Faculty and Staff

Employee-Student Program

Last updated August 18, 2009 11:37:58 AM PDT
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Read about the Employee-Student Program available to career employees at UCSD.

UCSD career employees past their probationary period are eligible to enroll in any class offered in the Schedule of Classes.

Employees receive a 66% discount in full-time education and registration fees. Employees may enroll in a maximum of 9 units or 3 courses per quarter, whichever is greater.

Note: Some UCSD degree programs (such as certain graduate programs) are self-supporting and do not offer educational discounts. Be sure to check with the program's home department to confirm that the discount applies.

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Eligibility and approval process

  1. Determine your eligibility.
    • Employees are eligible if they are in a career position and past their probationary period.
  2. Request approval.
  3. Submit your completed TJAC form.
    • Campus-funded employees: Submit the original copy of the completed TJAC form to Staff Education and Development, Mail Code 0922.
    • UCSD Medical Center-funded employees: Submit the original copy of the completed TJAC form to: Director, UCSD Medical Center Human Resources, Mail Code 8912.
  4. Staff Education will fax a copy of the approved form to the Registrar's Office and the 66% discount will be applied to your registration fees.

Enrollment

Employees may enroll in a maximum of 9 units or 3 courses per quarter, whichever is greater.

Note: Do not file for part-time study as employees are assessed full-time fees, even if they are only taking one or two courses.

First-time enrollment:

  • Initiate enrollment and registration procedures no later than the first week of the quarter.
  • Complete the Employee-Student Application form (PDF) and submit it to the Registrar's Office, Mail Code 0022.
  • Receive your Personal Identification (PID) and Personal Access Code (PAC) necessary to enroll in classes through TritonLink.
  • Visit How to Enroll in Classes for enrollment procedures.

Continuing students: Observe the enrollment deadline dates posted in the Schedule of Classes.

  • Your enrollment appointment for next quarter is available on TritonLink beginning Monday of the fifth week of the current quarter.
  • An enrollment hold is placed on your record to remind you to complete your TJAC form (PDF).
  • The hold is released once the Registrar's Office receives your completed form.
  • Enroll in classes through TritonLink.

Payment of Fees

The Registrar's Office will apply the 66% discount to your account once your completed TJAC form is received.

You may pay your fees in person at the Cashier's Office, by E-Check, or by mail using E-Bill.

Dropping classes

Follow the How to Drop a Class procedures.

Candidates for UCSD degree

Apply for regular admission to pursue a UCSD degree. Employees admitted to UCSD undergraduate or graduate programs are still eligible for the employee discount in fees.

If you are a former UCSD student, follow the How to Apply for Readmission to UCSD procedures. Submit a copy of your UCSD ID card with your application to waive the application fee of $40.

Academic standing

Employees enrolled in UCSD classes must adhere to all UCSD academic regulations, including maintaining a 2.00 GPA or better. For additional information, please consult the UCSD General Catalog.

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For more information, contact the Registrar's Office, (858) 534-3150.