Student Activity Hub
Learn about the Student Activity Hub (SAH), a next generation analytical platform that helps drive data driven decision making in support of student success.
About the Student Activity Hub
The Student Activity Hub (SAH) combines information about all graduate and undergraduate students into a single repository. SAH now contains 17 years' worth of data, with the primary data source being the Student Information System.
SAH empowers analysts across the university to generate operational reports to support things like enrollment counts, retention rates, and census measures in addition to some rich analysis supporting term progression, major switching, and learning analytics with the introduction of Canvas data into the system. There are other enclaves outside of SAH core data that include Admissions data and other more sensitive data sets. Access to those data sets is restricted.
Access
Analysts can request access to the Student Activity Hub core data by submitting the SAH Report Developer Access Request form, linked below. There are other enclaves outside of SAH core data that include Admissions data and other more sensitive data sets. Access to those data sets is restricted.
The request workflow for SAH core data is as follows:
- The Requestor fills out the form with the following prerequisites:
- Reasons for the request
- FERPA training completed
- Completion or at least register for the Privacy 101 Workshop training
- Once submitted, the request is routed to the Requestor's manager per the UC Path "Reports to" field.
- Once the Manager approves, the request is then reviewed by the Data Steward which is the University Registrar for Student Data.
- Once approved by the Registrar, the analyst will be scheduled for Onboarding training conducted by the BIA team.
- After completing the training, the analysts can access the data through supported analytical tools, such as Cognos and Tableau.
Link for Vice Chancellor - Student Affairs and Campus Life (VC-SACL) staff looking for student data.
Fill out the SAH Report Developer Access Request form.
Training and Support
Data Training and Support
The Student Analytics Community of Practice provides student data training and access to additional support documents. Monthly meetings connect you with other UC San Diego developers who demonstrate real-life solutions using SAH data.
After you gain access to SAH, you will receive instructions about how to get started, in addition to information about our Communities of Practice. Being part of the community will ensure you get the most out of the system.
Analytics Tools Training and Support
Activity Hubs data is available through Cognos and Tableau analysis and reporting tools.
Available Data
- Current and census student demographic information is available in all views.
- Use the search box within Cognos or Tableau to enter the view name.
View a more detailed list of data in the SAH Quick Start Guide.
|
Data set |
Contents |
View/Package/Data Source |
Cognos |
Tableau |
|---|---|---|---|---|
| Enrollment | Courses, Class Sections, Grades, Units |
SAH-Enrollment-View |
available |
available |
| Enrollment Census | Same as Enrollment but changes per term stop on Census Date | SAH-EnrollmentCensus-View | available | available |
| Major Minor | Primary Major, Secondary Major, Primary Minor, Secondary Minor | SAH-MajorMinor-View | available | available |
| Major Minor Detail | Changes to majors or minors | SAH-MajorMinorDetail-View | available | available |
| Retention | Progressed # Years, Retained # Years, Graduated within # Years | SAH-Retention-View | available |
available |
| Retention Census | Same as Retention except changes per term stop on Census Date | SAH-RetentionCensus-View | available | available |
| Retention Detail | Progressed, Retained, Graduated | SAH-RetentionDetail-View | available |
available |
| Retention Detail Census | Same as Retention Detail except changes per term stop on Census Date | SAH-RetentionDetailCensus-View | available |
available |
| Majors Minors Census | Same as Majors Minors except changes per term stop on Census Date |
SAH-MajorMinorCensus-View |
available | available |
| LMS | Assignments, Finals, Grades | SAH-LMS | available | available |
Helpful Links
- Student Analytics Community of Practice
- Which BI Tool is Right For Me?
- Information Governance Catalog (IGC) Definitions (AD login required)
- Report a SAH issue to busintel@ucsd.edu