Checklist for New Employees

Employee ID number and campus ID/ staff ID card

You need your employee ID number to get a staff ID card (called a Campus Card), and to buy a parking permit. Ask your department HR contact to provide your employee ID number after you have signed hire paperwork.

• When you get your employee ID number, you can get a Campus Card.

Parking permits, prices, rules, services, lots, and commuting/ rideshare options

To buy a parking permit, you need your employee ID number or a letter from your department verifying your employment. If your ID number is not ready, you may buy a daily permit at the information booths or parking office. Need a map?

• Learn about parking prices, rules, and services.
• View a campus map with color-coded parking areas.
• Explore your commuting options (carpooling, mass transit, UCSD shuttle system) and find your way to UCSD.

Campus maps and tours

Explore campus and find key locations at UCSD.

• Look at maps and directions.
• Become an expert, take a tour.

Your paycheck

Complete all your new hire paperwork before you start working and refer to the payroll calendar for paydates and holidays. Ask your department HR contact for information about direct deposit, also called Surepay.

• Plan for delay in getting your first check. Ask your department HR contact when you should expect it. If you convert from bi-weekly to monthly pay, plan your budget accordingly.
• Review the payroll calendar to note paydates and holidays.
• Check the list of paid holidays and learn about vacation accrual.

Communications and computers

Your office may already be equipped and set up for you. If you need to do it yourself, here is information on how to set up your communications and computer resources.

• How to set up e-mail on campus:
  • E-mail
  • Mail lists
• How to get your workstation together:
  • Computer setup
  • Hardware and software
  • Networks
  • Security and passwords
  • Technical help through ACT or ACMS
• How to set up phones, pagers, radios, and voice mail:
  • Telecommunications resources
• How to get Single Sign-On access for UCSD business systems:
  • Self-register

Review your directory information.

Check your directory information and make corrections if needed using MyDirectory.

Orientations

Acquaint yourself with UCSD culture, and find out about benefits, injury prevention, and new employee orientations.

• Learn and apply UCSD Principles of Community and performance standards.
• Participate in a Benefits Orientation. You must enroll for benefits within your Period of Initial Eligibility (PIE), which is within 31 days of your hire date.
• Attend the Injury and Illness Prevention (IIPP) Orientation within 30 days of your hire date.
  • Attend one of the IIPP courses below, depending on the type of work you perform:
    • Research employees: Laboratory Safety Principles/ IIPP
    • Non-research employees: Injury & Illness Prevention Program
  • Give your certificate of completion to your department administrator
• Register for a New Employee Orientation session to learn more about campus resources, programs, and service that will assist in your professional and personal development.

Health and welfare benefits

Review benefit plan providers and enroll for benefits during your PIE, which is within 31 days of your hire date.

• Enroll for health benefits. If you are a returning UC employee, use the UPAY 850 form (PDF) to enroll or make changes to health benefits during your PIE.
• Review health plan provider names and group numbers.

Safety

Learn about emergency contacts, safety training programs, ergonomics, risk management, and workers' compensation information.

• Know emergency contacts for campus and healthcare sites.
• Check out the Safety Training menu.
• Register for emergency notifications.
• Take preventative measures to avoid injury — set up an ergonomic workstation.
• Report an on-the-job injury or illness.
• Find out about workers' compensation and view the workers' compensation online booklet.

Campus business resources you may need to do your job

Use these resources as appropriate in doing your job. Some resources have restricted access and require specific training.

• Check out campus business resources you may need for your work:
  • Bookstore
  • Business cards
  • Copy card for your department (PDF) or library copiers.
  • Faculty/ Staff Directory, in the white bar on top of every Blink page, and directory update
  • Faculty Club
  • Notary Public on campus
  • Post Office on campus
  • Publications
  • STORE
  • Travel Office
• Online tools for UCSD business processes:
  • Look at business systems by function and refer to summarized information about the Link family of online systems.

Training and development

Ask your supervisor about recommended training for your position or department and use these resources.

• Browse an overview and explore your opportunities for training and development.
• Look at the UCSD employee development policy and find out about educational benefits and reduced fee enrollment.
• Explore career planning, the mentor program, and internships offered through Career Connection.
• Enroll in classes or obtain videos and CD-ROMs from Staff Education and Development.
• Take advantage of self-paced, self-directed Web-based training.

Life events

Find resources for a variety of life events.

• Explore an overview of sickness and accident resources, and learn about leaves of absence, disabilities and rehabilitation resources, the Faculty and Staff Assistance Program (FSAP), and substance abuse resources.
• Find out about events that prompt a change in benefits, including adding or de-enrolling a family member and designating beneficiaries, at At Your Service.
• Find out how to change your personal or tax information online.
• Find out about survivor benefits for the family of UC employees or retirees.

Campus associations, services, and facilities

Find out about staff associations, diversity resources, and services and facilities on campus.

• Find out about staff associations and diversity resources.
• Explore personal and recreational resources:
  • Banking: Credit union (USE)
  • Birch Aquarium
  • Calendar of events
  • Child care
  • Eldercare
  • Food/ Dining on campus: Places to Eat at UCSD.
  • Performing Arts: La Jolla Playhouse, music, and theatre and dance
  • Sports facilities
  • Recreation programs
  • Staff discounts for local attractions
  • Stuart art collection
  • university libraries

Retirement

Review UCSD retirement and supplemental savings plans, find out about financial workshops, and start planning for your future.

• Explore retirement and supplemental savings plans:
  • University of California Retirement Plan (UCRP)
  • Tax-Deferred 403(b) Plan
  • Tax-Deferred 457(b) Plan
  • Defined Contribution Plan (DCP)
• Check out the financial workshops to learn more about retirement, UCSD insurance plans, investing, financial planning, and supplemental savings plans.

Policy resources

Find resources on policies, workplace conduct, and items related to UCSD culture.

• Educate yourself about personnel policies:
  • Classification criteria and series concepts
  • Collective bargaining agreements
  • Compensation
  • Performance appraisal
  • Title and pay plan
  • Vacation
• Read UCSD's workplace conduct policies:
  • Conflict management
  • Diversity
  • Equal employment opportunity and affirmative action
  • Principles of community
  • Sexual harassment prevention
  • Smoke-free workplace
  • Workplace conduct
• Find other policies by using the navigational tools in Blink:
  • Look up a policy by using the search Policy and Procedure Manual option in the Blink search results page.