November 22, 2013 12:10:16 PM PST
Read about the Employee-Student Program available to career employees at UCSD.
UCSD career employees past their probationary period are eligible to enroll in any class offered in the Schedule of Classes.
Employees receive a 66% discount in full-time tuition and student services fees. Employees may enroll in a maximum of 9 units or 3 courses per quarter, whichever is greater.
Important note for those taking graduate-level courses: Some UCSD graduate degree programs are self-supporting, and therefore do not participate in the educational discount program. Before applying for the discount, be sure to check with the program's home department to confirm that the discount applies.
- Determine your eligibility.
- Employees are eligible if they are in a career position and past their probationary period.
- Get approval to take classes
- Campus-funded employees
- Use the Educational Benefits system to create your request. The request can be created by the applicant (student) or a departmental preparer.
- Choose the type of class that you will take
- Indicate whether department funds or time will be used
- Complete all required fields
- Use the Save/Send button to begin the approval process
- Supervisor and department head will be notified by email for their approval.
- When all approvals have been obtained, the request will be emailed to the appropriate campus office, who will contact the applicant.
- If expenses will be paid via reimbursement or advance payment, an email will be sent to Disbursements confirming the approval. Departments will process the payment through the Payment Authorization system; there is no change to this process.
- UCSD Medical Center-funded employees:
- Fill out the Training Justification and Anticipated Cost (TJAC) form (pdf)
- Request signature approval from your supervisor and department head
- Submit the original copy of the completed TJAC form to: Director, UCSD Medical Center Human Resources, Mail Code 8912.
Employees may enroll in a maximum of 9 units or 3 courses per quarter, whichever is greater.
Note: Do not file for part-time study as employees are assessed full-time fees, even if they are only taking one or two courses.
- Initiate enrollment and registration procedures no later than the first week of the quarter.
- Complete the Employee-Student Application form (PDF) and submit it to the Registrar's Office, Mail Code 0022.
- Receive your Personal Identification (PID) and Personal Access Code (PAC) necessary to enroll in classes through TritonLink.
- Visit How to Enroll in Classes for enrollment procedures.
Continuing students: Observe the enrollment deadline dates posted in the Schedule of Classes.
- Your enrollment appointment for next quarter is available on TritonLink beginning Monday of the fifth week of the current quarter.
- An enrollment hold is placed on your record to remind you to complete your Educational Benefits request (campus-funded employees) or TJAC form (PDF) (Health Sciences employees).
- The hold is released once the Registrar's Office receives your completed form.
- Enroll in classes through TritonLink.
The Registrar's Office will apply the 66% discount to your account as soon as your completed request has been received. See above for instructions for campus-funded and Health Sciences employees.
You may pay your fees in person at the Cashier's Office, by E-Check, or by mail using E-Bill.
In order to receive financial aid from UC San Diego, an approved employee-student must be formally admitted into a degree-seeking program. Students not formally admitted into such a program will not be eligible for UC San Diego financial aid.
Follow the How to Drop a Class procedures.
Acceptance into the employee-student program does not constitute formal admission into a degree-seeking program at UC San Diego. For more information on the admissions application process, visit Undergraduate Admissions or Graduate Admissions.
If you're a former UCSD student, follow the How to Apply for Readmission to UCSD procedures. Submit a copy of your UCSD ID card with your application to waive the application fee.
Employees enrolled in UCSD classes must adhere to all UCSD academic regulations, including maintaining a 2.00 GPA or better. For additional information, please consult the UCSD General Catalog.