Purchasing Categories

Last Updated: May 25, 2023 8:52:02 AM PDT

Find purchasing categories available in Oracle Procurement.

Looking for some quick guidance? Consider using one of our most common purchasing categories for your purchase:

Furniture over 5k (Inventorial)
Furniture under 5k
Lab Equipment over 5k (Inventorial)
Lab Equipment under 5k
Lab Equipment Maintenance/Repair Services
Lab Supplies
Lab Chemicals/Reagents
Office Supplies
Services - Advertising/Public Relations/Promotions
Services - Consulting
Software - SaaS/Cloud
Software - Download

If you are looking for a list of Expenditure Types instead, you may review the full list and our KBA on how to populate them.

Tax is driven off the Purchasing Category
- Purchasing category is mapped for catalog and punchout items based on the UNSPSC provided by the supplier, and cannot be changed
- Purchasing category is selected by the PO requisitioner on request forms
Qualified tax reduction and exemptions can be indicated through the checkboxes in the distribution section of the requisition/checkout page
If an item is taxable based on the purchasing category, but the supplier’s invoice does not charge sales tax, then use tax will be applied.

Review the table below for a list of available purchasing categories including chart string account values associated with them, their taxability, and examples of when you might use each one.

Purchasing Category	Taxable	Chart String Account Value	Chart String Account Description	Examples
Cell Phone services	N	534200	Communication Services	Reserved for ITS
Cloud Computing Services	N	530102	Management Services	Amazon Web Services, Microsoft Azure
Data Circuits/Internet	N	534200	Communication Services	Reserved for ITS
Desktop/Laptop/Workstations under 5K	Y	525902	Capital Exp - Computing Equip	Desktop, Laptop, Tablets, iPads
Desktop/Laptop/Workstations over 5K (Inventorial)	Y	525902	Capital Exp - Computing Equip	Desktop, Laptop, Tablets, iPads
IT Peripherals/Accessories under 5K	Y	534100	Computer Supplies and Equipment less than 5k	Monitors, Keyboard, Mice, Web Cams
IT Peripherals/Accessories over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Hard Drives, Memory
IT Programming Services	N	530102	Management Services	Contract Computer Programmer - Temp Labor
IT Technical Services	N	530102	Management Services	Contract IT Project Resource: BSA, Project Manager
IT/Telecom Hardware Maintenance or Support	N	534000	Software Maint & Support	Extended IT Hardware Warranty
Local/Long Distance Telephone	Y	523201	Other Materials and Supplies	Reserved for ITS
Network Hardware under 5K	Y	534100	Computer Supplies and Equipment less than 5k	Network Switches, Routers, Wireless Access Points
Network Hardware over 5K (Inventorial)	Y	525902	Capital Exp - Computing Equip	Network Switches, Routers, Wireless Access Points
Other IT Hardware under 5K	Y	534100	Computer Supplies and Equipment less than 5k	Hardware not falling under peripherals, network hardware, or desktops/laptops/workstations
Other IT Hardware over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Hardware not falling under peripherals, network hardware, or desktops/laptops/workstations
Other Voice/Data	N	534200	Communication Services	Reserved for ITS
Servers under 5K	Y	534100	Computer Supplies and Equipment less than 5k	Computer Servers
Servers over 5K (Inventorial)	Y	525902	Capital Exp - Computing Equip	Computer Servers
Software - Download	N	526100	Capital Exp - Software Less Than or Equal To $5M	On Premises Software (No Media)
Software - SaaS/Cloud	N	526100	Capital Exp - Software Less Than or Equal To $5M	Hosted Software, SaaS
Storage Hardware under 5K	Y	534100	Computer Supplies and Equipment less than 5k	Storage Array, NAS Server, JBOD's
Storage Hardware over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Storage Array, NAS Server, JBOD's
Telecom Audio Visual Equipment under 5K	Y	522203	Audio Visual Supplies	Displays, Cameras, Video Equipment, Projectors
Telecom Audio Visual Equip over 5K (Inventorial)	Y	522203	Audio Visual Supplies	Displays, Cameras, Video Equipment, Projectors
Telecom Contractor Provided Materials	Y	523201	Other Materials and Supplies	Cabling Materials
Telecom Voice Equipment under 5K	Y	522203	Audio Visual Supplies	Telephone Desk Sets
Telecom Voice Equipment over 5K (Inventorial)	Y	522203	Audio Visual Supplies	LIMS, Voice Switch Hardware
Carpet and Flooring Services	N	532300	Repairs, Alterations, Maintenance	Carpet and floor cleaning
Carpet and Flooring Supplies	Y	522300	Repair Materials & Parts	Wax Products for floor, carpet for remodeling classroom
Construction Labor	N	532300	Repairs, Alterations, Maintenance	plumbing, electrical, demolition
Construction Materials	Y	522300	Repair Materials & Parts	electrical, building insulation, rails, panels, wood slide door
Elevator Maintenance Services	N	532300	Repairs, Alterations, Maintenance	Elevator Repair and Inspection Services
Facility Chemicals and Lubricants	Y	532306	Fuel and Lube	Grease, Oil, Lubricants
Facility Electrical Equipment	Y	522301	Equipment <$5K	Pliers, Screwdrivers, Nut drivers, Measuring Devices
Facility Electrical Services	N	530101	Professional Services	AC power plugs and sockets, circuit breakers, electronic connectors
Facility Electrical Supplies	Y	522300	Repair Materials & Parts	Circuits, Resistors, Fuses, Batteries, Relays
Facility Equipment under 5K	Y	522301	Equipment <$5K	Motors, Pumps, Landscape Equipment
Facility Equipment over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Motors, Pumps, Landscape Equipment
Facility Equipment Lease/Rental	Y	532200	Equipment Rental	Forklifts, Scissor Lifts, Cranes
Facility Equipment Maintenance/Repair Service	N	532300	Repairs, Alterations, Maintenance	Tools/Equipment Repair Services
Facility Repair Parts and Materials	Y	522300	Repair Materials & Parts	Other repair parts and materials not covered under Plumbing, Electrical, HVAC, Alarm/Fire, Painting
Facility Signage	Y	539000	Printing and Reproduction Services	Directional, bulding signs, door plaques
Facility Testing/Diagnostic Services	N	532300	Repairs, Alterations, Maintenance	Relay Testing, Structural Testing and Inspections
Facility Tools under 5K	Y	523100	Other Minor Equipment <$5K	Handtools, Flashlights, Toolsets, Powertools
Facility Tools over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Handtools, Flashlights, Toolsets, Powertools
Fire Alarm/Fire Equipment Supplies	Y	52220	Office Supplies	Fire alarm or equipment repair supplies
Fire Alarm Equipment/Fire Equipment under 5K	Y	522301	Equipment <$5K	Fire alarm or extinguishers
Fire Alarm Equip/Fire Equip over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Fire alarm or extinguishers
Fire Alarm/Equipment Maintenance Services	N	530109	Safety Fire & Environmental Service	Fire alarm repair services
Firearms/Ammunition under 5K	Y	522308	Safety, Fire & Environmental Supply	Guns and ammunition
Firearms/Ammunition over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Guns and ammunition
Hazardous Waste Disposal	N	532303	Custodial Services	Medical waste syringes, repair shops equipment and oil
HVAC/Refrigeration Equipment under 5K	Y	522301	Equipment <$5K	Lab refrigerators, AC units, cooling units
HVAC/Refrigeration Equipment over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Lab refrigerators, AC units, cooling units
HVAC/Refrigeration Supplies under 5K	Y	522900	Maintenance and Cleaning Supplies	Repair supplies for lab refrigerators
HVAC/Refrigeration Supplies over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Repair supplies for lab refrigerators/HVAC
HVAC Equipment Maintenance Services	N	532300	Repairs, Alterations, Maintenance	Repair services for lab refrigerators/HVAC
Janitorial Equipment under 5K	Y	522900	Maintenance and Cleaning Supplies	Carpet cleaning machines, vacuums, floor scrubbers
Janitorial Equipment over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Carpet cleaning machines, vacuums, floor scrubbers
Janitorial Services	N	532303	Custodial Services	litter pick up, locking buildings
Janitorial Supplies	Y	522900	Maintenance and Cleaning Supplies	Cleaning supplies, carpeting, flooring, bathroom supplies
Kitchen Equipment under 5K	Y	522001	Food and Beverage Supplies	refrigerators, microwaves, coffee machines
Kitchen Equipment over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	refrigerators, microwaves, coffee machines
Kitchen Equipment Maintenance	N	532300	Repairs, Alterations, Maintenance	Repair services for refrigerators, microwaves, coffee machines
Kitchen Supplies under 5K	Y	522001	Food and Beverage Supplies	repair supplies for refrigerators, microwaves, coffee machines
Kitchen Supplies over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	repair supplies for refrigerators, microwaves, coffee machines
Landscape Maintenance Services	N	530101	Professional Services	Tree trimming, watering plans
Laundry/Uniform/Linen Services	N	530105	Laundry Services	Laundry of linen, UC own uniforms, Rental & Laundry of Uniforms, bedding, medical gowns
Laundry/Uniform/Linen Supplies	Y	522800	Employee Wearing Apparel	Logo mats, linen, uniforms, medical gowns
Locks and Security Equipment under 5K	Y	522201	Office Supplies	key, security locks
Locks and Security Equip over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Security locking systems
Locks and Security System Maintenance Services	N	530108	Purchased Security Services	Repair services for locking systems
Material Handling Equipment under 5K	Y	522301	Equipment <$5K	Pallet jacks, dollies, conveyor belts
Material Handling Equipment over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Pallet jacks, dollies, conveyor belts
Non-Hazardous Waste Disposal	N	532303	Custodial Services	porta-potties
Other Building Repair/Maintenance	N	532300	Repairs, Alterations, Maintenance	Not electrical, HVAC, or plumbing
Painting and Decorating Supplies	Y	522300	Repair Materials & Parts	Paint, Primer, Brushes, Paint Tape
Personal Protective Equipment Supplies	Y	522308	Safety, Fire & Environmental Supply	Gloves, Goggles, Masks, Gowns
Pest Control Services	N	532300	Repairs, Alterations, Maintenance	Pest extermination, fumigation
Plumbing Services	N	532300	Repairs, Alterations, Maintenance	Pipe repair, plumbing installation
Plumbing Supplies	Y	522900	Maintenance and Cleaning Supplies	Supplies for pipe repair or plumbing installation
Pool/Spa Maintenance	N	530101	Professional Services	Cleaning services, chlorine
Pool/Spa Supplies	Y	522900	Maintenance and Cleaning Supplies	Vacuum cleaning systems
Sports/Fitness/Recreation Equipment under 5K	Y	523201	Other Materials and Supplies	Exercise equipment, sports field equipment
Sports/Fitness/Rec Equip over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Exercise equipment, sports field equipment
Utilities - Cable TV	N	550400	Utilities-Other	Cable TV installation or repair
Utilities - Electricity	N	550200	Utilities-Electricity	Electrical building services
Utilities - Water/Sewage	N	550300	Utilities-Water & Sewer	Water and sewer building services
Automotive Fuel	Y	532306	Fuel and Lube	Gasoline
Chartered Bus/Rail	N	536007	Transportation Services	Bus transportation and rentals
Parking/Transportation Supplies	Y	539100	Supplies	Plackards, traffic cones
Parking/Valet Services	N	536007	Transportation Services	Valets for special events
Public Transit	N	536007	Transportation Services	San Diego School services, Preuss School
Rideshare/Limo/Taxi Services	N	536007	Transportation Services	Limo, taxi, or rideshare transportation/driver services
Vehicle Lease	Y	532200	Equipment Rental	Leased vehicles not managed through UC San Diego Fleet Services
Vehicle Maintenance And Repair Services	N	532304	Motor Vehicle Srvcs and Maint	Oil checks, maintenance, or repair on vehicles
Vehicle Purchase under 5K	Y	525903	Capital Exp - Vehicles(Automotive)-Dmv Registered	Vehicles purchased (not leased)
Vehicle Purchase over 5K (Inventorial)	Y	525903	Capital Exp - Vehicles(Automotive)-Dmv Registered	Vehicles purchased (not leased)
Vehicle Rental	Y	532200	Equipment Rental	Vehicles rented (not leased) with no driver services
Vehicle Repair Parts/Materials	Y	522300	Repair Materials & Parts	Repair supplies for oil checks, maintenance, or vehicle repair
Clinical Trials Services	N	530106	Lab - Test & Diagnostic Services	Clinical Conductor Site Software applications, assay diagnostic to determine clinical trial endpoint, storage of clinical trial records, clinical trial consent form translation
Clinical Trials Supplies	Y	520500	Medical Care Materials and Supplies	Test tubes, labelers, diagnostic equipment, study-related drugs
Controlled Substances/Narcotics	Y	520351	Controlled Drugs/Narcotics	Acetic anhydride, Benzyl chloride, Acetone, Hydrochloric acid
DNA/RNA/Oligo Sequencing Services	N	522401	Lab Supplies	ELISA assay, RNA Oligo Purification, IDT Oligo, M-MuLV Reverse Transcriptase
DNA/RNA/Oligos/Antibodies	Y	522401	Lab Supplies	Immunoprecipitation Kit, GSK3 antibody, ARAF
Drugs/Pharmaceutical Products	N	520350	Pharmaceuticals	Neosporin, Benadryl, Rimantadine, Proleukin
Lab Animals	Y	522402	Laboratory/Research Animals	Mice, rats, swine
Lab Animals Services	N	530101	Professional Services	Domestic animal transfer, serum samples diagnostic, fetal genetic enginering
Lab Animals Supplies	Y	522401	Lab Supplies	Feeders, pellets, brittle, ear tags
Lab Chemicals/Reagents	Y	522400	Chemicals	Ethyl alcohol, hydorgen peroxide, sodium chloride
Lab Equipment under 5K	Y	522301	Equipment <$5K	Thermal cyclers, hotplates, balances, multichannel pipettes
Lab Equipment over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Centrifuges, ULT freezers, microscope systems
Lab Equipment Capital Lease	Y	532200	Equipment Rental	Capital equipment leases
Lab Equipment Maintenance/Repair Parts	Y	522300	Repair Materials & Parts	A replacement part that must be purchased for an equipment repair
Lab Equipment Maintenance/Repair Services	N	532300	Repairs, Alterations, Maintenance	Service agreements, equipment repair (labor)
Lab Equipment Rental/Operating Lease	Y	532200	Equipment Rental	Lab equipment rentals, scope rental
Lab Gases	Y	522401	Lab Supplies	Dry ice, liquid nitrogen, Helium
Lab Supplies	Y	522401	Lab Supplies	Test tubes, pipette tips, gloves, masks, consumables
Lab Testing Kits/Assays	Y	522401	Lab Supplies	Testing kits, assays, library prep kits, sequencing kits
Lab Testing/Diagnostic Services	N	530106	Lab - Test & Diagnostic Services	Sample analysis services, data analysis services, lab tests, studies performed by supplier
Medical/Surgical Supplies	Y	523200	Other Non-Medical Supplies	Scalpels, gowns, syringes, lumbar kits, HIV test kit
Chartered Vessel	N	536007	Transportation Services	Hired or freighted ships
Marine/Ship Equipment under 5K	Y	522403	Marine Supplies	Radar equipment, GPS receivers
Marine/Ship Equipment over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Radar equipment, GPS receivers
Marine/Ship Fuel	Y	532306	Fuel and Lube	Fuel for ships or marine vessels
Marine/Ship Repair	N	530107	Marine Services	Repair services for ships or marine vessels
Marine/Ship Services	N	530107	Marine Services	Services other than repair performed on ships or marine vessels
Marine/Ship Supplies	Y	522403	Marine Supplies	Ship safety supplies, life jackets, life boats
Food/Beverage	N	522002	Food	Coffee
Handling	Y	539100	Transportation and Shipping Srvcs	Package handling, packing, or tracking services
Shipping	N	539100	Transportation and Shipping Srvcs	Package shipping services
Books	Y	522500	Printed Items and Other Classroom Aids	Publications
Document Storage/Shredding	N	532303	Custodial Services	Shredding: One time purge, recurring weekly, monthly, etc. shredding charges. Data storage for clinical trial research documents, HR information, Financial reports
Furniture under 5K	Y	522303	Furniture <$5K	chairs, workstations accessories, modular furniture
Furniture over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Wood Conference tables, modular furniture
Mail/Postage/Messenger	N	522200	Mail/Postage/Messenger Services	Messenger/mail/postage services for promotional materials
Office Equipment under 5K	Y	522301	Equipment <$5K	Fax Machines, HP printers, Shredding machines, safes
Office Equipment over 5K (Inventorial)	Y	163003	Capital Exp - Inventorial Equipment	Scan, Printer, Fax Multi Function Machine
Office Supplies	Y	522201	Office Supplies	Paper trucks or Printed Envelopes over $5k
Packaging Materials	Y	522201	Office Supplies	Bubble Wrap, Packing Boxes, Tapes made be consider MRO not Office Supplis
Printer/Copier Maintenance	Y	163003	Capital Exp - Inventorial Equipment	Maintenance or repair on printers and copiers
Printer/Copier Rental	Y	522201	Office Supplies
Printed/Copied Materials	Y	539000	Printing and Reproduction Services	Printing or copying services not related to printer or copier rental
Promotional Items/Merchandise	N	530101	Professional Services	Logos, t-shirts, department swag
Event Equipment Rental	Y	530104	Event Services	Tables, chairs, tablecloths
Event Site Rental	Y	530104	Event Services	porta-potty rentals for an event, film equipment, screens
Events Management	Y	530104	Event Services	Coordination services, hosting services
Events Services (Nontaxable)	N	530104	Event Services	Nontaxable setup services or delivery of rented equipment
Events Services (Taxable)	Y	530104	Event Services	Taxable setup services or delivery of rented equipment
Installation - AV	Y	530103	Audio Visual Services	Installation of Purchased AV Hardware
Installation - Equipment	Y	530110	Installation of Equipment	Mechanical or electrical/electronic devices
Installation - Furniture	Y	530101	Professional Services	Glass walls for a conference room
Installation - Telecom	Y	534200	Communication Services	Installation of telephone desk sets
Market Research	N	530101	Professional Services	Surveying, Polling
Patient Treatment/Care	N	530101	Professional Services	Clinical Trial Analysis, kits, patient billing
Recharge - UCSD Fleet Services Vehicle Rentals	N	532200	Equipment Rental	Vehicles rented through Fleet Services
Recharge - UCSD STORE Water Cooler Rental	N	532200	Equipment Rental	Water cooler rentals, recurring water delivery through STORE
Recharge - UCSD Transportation Parking Permits	N	536007	Transportation Services	Parking permits for visitors
Security Services	N	530108	Purchased Security Services	Security for architecture projects, Security Personal example Dalai Lama, Governor
Services - Advertising/Public Relations/Promotions	N	530101	Professional Services	Marketing Agencies to promote sponsors to public
Services - Audit	N	530101	Professional Services	Taxation, management consulting, finance
Services - Clinical	N	530101	Professional Services	Integration of science theory and clinical knowledge for federal funding clinical projects
Services - Consulting	N	530101	Professional Services	Professional services in which method and deliverables are undefined
Services - Engineering/Design	N	530101	Professional Services	Building design, project or equipment design
Services - Field Research	N	530101	Professional Services	Conducting off site research
Services - Instructional/Training/Development	N	530101	Professional Services	Department retreats and trainings, extension instructors
Services - Legal	N	530700	Legal Services	Legal services
Services - Marketing	N	530101	Professional Services	Clinical assistance to identify purpose, development or product improment
Services - Media/Digital	N	530101	Professional Services	Digital photography services, design
Services - Medical	N	530101	Professional Services	Medical analysis services, ambulances, body transportation
Services - Medical Coding/Billing	N	530101	Professional Services	assistance to submit and recive payment for testing treatment and procedures for different agencies..
Services - Moving/Relocation	N	530101	Professional Services	Commercial Relocation- Moving from one building to another; Household Relocation for new employee to join UCSD
Services - Real Estate	N	530101	Professional Services	Real estate services
Services - Recruiting	N	530800	Recruiting Services	Recruitment of patients or experiment participants
Services - Temporary Employment	N	530100	Purchased Services-Temp Help	Recruitment of or payment to temporary employees
Services - Transcription	N	530101	Professional Services	Medical converting a health professional, transcripts and genetic material for publishing
Services - Translation/Interpreter	N	530101	Professional Services	multilingual communication both oral and written for publishing
Trade Shows/Exhibits	N	530101	Professional Services	Trade shows, participation in exhibits