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All Vetted Reports Are Published in the Business Analytics Hub (BAH)

The Business Analytics Hub (BAH) is UC San Diego's centralized, self-service reporting platform. It provides access to dashboards and reports that consolidate data from multiple systems, including Student Operational Reporting.

BAH is the primary source for official campus reports and supports reporting across a wide range of functional areas.

How to Access Student Reports in BAH

To view student related reports:

1. Go to bah.ucsd.edu.
2. Select Student.
3. Select the tab that matches your functional area or persona (Example: Enrollment and Grades)
4. Select Run Report for the desired report or dashboard (Example: Campus Grades)

Log in with your UCSD Active Directory credentials if prompted.

What About the Student Activity Hub (SAH)

The data behind most Student reports on BAH comes from the Student Activity Hub (SAH). For more details about SAH, please visit the Student Activity Hub page.

Do I need to Request Access?

Yes—all employees who need access to student reports on the Business Analytics Hub (BAH) must submit a request and complete the required training, even if they already have TritonLink access. While your TritonLink role on AccessLink can help streamline the approval process, it does not automatically grant access to BAH student reports.

Access During Testing Phase

Access to reports in Quality Assurance (QA) and User Acceptance Testing (UAT), is limited to designated testers. If you're interested in participating in report testing, please visit the Get Involved section to learn more about eligibility and how to sign up.

Requesting Access To Live Reports

Once a report is live in production:

• Access is granted by BAH Report Category and can be requested via the “Request Access” link on BAH.
• You must complete three required trainings before submitting your request.
  • The system will automatically verify your training completion (may require overnight sync).
• Depending on your role, the form will route for required approvals, which may include:
  • Supervisor approval
  • Data steward approval
• Approval routing may be expedited based on your job function or existing TritonLink access.

Required Trainings for Student Report Access

Employees needing access to student reports are required to complete three trainings prior to submitting their access request form.  These trainings are:

1. FERPA - Confidentiality of Student Records and Privacy Rights
2. Privacy at UCSD (Privacy 101 will also meet this requirement)
3. UC San Diego Business Analytics Hub Fundamentals

Training completion will be verified by the access form and may require and overnight update for the data to sync.

Don't wait! - complete your required training now to ensure a smooth access request process.

Is Training or Support Available?

Yes! We offer a range of resources to help you get the most out of student reporting tools and data.

Learning and Reference Materials

Each category of reporting - aligned with the tabs in BAH - has it's own dedicated reference section in the left-hand menu of this page. Use these links to access training guides and category-specific support.

One-on-One Support Sessions 

Need help with a specific report or have questions about student data?
You can schedule a one-on-one session with a member of the Student Operational Reporting Team for personalized support.

Office Hours (Coming Soon)

We will be offering weekly office hours for live support and Q&A.
Stay tuned - details will be posted here soon.

Additional Support

For other reporting support needs, please visit the Get Help Blink page for links to broader campus resources and help options.

Report Fields

On the prompt page as well as the report page, there is a checkbox prompt called “Report Fields”. This controls the fields (columns) that display on the report when viewed in your browser (HTML) or when downloaded to Excel.

This feature was added to replicate the Querylink option to select only the information you would like included in your report.

Note that the “Excel-data” output option will include ALL fields (columns) not just the selected ones. For this reason, it is recommended to use "Excel".

 About This Report

Each report has an “About This Report” tab that includes information about who ran the report, when the report was generated and a
summary of the prompts/filters used.
If you select a filter and do not select it to be displayed, you can see this selection and know that it is active in the "About this Report" section.

 Search and Select Options

The Search and Select style prompt includes several options that make this a really powerful search tool.

By default it will always do a “Starts with any of these keywords” search, however this can be changed to any of the following options:

• Starts with any of these keywords
• Starts with the first keyword and contains all of the remaining keywords
• Contains any of these keywords
• Contains all of these keywords

For example, if you search for “BI General” using the default “Starts with any of these keywords” many possible matches are found. The “Contains any of these keywords” will find even more options. However if you change the search type to “Starts with the first keyword and contains all of the remaining keywords” or the “Contains all of these keywords” the same search text “BI General” will find only one result.

Scheduling Reports

Reports can be schedule to run on a specific day, time or cadence. 

Step by step instructions are available on the UC San Diego Services & Support Knowledge Base Article: “Cognos: How to Schedule Report Distribution”.

Saving Prompts

You can save your prompt selections for future use. To learn how:

• Refer to the “Create a Linked Copy aka Report View” section of the “Cognos for Consumers” collab page for step-by-step instructions.
• Watch the recorded walkthrough (requires AD login).

Quick reference steps:

1. Locate the report in Cognos either via folder navigation or using the search bar at the top.
2. Open the report action menu using the three dots or right clicking on the report name. Select “Create a report view”.
3. In the “Save as” pop-up, name your saved view, and click on “My Content” to save it in your “My Content” folder.
4. Navigate to the new saved report view and set the properties. (Properties is available in the action menu by right-clicking on the report or left clicking on the 3-dots.)
5. Set the prompts using the “Set values” button on the “Report” tab. When done, click the Finish button on the prompt page.
   You will be required to set all required prompts including specifying a Term Code.
6. Set the “Prompt for values” to either:
   “No” if you want the report to run without modifying the prompts in the future
                    “Yes” if you want to be able to modify the prompts in the future before the report runs. 
   (Tip: “Yes” is recommended as it will allow you to select the term(s) that you would like to include.)
7. Click “Save”.

You can modify the saved prompts in the future by using the “Edit values” button on the view properties.