Staff/Faculty Employment Validation

Read about the Employment Validation tool, used by departments that provide services to staff or faculty.

Departments that provide services to staff or faculty need to verify employment status. Previously, departments checked for a current validation sticker on the back of the employee ID card. Now, the Employment Validation tool accomplishes this task. Validation stickers are no longer issued.

Note: Employees whose ID cards still have a Social Security number instead of the employee ID number should:

• Ask your department HR contact for a Campus Card Request Form (PDF) or downloadand print one.
• Ask your department HR contact to provide the following information on the form, if applicable:
  • Employee ID number for the application (required)
  • Departmental authorized signature (required)
  • Affiliates Only: New Chart of Accounts (Project, Task, and Fund numbers) to be charged $25.00. If the department does not pay for the affiliate ID card, the affiliate must pay $25.00 in cash at the Campus Cards Office. There is currently no cost to employees.
• Email the form to the Campus Card Office and set up an appointment to pay for and obtain the ID card.

Check ID

To check an ID card, go to the:

• Employment Validation tool

Note: If your browser has a pop-up blocker, you may need to hold down the Ctrl key as you click the link to access the tool.

You'll find:

• A box where you enter the employee ID number
• A submit button

Check employment status

You can check the employment status in 2 ways by:

• Entering the employee ID number
• Swiping the employee's ID card with a magnetic stripe reader

You will get 1 of 3 responses from the tool:

• YES - INDIVIDUAL IS A CURRENT EMPLOYEE
• NO - INDIVIDUAL IS NOT A CURRENT EMPLOYEE
• INVALID FORMAT

Note: UCSD Retirement Association members' ID cards will continue to use validation stickers. Service departments should honor these cards (which look similar to staff ID cards) as long as the sticker is current. Address questions to Suzan Cioffi, (858) 534-4724.

Magnetic stripe readers

If your department has a high volume of employee status checks, a magnetic stripe reader may be useful. When attached to your computer, the reader allows you to swipe the card instead of entering the PID manually.

We have tested the following magnetic strip readers:

Note: These readers are compatible only with Windows operating systems 98, ME, 2000, and XP, as well as any Macintosh operating system with USB capability.