Faculty and Staff

How to Get or Replace a Faculty/ Staff Campus Card

Last updated August 11, 2009 8:08:39 PM PDT
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Faculty and staff, follow these steps to obtain a new or replacement Campus Card.

These instructions also apply to those who qualify for campus affiliate ID cards.

Note: All faculty and staff members who have a valid UC San Diego employee ID number are entitled to a Campus Card, which also serves as a security badge.

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1. Fill out a Campus Card Request form.

  • Ask your department HR contact for a Campus Card Request form, or download and print one (PDF).
  • Ask your department HR contact to provide the following information on the form, if applicable:
    • Employee ID number for the application (required)
    • Emergency Access indicator
    • Departmental authorized signature (required)
    • Department index to be charged $15
  • If you're requesting an affiliate card (which can be used at UCSD libraries and for on-campus transportation), see a description of affiliate categories to find out if you fit one of the following:
    • Visiting scholar
    • Industrial
    • Volunteer
    • UC retired
    • Visiting graduate
    • Clergy
    • Family

2. Find out if you are responsible for the card charge.

  • Ask your HR contact if you are responsible for paying for the card.
  • If you are responsible for the $15 fee:
    • Follow the instructions above to complete the form.
    • Go to the Central Cashier's Office, located on the ground floor of the Student Services Center (map), to make the $15 payment.
    • Be sure to get a receipt, which you will need for step 3.

Note: The Cashier's Office accepts personal checks and cash payments only.

3. Take your completed form to Student Business Services (SBS).

  • See the location and hours for the SBS Campus Card Office.
  • Take the following with you:
    • Completed Campus Card Request form
    • Your $15 fee receipt from the Cashier's Office, if you paid the fee
    • One of the following photo IDs:
      • Passport
      • Valid driver's license
      • State identification card
  • To avoid a long wait, check peak times before visiting the SBS Campus Card Office.

4. Make a reservation for groups of 5 or more.

  • If you have a large group, it is recommended that you make a reservation for Campus Card photo sessions.

5. Replace your lost or stolen card.

Note: Reprints of lost cards cost $15. Reprints of stolen cards are free if you provide a police report case number.

6. Turn in your card when you separate from the university.

  • Turn in your Campus Card to your HR contact, and request a receipt if you need one.

Note: Your department must notify the Campus Card Office when you:

  • Go through any form of probation
  • Have a change in security status
  • Separate from the university

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For more information, contact your department administrator or Student Business Services, (858) 822-4727.