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Checklist for New Employees

Use the checklist for UC San Diego employees to provide guidance on the first work day, during the first weeks, and for the long-term.

If you are a new or returning UC employee, you can use these resources to set up benefits and services, use facilities, and ease the process of settling in.

Before you use this checklist, complete your hire paperwork, ask your supervisor about conditions of your employment, and review your responsibilities as a UC employee. If applicable, please review the code of conduct for academic personnel (PDF).

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Your first day

Employee ID number and campus ID/ staff ID card

You need your employee ID number to get a staff ID card (called a Campus Card), and to buy a parking permit. Ask your department HR contact to provide your employee ID number after you have signed hire paperwork.

Parking permits, prices, rules, services, lots, and commuting/ rideshare options

To buy a parking permit, you need your employee ID number or a letter from your department verifying your employment. If your ID number is not ready, you may buy a daily permit at the information booths or parking office (map).

Campus maps and tours

Explore campus and find key locations at UCSD.

  • Look at maps.
  • Become an expert, take a tour.

Your paycheck

Complete all your new hire paperwork before you start working and refer to the payroll calendar for paydates and holidays. Ask your department HR contact for information about direct deposit, also called Surepay.

  • Plan for delay in getting your first check. Ask your department HR contact when you should expect it. If you convert from bi-weekly to monthly pay, plan your budget accordingly.
  • Review the payroll calendar to note paydates and holidays.
  • Check the list of paid holidays and learn about vacation accrual.

Communications and computers

Your office may already be equipped and set up for you. If you need to do it yourself, here is information on how to set up your communications and computer resources.

Your first few weeks

Review your directory information.

Check your directory information and make corrections if needed using MyDirectory.

Orientations

Acquaint yourself with UCSD culture, and find out about benefits, injury prevention, and new employee orientations.

  • Learn and apply UCSD Principles of Community and performance standards.
  • Participate in a Benefits Orientation. You must enroll for benefits within your Period of Initial Eligibility (PIE), which is within 31 days of your hire date.
  • Attend the Injury and Illness Prevention (IIPP) Orientation within 30 days of your hire date.
    • Attend one of the IIPP courses below, depending on the type of work you perform:
      • Research employees: Visit the UC Learning Center to enroll in Laboratory Safety Principles/ IIPP
      • Non-research employees: Visit the UC Learning Center to enroll in Injury & Illness Prevention Program
    • Give your certificate of completion to your department administrator
  • Attend a New Employee Orientation to learn more about campus resources, programs, and service that will assist in your professional and personal development.

Health and welfare benefits

Review benefit plan providers and enroll for benefits during your PIE, which is within 31 days of your hire date.

Safety

Learn about emergency contacts, safety training programs, ergonomics, risk management, and workers' compensation information.

Campus business resources you may need to do your job

Use these resources as appropriate in doing your job. Some resources have restricted access and require specific training.

Your first few months and beyond

Training and development

Ask your supervisor about recommended training for your position or department and use these resources.

Life events

Find resources for a variety of life events.

Campus associations, services, and facilities

Find out about staff associations, diversity resources, and services and facilities on campus.

Retirement

Review UCSD retirement and supplemental savings plans and start planning for your future.

Policy resources

Find resources on policies, workplace conduct, and items related to UCSD culture.

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Note: this page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/newhireresources