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How to Apply for Educational Discounts and Funds

Learn about ways to apply for educational discounts, and sources of funding, for professional development.

 

UC San Diego employees may be eligible for a variety of educational discounts, and funding for professional development. Examples include reduced-fee enrollment, discounts on courses, and sources of funds. In some cases, employees may also be able to arrange time off or an alternative work schedule to attend classes.

To see the variety of educational discounts and funding for professional development, please visit Professional Development Discounts and Funds.

How to Apply for Educational Discounts and Funds for Professional Development

For Campus employees, except those in Health Sciences, there are two main ways to apply for educational discounts and funds:

  1. If you want to use your eligible discount for the Employee-Student Program (regular session classes), Summer Session classes, or Extension classes, whether or not you are using departmental funds, you must use the Educational Benefits system to create your request - see Tips for Using the Educational Benefits System, below.
  2. If you want to use departmental funds or request time off to attend class(es), you may choose to use the Educational Benefits system to expedite departmental approval, or you may choose to seek approval solely within your department using the documentation method they specify.

UC San Diego Health System and Health Sciences employees, follow these steps:

  1. Fill out the Training Justification and Anticipated Cost (TJAC) form (PDF).
  2. Request signature approval from your supervisor and department head.
  3. Once you have completed and received signature approvals from your supervisor and department head, log into the Health HR website and submit a Learning & Development online request form.  Be sure to select "Submit an education benefits request (TJAC)" option from the drop down menu and upload your completed TJAC form.
  4. The final outcome (e.g., approval) will be emailed to you within a few business days.

To use your educational benefits at another UC campus, follow these steps:

  1. Print and complete the Training Approval for Other U.C. Campuses form (PDF).
  2. Request signature approval from your supervisor and department head.
  3. Submit your form:
  4. Your approval will be sent via email, or you can arrange to pick up your approved form in person.

Tips for Using the Educational Benefits System

For Campus employees, except for Health Sciences, it is preferred to use the Educational Benefits system when requesting to use an eligible discount for the Employee-Student Program (regular session classes), Summer Session classes, or Extension classes - because it automatically notifies those offices upon final approval. In the same form, you can also request time off to attend class(es), if needed.
  1. Log in to the Educational Benefits system (SSO or AD required)
  2. Choose the type of class that you will take - there are five options:
    1. "Extended Studies Course" is a UC San Diego Extension class

    2. "UCSD Undergraduate/Graduate Course via Concurrent Enrollment" is for when you are already an enrolled UC San Diego student and working toward a degree
    3. "UCSD Undergraduate/Graduate Course using Employee Discount" for the Employee-Student Program
    4. "Summer Session Course" is for UC San Diego Summer Session classes

    5.  "Other" is UC San Diego graduate classes that do not accept the Employee-Student discount, and all off-campus classes 

  3. Indicate whether department funds or time will be used (check all that apply)
  4. Complete all the required fields in the form that corresponds to your choice in step 1
  5. Use the Save/Send button to begin the approval process.

Next steps:

  • Your supervisor and department head will automatically be notified by email for their approval.
  • When all approvals have been obtained, the request will be automatically emailed to the appropriate campus office (Registrar, Extension, or Summer Session), who will contact you (the applicant) directly.
  • If expenses will be paid via immediate reimbursement, or reimbursement upon successful completion, an email will be sent to Disbursements confirming the approval.
  • Departments will process the payment through the Payment Authorization system, referencing the Educational Benefits Request number in the Payment Authorization text. When sending back-up documentation to Disbursements, be sure to reference both the Payment Authorization number and the Educational Benefits Request number.

Resources

For more details on educational benefits, check the following resources:

For more information: