Campus Waitlist Audit
Campus Waitlist Audit report is used to track students who have gotten into a class from the waitlist after the class has started because we require waitlisted students to attend class to get in.
Coming Soon!!
This report is coming soon. Check out the link below for the release schedule.
The report will be available from the Business Analytics Hub (bah.ucsd.edu) under the Enrollment & Grades tab in card view, or category in list view.
Some sample uses of the Campus Student Information report are:
- Students that joined a course from the waitlist
Report User Guide
For tips and information on how to run reports, please review the Enrollment and Grades Reports, Get Started and Student Operational Reporting Help pages.
Access
Quality Assurance and User Acceptance Testing Phase:
During QA and User Acceptance Testing (UAT), access is provisioned only to the development and testing team. While access can not yet be requested, the required trainings are all available and can be completed prior to the reports going live.
When requesting access to this report, please select the "Enrollment and Grades" reporting category in the report access request.
Please see Requesting Access to Student Reports on the Get Started page for more information.
Before access can be requested, the following UC Learning trainings are required:
- FERPA - Confidentiality of Student Records and Privacy Rights
- Privacy at UC San Diego (or Privacy 101)
- UC San Diego Business Analytics Hub Fundamentals
Once the trainings have been completed, please allow at least 24 business hours for the data to update then submit the Student Reporting Access Request SNOW form (coming soon).
Querylink Field Mapping
QueryLink Field Names not listed in the table below were not migrated. The fields removed were carefully assessed and approved for removal by the data steward, considering factors such as data privacy, relevance, and applicability to general report usage. If any of the removed fields are needed, please submit an enhancement request and describe why the information is needed and how it will be used.
| Field Name | SAH Field | Comments/Calculations |
|---|---|---|
| Term | Term Code | |
| Section ID | Class Section ID | |
| Section Code | Class Section Number | |
| Subject | Course Subject Code | |
| Course | Course Number | |
| Department Code | Course Department Code | |
| Enrollment Quantity | Class Section Enrollment Count | |
| Enrollment Flag | Student Course Enrolled Flag | Calculation: Yes = student is enrolled in the course that term (not necessarily the section to which they were waitlisted). No - student is not enrolled in the course that term. |
| PID | Student PID | |
| Name | Student Full Name | |
| Waitlist Processed | Student Removed from Class Section Waitlist Date Current | |
| Email Address | Campus Email Address |
Release Notes & Communications
| Date | Release Notes & Communications |
|---|---|
| Coming August 2025 |
Initial version of the report will be released in August 2025. |