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Finding & Adding Oracle Procurement Suppliers

Last Updated: August 27, 2024 12:53:48 PM PDT
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Learn more about finding and adding suppliers in Oracle Procurement.

Find Suppliers in Oracle Procurement

Check out the new improvements made to the report in our brand new Webinar!

Supplier Inquiry Reporting Webinar - August 8th, 2023

You can now use the Supplier Inquiry Report in the Business Analytics Hub to determine:

  • What system the Payee is currently in (OFC, Concur, or the Payment Request Form)
  • What Payees need to re-register in PaymentWorks
  • What is the employment status of a Payee
  • What are all the business classifications for a Payee
  • What kind of payment option is set up for the Payee
  • Whether or not suppliers are registered to submit their invoices via Transcepta

Instructions on how to access and run this report can be found in the KBA How to Use the Supplier Inquiry Report.

Adding New Suppliers to Oracle Procurement

Review the following criteria to identify when a Supplier should be added to Oracle Procurement
  • The department has confirmed an Agreement Supplier isn't available for requested service
  • Payee is part of a small business sub-contract plan
  • When requesting restricted good/ services that require a purchase order
  1. If your Supplier meets one of the criteria listed above, issue an online registration form to them via PaymentWorks.
  2. You will receive an automatic email when your Supplier returns the form.

Instructions on how to access PaymentWorks and invite new vendors can be found in the How to use PaymentWorks KBA's.

Supplier registration form

Oracle Procurement has a highly secure and vetted Supplier Addition process. UC San Diego uses this method to protect both the University and the Supplier from risk, mitigate errors in the order, and ensure faster payment processing by having the most current information on file.

The supplier form:

  • is online, secure and encrypts sensitive and private information
  • includes the equivalent of W9 information, but asks for more than just the W9
  • confirms Remit-To and Payment information, offering the option for paper-free payments
  • protects the University and the Supplier by requesting the most up-to-date, accurate information
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.