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Educational Benefits

Learn about educational benefits and resources for eligible UCSD employees.

UCSD employees receive a variety of educational benefits, depending on eligibility. Benefits include reduced-fee enrollment or discounts on courses. In some cases, employees may also be able to arrange time off or an alternative work schedule to attend classes. Read below for details, or go to the Educational Benefits system to complete your request.

Types

Types of educational benefits include:

  • UCSD Extended Studies and Public Programs (Extension)
    Career employees and their spouses or domestic partners receive a 10% discount (up to $50 per quarter) on most UCSD Extension courses with fees of $75 or more. You do not have to complete your probationary period to receive this discount. For information, contact the Extension Cashier's Office, (858) 534-3400. Also see About UC San Diego Extension.
  • UCSD General Catalog courses for fall, winter, and spring
    Career employees who have completed their probationary period and work 50% or more are eligible to receive a 66% discount on full-time education and registration fees at UCSD or any other UC campus when enrolled as a student to take up to 3 courses or 9 units per quarter, whichever provides the greater benefit. For information, see Employee-Student Program.
    • Note: Some UCSD degree programs (such as certain graduate programs) are self-supporting and do not participate in the educational discount program. Be sure to check with the program's home department to confirm that the discount applies.
  • UCSD Summer Session
    Career employees who have completed their probationary period and work 50% or more, or a casual appointment of 100% are eligible to receive a 25% discount on the per unit fees for up to two courses per summer.  The employee discount can only be applied to course unit fees for open enrollment summer session courses. An open enrollment course is generally open to all students who meet the course prerequisites. Special programs such as a Master’s Degree program in Education Studies are not eligible. For information, see Employee-Student Program.
  • UCSD Staff Education and Development
    UCSD employees who meet course criteria are eligible to participate in Staff Education and Development courses. Visit the

Using educational benefits

For Staff Education and Development courses, vist the UC Learning Center.

To use your educational benefits for Extension, General Catalog or Summer Session classes, and to process all requests for professional development, please follow these steps:

  • Campus-funded employees, except those in Health Sciences:
    • Use the Educational Benefits system to create your request. The request can be created by the applicant (student) or a departmental preparer.
      1. Choose the type of class that you will take.
      2. Indicate whether department funds or time will be used.
      3. Complete all required fields.
      4. Use the Save/Send button to begin the approval process.
    • Supervisor and department head will be notified by email for their approval.
    • When all approvals have been obtained, the request will be emailed to the appropriate campus office, who will contact the applicant directly.
    • If expenses will be paid via immediate reimbursement, or reimbursement upon successful completion, an email will be sent to Disbursements confirming the approval. Departments will process the payment through the Payment Authorization system, referencing the Educational Benefits Request number in the Payment Authorization text. When sending back-up documentation to Disbursements, be sure to reference both the Payment Authorization number and the Educational Benefits Request number.
  • UC San Diego Health System- and Health Sciences-funded employees:
    1. Fill out the Training Justification and Anticipated Cost (TJAC) form (pdf).
    2. Request signature approval from your supervisor and department head.
    3. Submit the original copy of the completed TJAC form to: UC San Diego Health Sciences Human Resources Dept., Attn: Tamitha Mueller, Mail Code 8912.
  • To use your educational benefits at other UC campus:
    1. Print and complete the Training Approval for Other U.C. Campuses form (pdf).
    2. Request signature approval from your supervisor and department head.
    3. Fax  (858-534-6837) or scan and email the form to Staff Education and Development.
    4. The signed form will be returned to you by mail, or you can arrange to pick it up in person.

Resources

For more details on educational benefits, check the following resources: