About Safety Training

Find out about required and recommended safety training, how to access it, record-keeping requirements, and supervisors' responsibilities.

Supervisor responsibilities

The UC San Diego commitment to safety is stated in the Injury and Illness Prevention Program (IIPP). Providing safety training, the responsibility of supervisors, is a major component.

Supervisors must do the following:

• Identify job-specific hazards that employees under their direction may be subjected to in the course of their duties
• Provide appropriate safety training:
  • EH&S required and recommended training based on Work Group
  • Work Unit Specific training to address unique hazards and processes for that work area
• Provide safety training at these times:
  • During a new employee's initial orientation
  • When an employee is given a new job assignment for which training has not previously been received
  • Whenever new substances, processes, procedures, or equipment are introduced to the workplace and represent a new hazard
  • Whenever the supervisor is made aware of a new or previously unrecognized hazard

Read Safety Training Checklist for Supervisors for details.

EH&S required and recommended training

Specific occupational safety training and documentation is required for many jobs by law, UC systemwide, or by UC San Diego. Other training, while not required, is strongly recommended to make sure employees know how to safely perform their work.

Use the Safety Training menu, organized by work categories, to:

• Learn about required and recommended training for the kind of work you perform
• Access training schedules and registration information for regularly scheduled programs
• Find out how to schedule customized training and group sessions tailored to the needs of the requesting group
• Learn about resources for facilitating supervisor-led training

Record-keeping requirements

Departments must maintain safety training records. Environment, Health & Safety (EH&S) does not maintain individual employee training records.

Records of training programs completed via UC Learning Center (formerly Enrollment Central) can be obtained from these sources:

• MyTraining Overview
• UC Learning Center My Training Transcript

Documentation for work unit specific training conducted by the department/supervisor must include at a minimum:

• Full name of the individual trained
• Full name of the individual(s) providing the training for instructor-led training
• Date of the training
• Brief description of the training topics covered or a copy of the presentation

A sample Safety Training Roster is available to use for proper documentation.

If it isn't documented, it didn't happen. County inspectors, Cal/OSHA, and other regulatory agencies may require evidence of employee training during their inspections. Training records should be maintained for a minimum of one year after the worker leaves the University. Departments are subject to and responsible for paying potential fines when training requirements are unmet.

Regulations and policies

• Injury & Illness Prevention Program, California Code of Regulations, Title 8, Section 3203
• PPM 516-26 Safety Training