Staff/Faculty Employment Validation
Read about the Employment Validation tool, used by departments that provide services to staff or faculty.
COVID-19 Status Update:
The Campus Cards Office is currently operating on a limited basis, and by appointment ONLY. Please follow the steps below to initiate the process of obtaining an ID card.
1.) Email us (campuscards@ucsd.edu) to request an ID card.
2.) Campus Cards staff will inform you what we need in order to process your request.
3.) Campus Cards staff will provide you with a link to set up an appointment with our office.
Important: We cannot accept walk-in requests. Please email us first; you will receive a response same day. We will do our best to accommodate your request for an ID card as quickly as possible. The Campus Cards Office does not mail out ID cards.
Note: Customarily, an employee ID card costs $21.00 to be paid by the department or the individual, however there is currently no cost. Affiliate cards remain charged at $21.00.
Departments that provide services to staff or faculty need to verify employment status. Previously, departments checked for a current validation sticker on the back of the employee ID card. Now, the Employment Validation tool accomplishes this task. Validation stickers are no longer issued.
Note: Employees whose ID cards still have a Social Security number instead of the employee ID number should:
- Ask your department HR contact for a Campus Card Request Form (PDF) or downloadand print one.
- Ask your department HR contact to provide the following information on the form, if applicable:
- Employee ID number for the application (required)
- Departmental authorized signature (required)
- Affiliates Only: New Chart of Accounts (Project, Task, and Fund numbers) to be charged $21.00. If the department does not pay for the affiliate ID card, the affiliate must pay $21.00 in cash at the Campus Cards Office. There is currently no cost to employees.
- Email the form to the Campus Card Office and set up an appointment to pay for and obtain the ID card.
Check ID
To check an ID card, go to the:
Note: If your browser has a pop-up blocker, you may need to hold down the Ctrl key as you click the link to access the tool.
You'll find:
- A box where you enter the employee ID number
- A submit button
Check employment status
You can check the employment status in 2 ways by:
- Entering the employee ID number
- Swiping the employee's ID card with a magnetic stripe reader
You will get 1 of 3 responses from the tool:
- YES - INDIVIDUAL IS A CURRENT EMPLOYEE
- NO - INDIVIDUAL IS NOT A CURRENT EMPLOYEE
- INVALID FORMAT
Note: UCSD Retirement Association members' ID cards will continue to use validation stickers. Service departments should honor these cards (which look similar to staff ID cards) as long as the sticker is current. Address questions to Suzan Cioffi, (858) 534-4724.
Magnetic stripe readers
If your department has a high volume of employee status checks, a magnetic stripe reader may be useful. When attached to your computer, the reader allows you to swipe the card instead of entering the PID manually.
We have tested the following magnetic strip readers:
| Name | Part number | Type | Capability |
|---|---|---|---|
| UNITECH MSR 200 | MSR200-33USB | USB Mag Stripe | Not programmable |
| IDTECH EASYMAG | IDT-WCR3331-33QU | USB Mag Stripe | Programmable |
| IDTECH OMNI | IDT-WCR3237-633U | USB Mag Stripe/Bar Code | Programmable |
Note: These readers are compatible only with Windows operating systems 98, ME, 2000, and XP, as well as any Macintosh operating system with USB capability.