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Campus Waitlist Audit

Last Updated: June 26, 2025 12:23:03 PM PDT
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Campus Waitlist Audit report is used to track students who have gotten into a class from the waitlist after the class has started because we require waitlisted students to attend class to get in.

Coming Soon!

This report is coming soon. Check out the link below for the release schedule.

Current and Future Report Development

The report will be available from the Business Analytics Hub (bah.ucsd.edu) under the Enrollment & Grades tab in card view, or category in list view.

Some sample uses of the Campus Student Information report are:

  • Students that joined a course from the waitlist

 

Report User Guide

For tips and information on how to run reports, please review the Enrollment and Grades Reports, Get Started and Student Operational Reporting Help pages.

Access

Quality Assurance and User Acceptance Testing Phase:

During QA and User Acceptance Testing (UAT), access is provisioned only to the development and testing team. While access can not yet be requested, the required trainings are all available and can be completed prior to the reports going live.

When requesting access to this report, please select the "Enrollment and Grades" reporting category in the report access request.

Please see Requesting Access to Student Reports on the Get Started page for more information.

Before access can be requested, the following UC Learning trainings are required:

  • FERPA - Confidentiality of Student Records and Privacy Rights
  • Privacy at UC San Diego (or Privacy 101)
  • UC San Diego Business Analytics Hub Fundamentals

Once the trainings have been completed, please allow at least 24 business hours for the data to update then submit the Student Reporting Access Request SNOW form (coming soon).

Querylink Field Mapping

QueryLink Field Names not listed in the table below were not migrated. The fields removed were carefully assessed and approved for removal by the data steward, considering factors such as data privacy, relevance, and applicability to general report usage. If any of the removed fields are needed, please submit an enhancement request and describe why the information is needed and how it will be used.

Table that maps between the original Querylink field names and new report field names.
Field Name SAH Field Comments/Calculations
Term Term Code  
Section ID Class Section ID  
Section Code Class Section Number  
Subject Course Subject Code  
Course Course Number  
Department Code Course Department Code  
Enrollment Quantity Class Section Enrollment Count  
Enrollment Flag Student Course Enrolled Flag Calculation:  Yes = student is enrolled in the course that term (not necessarily the section to which they were waitlisted).
No - student is not enrolled in the course that term.
PID Student PID  
Name Student Full Name  
Waitlist Processed Student Removed from Class Section Waitlist Date Current  
Email Address Campus Email Address  

Release Notes & Communications

Table showing update release dates and release notes.
Date Release Notes & Communications
Coming August 2025

Initial version of the report will be released in August 2025.