Service Hours
Thurs 26-Nov Thanksgiving CLOSED
Fri 27-Nov Day After Thanksgiving CLOSED
Thurs 24-Dec Christmas Eve CLOSED
Fri 25-Dec Christmas Day CLOSED
Mon 28-Dec Closure Day
• Open by appointment
1 p.m. - 3:30 p.m.
Tues 29-Dec Closure Day CLOSED
Wed 30-Dec Closure Day • Open by appointment   1 p.m. - 3:30 p.m.
Thurs 31-Dec New Year’s Eve CLOSED
Fri 1-Jan New Year’s Day CLOSED

 

Moving Services

Day Date Service Hours
Thurs 26-Nov Thanksgiving CLOSED
Fri 27-Nov Day After Thanksgiving CLOSED
Thurs 24-Dec Christmas Eve CLOSED
Fri 25-Dec Christmas Day CLOSED
Mon-Wed 28-Dec thru 30-Dec

Closure Days*
• Moving Services is on call during the closure days. Contact Moving Services to schedule a job.

VARIED*
Thurs 31-Dec New Year’s Eve CLOSED
Fri 1-Jan New Year’s Day CLOSED

 

Self-Storage

Day Date Service Hours
Thurs 26-Nov Thanksgiving CLOSED
Fri 27-Nov Day After Thanksgiving CLOSED
Thurs 24-Dec Christmas Eve CLOSED
Fri 25-Dec Christmas Day CLOSED
Mon-Wed 28-Dec thru 30-Dec Closure Days CLOSED
Thurs 31-Dec New Year’s Eve CLOSED
Fri 1-Jan New Year’s Day CLOSED 

STORE

• Please place orders in Oracle before 11:30am (keep in mind if approval is required, Approvers may or may not be available to approve requisitions during the holiday closure).

Store

Day Date Service Hours
Thurs 26-Nov Thanksgiving CLOSED
Fri 27-Nov Day After Thanksgiving CLOSED
Thurs 24-Dec Christmas Eve CLOSED
Fri 25-Dec Christmas Day CLOSED
Mon-Wed 28-Dec thru 30-Dec Closure Days 8 a.m. - 12 p.m.
Thurs 31-Dec New Year’s Eve CLOSED
Fri 1-Jan New Year’s Day CLOSED

 

OCGA

OCGA 2020 Holiday Closure Dates

During the holiday season, the UC San Diego Campus (excluding the hospitals
and clinics) will officially be closed Thursday, December 24, 2020 through Sunday, January 3, 2021. OCGA offices will be closed during this period and contract and grant officers and analysts will not be available to review and submit proposals, or take action on award negotiations. We will reopen on Monday, January 4, 2021.

Principal Investigators and Department/ORU administrators should be
mindful of this closure when planning the submission of proposals with
deadlines that fall between these dates, including deadlines in early January 2021.

Published proposal deadlines for Wednesday, December 23, 2020 through Monday, January 4, 2021 must comply with the following timelines:

-A proposal package with draft science must be submitted to OCGA no later than 8:00 a.m. Wednesday, December 16, 2020. Final science section of proposal along with final version of the proposal must be submitted to OCGA no later than 8:00 a.m.

Wednesday, December 23, 2020.

Read OCGA Proposal Submission Timelines – 14/5/2 here.

Library

Library Services Available During Campus Holiday Closure

Find holiday information at lib.ucsd.edu/library-holiday-closure.

Online resources: electronic journals, electronic books, and databases will remain accessible via Virtual Private Network (VPN).

Iinstructors offering Library-supported course reserves during winter quarter 2021: submit requests at reserves.ucsd.edu as soon as possible. Requests submitted after Wednesday, December 16 may not be available for student use until after instruction has begun.

Biomedical Library Building (BLB) student study space: closed 4:00 p.m. Saturday, December 19 - 10:00 a.m. Monday, January 4, 2021. See reservations, Library hours for more information.

Appointments for Special Collections & Archives: not available December 19 - January 3, 2021.

Geisel Library: closed until further notice as part of the campus’s Return to Learn program. 

During the holiday closure, limited information and research assistance is available through the Library's 24/7 online chat service, with questions answered by librarians from non-UC academic libraries. The following resources and tools can provide self-help assistance:

 

Note: this page has a friendly link that is easy to remember: http://blink.ucsd.edu/go/holidayclosure