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Campus Withdrawal Information

Last Updated: July 29, 2025 3:39:17 PM PDT
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Campus Withdrawal Information report is used to track students that have withdrawn for a term.

The report is available from the Business Analytics Hub (bah.ucsd.edu) under the Enrollment & Grades tab in card view, or category in list view.

In addition to viewing lists of students that have withdrawn by term, the report will also allow the user to see information about the student.
Some sample uses of the Campus Student Information report are:

  • Students who have withdrawn by reason code
  • Data values associated with students that have withdrawn

Report User Guide

For tips and information on how to run reports, please review the Enrollment and Grades Reports, Get Started and Student Operational Reporting Help pages.

Access

When requesting access to this report, please select the "Enrollment and Grades" reporting category in the report access request.

Please see Requesting Access to Student Reports on the Get Started page for more information.

Before access can be requested, the following UC Learning trainings are required:

  • FERPA - Confidentiality of Student Records and Privacy Rights
  • Privacy at UC San Diego (or Privacy 101)
  • UC San Diego Business Analytics Hub Fundamentals

Once the trainings have been completed, please allow up to 24 business hours for the data to update then submit the Student Reporting Access Request SNOW form.

Querylink Field Mapping

QueryLink Field Names not listed in the table below were not migrated. The fields removed were carefully assessed and approved for removal by the data steward, considering factors such as data privacy, relevance, and applicability to general report usage. If any of the removed fields are needed, please submit an enhancement request and describe why the information is needed and how it will be used.

Table maps field names from the original Querylink report to the new report.
Field Name SAH Field Comments
Term Term Code  
PID Student PID  
Name Student Full Name  
Major Program Code  
Primary Major Flag Student Primary Major Flag  
Registration Status Registration Status Code  
Withdrawal Effective Date Withdrawal Effective Date  
Reason Code Term Withdrawal Reason Code  
Refund Percent Student Registration Fees Refunded Percent Calculation: Sum of Student Registration Fees Refunded Percent for each student level (UG + Grad + Med + Pharm)
Data Code Withdrawal Data Code  
Data Value Withdrawal Data Value  
Data Value - Date Withdrawal Processed Date  
Data Value - Term Withdrawal Expected End Term Code  
Data Value - Letter Withdrawal Data Value Position 12 Code  

Release Notes & Communications

Table showing update release dates and release notes.
Date Release Notes & Communications
August 11, 2025

Initial version of the report released.