Official campus closure
During the 2018 holiday season, UC San Diego (excluding the hospitals and clinics) will officially close for seven (7) days between Monday, December 24, 2018 and Tuesday, January 1, 2019. This closure will result in significant energy savings from reduced operations.
The closure period includes four (4) University paid holidays (December 24, 25, 31, 2018 and January 1, 2019). Staff employees must charge any working days during the closure period not covered by paid holidays to accrued vacation, accrued compensatory time off (non-exempt only), or leave without pay. Academic employees on fiscal year appointments must charge the time off to accrued vacation or leave without pay.
Non-represented employees who do not have accrued vacation or accrued compensatory time off to cover the three (3) working days during the closure (December 26, 27 and 28, 2018) may request a one-time advance of up to three (3) days of vacation to cover the absence. Non-represented employees who elect to take leave without pay for up to three (3) days of the closure period will continue to accrue vacation and sick leave credits. For exclusively represented employees, these closure days will be handled in accordance with the existing contract provisions or collective bargaining agreements where applicable.
UC San Diego departments and units that need to remain open during the closure period must notify their respective Vice Chancellors to do so.
Departments with alternate closure schedules
This page will also list departments and facilities with exceptions to the standard closure schedule. Note that regular business hours resume Wednesday, Jan 2, 2019 unless otherwise noted. To add an item to the list, contact Workplace Technology Services.
Business and Financial Services
IPPS Holiday Schedule 2018 (PDF)
Facilities Management
Facilities Management is considered an essential personnel division so complete department closure is not feasible. It will provide adequate staffing to cover campus emergencies and perform special projects.
Call (858) 534-2930 for maintenance needs and leave a message for non-emergency requests. If your matter is urgent, you will be instructed to dial “0” to be forwarded to our Central Plant for dispatch to appropriate personnel.
Office of Contract and Grant Administration (OCGA)
OCGA will be closed during the official closure (Dec 21, 2018 through January 4, 2019).
Principal Investigators and Department/ORU administrators should be mindful of this closure when planning the submission of proposals with deadlines that fall between these dates, including deadlines in early January 2019.
Published proposal deadlines on Friday December 21, 2018 through Friday Janyary 4, 2019 must comply with the following timelines:
- A proposal package with draft science must be submitted to OCGA no later than 8 a.m. Monday, December 17, 2018.
- Final science section of proposal along with final version of the proposal must be submitted to OCGA no later than noon Thursday, December 20, 2018.
For reference of the OCGA Timely Submission of Proposal guidelines, please see: http://go.ucsd.edu/2h3Kscs.
Transportation Services
Dec. 17-20- Gilman office: Closed
- Osler office: 7 a.m. – 5 p.m.
- Athena office: 7 a.m. – 4 p.m.
- Bachman office: 6:30 a.m. – 3 p.m.
- Field Operations, Compliance and Pay Stations: Close at 7 p.m.
- All operations close at noon.
- All operations suspended during the holiday closure.
- Resume normal operations except Gilman Parking Office, scheduled to re-open Jan. 7.