Employees – Reserve on-campus venues for events and meetings.

Individual Students – All current undergraduate, graduate and postdoctoral students may reserve select study rooms or napping spaces.

Registered Student Organizations - Reserve on-campus non-classroom venues for events and meetings. Consult with the Center for Student Involvement (CSI) for additional event planning requirements and guidance, which includes completing a Triton Activity Planner (TAP) for most on-campus events.

Venue Managers – Adding your venues to T-RES will simplify your requirements to ensure all events and meetings comply with campus policies and procedures, and you can use T-RES to manage your venues and business processes. T-RES is an enterprise system and departments may use it at no cost. To learn more, suggest your venues or schedule an informational meeting with the T-RES team.

Many event-related workflows and policy notifications are expected to be integrated into T-RES during winter quarter 2026, including:

• Alcohol Permit
• Environmental Health and Safety
• Food Permit
• Major Events Protocol [Event Intake Form for spaces not reserved through T-RES]
• Performance Agreement
• Transportation and Parking Services
• UC San Diego Catering

Reservation timelines may vary by venue and event host type. Please view the specific details for your selected venue and be sure to submit your request during the request window.

Reserving a space through T-RES automatically meets the Major Events Policy requirement to notify campus leadership of your event. If your reserved space is not currently available in T-RES, you must submit an Event Intake Form to provide that notice. 

Submit an Event Intake Form

The following policies represent both UC San Diego and UC systemwide requirements. All events and meetings at UC San Diego that meet the stated criteria must comply with these policies.

• PPM 510 - Use of University Properties
• PPM 510-1, Section IX – Expressive Activity Time, Place, and Manner Policy
• PPM 510-1, Section V.A – Major Events Policy
• Regents Policy 5402: Policy Generally Prohibiting Contracting for Services
• UC Systemwide Anti-Discrimination Policy
• UC Systemwide Policy on Conduct of Non-Affiliates
• UC Systemwide Policy on Speech and Advocacy
• UC Systemwide Policy on Use of University Properties

Listed below are resources and requirements that may assist event hosts in preparing for and managing successful events at UC San Diego.

• • Accessibility Event Planning Guide
  • Alcohol at Events 
  • Event Rentals & Services
  • Expenses for UC San Diego Department Events and Meetings
  • Expressive Activities on the UC San Diego Campus
  • Facilities Management Recharge Rates 
  • Facilities Management Work Order 
  • Film Screenings & Public Performance Rights (PPR)
  • Food Permits- Temporary
  • General Liability Waiver
  • Insurance Requirements and Certificates of Insurance
  • Parking and Transportation for Events
  • Performance Agreements
  • Risk Management - Special Events 
  • Student Conduct Procedures
  • T-RES Status Definitions
  • UC Community Safety Plan
  • UC Systemwide Insurance Requirements and Certificates of Insurance
  • UC Systemwide Major Events and Incidents Toolkit
  • UC San Diego Brand Approval 
  • UC San Diego Catering
  • UC San Diego Events Calendar

Remember to add your event to the new UC San Diego Events Calendar. The Events Calendar has improved navigability and features that help audiences find and engage with your events.

Audience-specific views, filters, and tags help users quickly find what interests them.

The calendar is prominently displayed on the UC San Diego Mobile App for added event marketing.

A registration tool for free events is available to further support event hosts.

Departments are able to display their own event calendars on their websites.

T-RES is a centralized scheduling and event management system managed by the University Centers–a department within Student Affairs and Campus Life–on behalf of the campus enterprise. The T-RES Advisory Committee is composed of system stakeholders who help ensure University Centers manages T-RES with a focus to maintain system integrity for enterprise use, support campus activation goals, and align with campus policies and procedures.

For questions, comments and suggestions:

Contact T-RES Advisory Committee

Explore our FAQs and training resources to help you quickly learn and navigate T-RES. These tools are designed to answer common questions and guide you step-by-step in making the most of your reservation experience. Learn how to reserve venues and meeting rooms in T-RES with our video tutorials and step-by-step guides. Coming Soon!

• How to Setup your T-RES account     Video   Step-by-Step Guide
• Submitting a General Inquiry     Video   Step-by-Step Guide