How to Get or Replace a Faculty/Staff Campus Card

To request your first ID card, please follow these steps:

1. Fill out the ID Card Request Form: Please access the ID Card Request Form. Complete all required fields accurately.

2. Submit a Photo: During the form submission process, you will be prompted to submit a photo via the Phototool website. Follow the link provided: Phototool Website. Ensure that your photo meets the specified requirements.

3. Cost Coverage (If Applicable): If your department is covering the cost of the ID card, you will need to input the project/task information as requested on the form. The request will then be forwarded to the financial unit approvers for approval. Note that only one approval is required. Once approved, your request will be processed within our queue, typically taking 1-3 business dates. If your department will not cover the cost of the ID card, the form will include a link to our eMarket. You will be required to submit a payment through eMarket and provide the transaction number via the form.

4. Review and Approval: Our staff will review and approve your request form. You will receive an email notification once your ID card is ready for pickup.

Affiliates: please reference our "Affiliate Categories" webpage for more information

The replacement cost for a new employee/affiliate ID card is $25. 

To request a new ID card, please follow these steps:

1. Fill out the ID Card Request Form: Please access the ID Card Request Form. Complete all required fields accurately.

2. Submit a Photo: During the form submission process, you will be prompted to submit a photo via the Phototool website. Follow the link provided: Phototool Website. Ensure that your photo meets the specified requirements.

3. Cost Coverage (If Applicable): If your department is covering the cost of the ID card, you will need to input the project/task information as requested on the form. The request will then be forwarded to the financial unit approvers for approval. Note that only one approval is required. Once approved, your request will be processed within our queue, typically taking 1-3 business dates. If your department will not cover the cost of the ID card, the form will include a link to our eMarket. You will be required to submit a payment through eMarket and provide the transaction number via the form.

4. Review and Approval: Our staff will review and approve your request form. You will receive an email notification once your ID card is ready for pickup.

Employees can now upgrade their old, legacy ID card to the new One Card at no cost to the employee, nor their department. To request a One Card upgrade, please fill out an ID Card Request Form. Once reviewed by Campus Card Staff, you will receive an email with instructions to pick up your ID Card.

Important Notes:

• The Campus Cards Office cannot mail out ID cards.
• Any access programmed on the legacy ID card may need to be recoded on the One Card. Please speak with your department or buiding security office, where applicable, to code your new One Card with access. 
• New employee One Cards will not include an employee's department, nor their employee number.

If you would like to request a batch order, please submit a Service Ticket. To expedite your request, please include the following for each employee you are requesting an ID Card for: 

• Employee Name
• UC Path ID Number
• If this is a FIRST ID card, please also attach a photo that meets the following criteria:
  • plain, white background
  • color photo
  • even lighting
  • no hats, sunglasses, or masks
  • no one else in the photo
  • .jpeg or .png file type
• Chart of Accounts (Project and Task Number) or indicate if your staff will be paying out of pocket.

Please also include your preferred pick-up date. We will do our best to try and honor your requested pick-up date. 

Employees can use their ID card for the following functions on-campus 

• Identification
• Library services (i.e. set up Library account with ID card)
• Shuttle services
• Parking services (i.e. purchase a parking permit)
• Load money via Triton Cash
• Dining facilitiy access 
• Building/Office/Lab access

The Campus Cards Office does not grant building/office/lab access. If an employee or affiliate requires any time of physical access, they must speak with their supervisor or building security to request this access.

The Campus Cards Office does not produce UC San Diego Health Systems ID badges. To request a Health Systems badge, please contact the Health Systems Security Office. Please find additional resources below.

Health Systems Badge Request Form

Health Systems Employee Badge Release Policy