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Temporary Employment Services New Hire Information

Read important information for Temporary Employment Services (TES) New Hires.

Geisel LibraryWelcome to TES, a division of UC San Diego Human Resources. We are excited you are bringing your talent and skills to the TES team!

Please follow the steps below, in the indicated order, to gain access to UC San Diego resources and to be prepared for your initial assignment:

Step 1: Activate your email account

Activate your e-mail account.

  • Enter username
  • Select "I know my current AD password and would like to change it."
  • Enter the temporary password emailed to you by TES Payroll staff.

password-change-instructions.png

 Once activated, you can check your e-mail through UCSD Web Access.  Enter your full email address, including @ucsd.edu, and the newly created password.

Step 2: Register for systems access

Register for access to campus systems through Single Sign-On (SSO).

Step 3: Register for Two-Step Login

Follow the steps on the link to register your devices to use with Two-Step Login:

https://blink.ucsd.edu/technology/security/services/two-step-login/enroll.html

Registration will require your Active Directory login information.  Visit twostep.ucsd.edu to begin the process.

Step 4: Log into the TES Online Pay System (TOPS)

Temporary Employees are required to submit their working hours and report leave time using our TES Online Pay System.  A virtual time sheet is available via TOPS, the TES Online Pay System (Single Sign-On login required).

  • Log on with your entire email address as the Username and your Single Sign-On password.
  • A tutorial video is available to assist you with navigating through TOPS; entering hours electronically, viewing current/ submitted time sheets and reporting leave time (earned vacation & sick): http://webtutorials.ucsd.edu/TES/employee/ (the tutorial does not work with Firefox).
  • Submit your timesheet by the timekeeping deadline.  Failure to submit your timesheet on time will delay your pay until the following pay period.

**Please note: TES employees DO NOT enter hours in Ecotime (Ecotime is a timekeeping system used only by career and student employees)**

Step 5: UCPath Online Self-Service Portal

Establish your Employee Self-Service Portal in UCPath

The UCPath online self-service portal will provide you with 24/7 access to your HR and Payroll information from your desktop, laptop, tablet or mobile phone.  Employees will be able to view personal job data and payroll information; sign up for direct deposit; update tax withholdings; view/enroll in benefits; see vacation and sick leave balances; and more.

  1. Log into ucpath.universityofcalifornia.edu.
  2. Sign in using Single Sign-On (SSO)
  3. Select University of California, San Diego from the location list
  4. Complete Verification and Security Questions

Complete Personal Information, Health and Welfare (ONLY if applicable), Income and Taxes (enroll in Direct Deposit), BEFORE receiving your first payroll check.

Contact UCPath with problems or questions by submitting a ticket to the IT Service Hub: support.ucsd.edu.

Step 6: Complete mandatory online training

All UC San Diego employees must complete mandatory training.

To access assigned mandatory online training:

  • Go to https://uclearning.ucsd.edu/
  • Log in with your Single Sign-On username and password
  • Click the To Do List / Assigned Training icon
  • Click the green Start button

For assistance with the UC Learning Center, please contact the LMS Support team at lms-support@ucsd.edu.  

Note: If you don't complete the mandatory online training in a timely manner may affect your eligibility to be considered for assignments.

For issues with gaining access to UC San Diego resources, or other questions, contact TES: (858)534-4604.