T-RES – Frequently Asked Questions
Last Updated: September 17, 2025 11:45:55 AM PDT
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UC San Diego hosts an exciting array of special events, student activities, concerts, meetings, workshops and more each year. T-RES has what you need to make every event successful. Explore spaces, locations and venues, make a reservation and review event planning tools, policies and resources to plan a great event. And remember to promote your event through the new UC San Diego Events Calendar.
Expand section General Information
What is T-RES?
T-RES (Triton Reservation and Event System) is UC San Diego’s centralized platform for reserving venues, submitting event requests, and the future site for managing event-related requirements such as policies, permits, and approvals.
Who can use T-RES?
All UC San Diego students, faculty, staff, and approved external clients can use T-RES to submit reservation requests for eligible venues.
Why is UC San Diego using T-RES?
T-RES provides one streamlined system for event scheduling, approvals, and compliance. It simplifies the process for event hosts, ensures policy compliance, and ensures a consistent experience across campus.
What types of events can be booked through T-RES?
T-RES supports reservations for meetings, workshops, student organization events, conferences, performances, social gatherings, and other university-approved activities.
Are all campus venues available in T-RES?
Most UC San Diego-managed venues are available in T-RES. Some spaces may still require direct coordination with specific departments. Event hosts can submit a General Inquiry if they do not see the desired venue in T-RES or need help finding a space.
Expand section Accounts and Access
How do I log in to T-RES?
UC San Diego affiliates log in with their Single Sign-On (SSO) credentials. Non-affiliate users will not be able to log into T-RES, but will be able to submit a General Inquiry.
Do I need to create a new account?
First-time users may need to complete a one-time account setup form. First time faculty/staff requesters will need to set up their T-RES account. This action will only need to be completed the first time using the system. Principal Members of CSI Registered Student Organizations and individual students looking to reserve study space are automatically connected to their Organization and will not need to complete this step and can simply login. Students who are members of non-CSI Registered Student Organizations will need to setup their T-RES account. This action will only need to be completed the first time using the system.
Can external organizations use T-RES?
Yes, but all external organizations must first submit a General Inquiry request. A staff member will follow up after the submission has been reviewed.
Why can’t I log in?
Double-check you are using UC San Diego SSO. If the issue persists, submit a T-RES Support Ticket.
How do I update my contact information in T-RES?
Student user details are pulled from UC San Diego’s directory. For changes, update your campus profile or Principal Members can contact the Center for Student Involvement. UC San Diego Staff and Faculty users can submit a T-RES Support Ticket.
Expand section Reservations
How do I request a space?
UC San Diego users can log in, search for available spaces, and complete the reservation request form. Event hosts can submit a General Inquiry if they do not see the desired venue in T-RES or need help finding a space.
Can I reserve multiple spaces at once?
Yes, T-RES allows multiple reservations in a single request. Each space will be reviewed for availability and approval.
How far in advance can I make a reservation?
Reservation windows vary by venue and user type. Student organizations may book up to 180 days in advance; departments may have longer or shorter windows depending on the venue.
What’s the minimum notice required for a reservation?
Most venues require at least 21 days’ notice for events. Some meeting rooms may allow shorter timelines.
Can I make recurring reservations?
Yes, recurring events can be scheduled in T-RES, subject to venue availability and policies.
How do I check room availability?
The T-RES system shows real-time availability for all reservable spaces.
What if the space I want is not listed?
Submit a General Inquiry, and our team will help identify options or connect you with the correct department.
Please see this list of other campus venues.
Can I hold a tentative reservation?
Yes, some venues allow tentative holds pending final approval. Policies may vary by space.
How do I cancel or change my reservation?
Log in to T-RES, open your reservation, and select “My Events”. Then open the event you wish to cancel and select “Cancel Reservation”. Some changes may require staff approval or include charges depending on policy.
Will I get a confirmation email?
Yes, once your reservation is approved, you’ll receive a confirmation email with event details.
Expand section Event Requirements and Policies
Can I serve food at my event?
Yes, but food service requires following UC San Diego’s health and catering policies. Some events may require a temporary food facility permit.
Can alcohol be served at events?
Yes, but alcohol service requires advance approval and compliance with UC San Diego’s alcohol policy.
Are there noise restrictions?
Yes, all events must comply with campus noise regulations. Outdoor and amplified sound may require special approval.
Do I need to submit additional permits?
Coming soon! Depending on your event, you may need fire marshal approval, security, or other campus permits. T-RES will guide you through these steps.
What if my event includes minors?
Events with non-UC San Diego minors must follow campus youth protection policies, including supervision and waiver requirements. Student Organizations can find information on Safety, Security, and Insurance at Student Events.
Are decorations allowed?
Yes, for many of UC San Diego venues, but restrictions may apply depending on the venue.
Can I sell tickets or fundraise at my event?
Yes, but student groups and departments must follow UC San Diego fundraising and sales policies.
What accessibility requirements should I consider?
All events must comply with ADA standards. Venue staff can provide guidance on accommodations.
What if I need security for my event?
Certain events require security personnel. T-RES will flag these cases, and staff will help coordinate.
Expand section Costs and Billing
Are there fees for reserving space?
Some spaces are free for UC San Diego students and departments, while others may have rental or service fees. While submitting a request through T-RES, most venues will show the associated costs. Upon receiving the confirmation from the venue after your request is received, your reservation will include all known costs at that time.
How do I pay for my reservation?
Payments can be made via university chart string, or approved external payment methods.
When will I be billed?
Billing typically occurs two (2) weeks after the event, based on final services used (e.g., AV, staffing, cleanup). Billing may vary per venue.
Can I get a cost estimate in advance?
Yes, T-RES provides an estimate during the request process. Final costs depend on services and event details.
What is the cancellation policy?
Cancellation policies vary by venue. Fees may apply if notice is not given within the required timeline.
Expand section Event Services and Support
How do I request AV or setup support?
These options appear during the reservation request form. Select the services you need, and staff will confirm availability.
Can I bring my own AV equipment?
Some venues allow personal equipment, but UC San Diego staff support is strongly recommended. Restrictions may apply.
Who do I contact for help with my reservation?
For reservation questions, email reservations@ucsd.edu. Once you have a confirmed reservation, work directly with your venue contact. If you need support with the T-RES system, you can submit a T-RES Support Ticket.