T-RES Status Definitions

Explanations for each T-RES status update

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Admin Closure

• Reservation closed by administrative decision due to operational needs, maintenance or custodial issues, UC San Diego holidays, or unforeseen circumstances.
• Status applied by venue management, room is not available during that time. Only available to Venue Managers to add to EMS.
• This status secures the venue exclusively; no other reservations can be made for the same time.
• Inventory is committed for resources assigned to this booking. 

Awaiting Resource Confirmation

• Reservation pending confirmation of required internal or external resources (e.g., staffing, equipment).
• Event details are on hold until assigned departments verify resource availability.
• Indicates the booking is contingent on confirmation of requested support services.
• The venue remains open for other bookings on the specified date and time.
• Inventory is committed for resources assigned to this booking. 

Canceled

• Reservation withdrawn by the customer or by mutual agreement, with no applicable charges.
• Reservation withdrawn by the venue because event deadlines or requirements were not met.
• Status applied when the booking is fully released. This booking is no longer active in the system. The venue remains open for other bookings on the specified date and time.
• Inventory is not committed for resources assigned to this booking. 

Canceled with Charges

• Reservation withdrawn by customer after the cancellation deadline, resulting in applicable fees.
• Reservation removed by venue because event deadlines or requirements were not met with charges assessed per policy.
• Event canceled with partial or full charges applied for costs already incurred or unavoidable.
• Status applied when the booking is fully released.This booking is no longer active in the system. The venue remains open for other bookings on the specified date and time.
• Inventory is not committed for resources assigned to this booking. 

Confirmed

• Reservation has met all requirements. All approvals are complete.
• Final authorization granted; reservation is ready for execution as planned.
• This status secures the venue exclusively; no other reservations can be made for the same time
• Inventory is committed for resources assigned to this booking. 

Confirmed - ICA (Intercollegiate Athletics)

• Reservation has met all requirements. All approvals are complete.
• Final authorization granted; reservation is ready for execution as planned.
• Approved reservation for an Intercollegiate Athletics program or activity.
• Exclusively for ICA-related use.
• This status secures the venue exclusively; no other reservations can be made for the same time.
• Inventory is committed for resources assigned to this booking. 

Confirmed - Rec (Recreation)

• Reservation has met all requirements. All approvals are complete.
• Final authorization granted; reservation is ready for execution as planned.
• Approved reservation for a Recreation program or activity.
• Exclusively for Recreation-related use.
• This status secures the venue exclusively; no other reservations can be made for the same time.
• Inventory is committed for resources assigned to this booking. 

Confirmed - Shared

• Reservation has met all requirements. All approvals are complete.
• Final authorization granted; reservation is ready for execution as planned.
• Space reservation confirmed with multiple events or groups scheduled concurrently with other users in the same venue.
• Inventory is committed for resources assigned to this booking. 

Contracted

• Reservation has met all requirements. All approvals are complete.
• Final authorization granted; reservation is ready for execution as planned.
• Reservation secured by a signed contract and, if applicable, deposit payment.
• Indicates formal agreement has been executed between venue and client.
• This status secures the venue exclusively; no other reservations can be made for the same time.
• Inventory is committed for resources assigned to this booking. 

Denied

• Reservation request declined due to policy, availability, or operational constraints.
• Status indicates booking cannot proceed and is not in the schedule.
• Customer never provided a reservation holding space.
• No reservation has been secured; the venue remains open for other bookings on the specified date and time.
• Inventory is not committed for resources assigned to this booking. 

Estimate Only

• Status applied when providing a non-binding cost estimate without securing the venue. Indicates pricing information only—no space held.
• Used to communicate projected costs prior to reservation commitment.
• No reservation has been secured; the venue remains open for other bookings on the specified date and time.
• Inventory is not committed for resources assigned to this booking. 

General Inquiry

• Initial customer submission received through Guest Request Form; review pending.
• Status applied upon receipt of new inquiry.
• The venue has the request and will contact customer with an updated status.
• No reservation has been secured; as no venue was requested directly in the system.
• Inventory is not committed for resources assigned to this booking. 

Info Only

• Entry for informational purposes only; no reservation or space held.
• Used to document details without operational commitments.
• Status denotes a non-scheduling record for reference or to provide notices - never used by a venue for booking purposes.
• The venue remains open for other bookings on the specified date and time.
• Inventory is not committed for resources assigned to this booking. 

In Planning

• Planning phase — Status applied while client and venue coordinate logistics prior to confirmation; reservation not yet finalized. 
• Reservation is provisionally held pending fulfillment of requirements.
• Space is on hold but not yet guaranteed; subject to release if requirements are unmet. 
• This status secures the venue exclusively; no other reservations can be made for the same time. 
• Inventory is not committed for resources assigned to this booking. 

In Progress

• Planning phase — Status applied while client and venue coordinate logistics prior to confirmation; reservation not yet finalized. 
• Reservation is provisionally held pending fulfillment of requirements.
• Space is on hold but not yet guaranteed; subject to release if requirements are unmet. 
• The venue remains open for other bookings on the specified date and time in the event that this reservation is canceled.
• Inventory is committed for resources assigned to this booking. 

No Show

• Scheduled event did not occur without prior notice.
• Status applied when a client fails to use reserved space at scheduled time.
• No attendance recorded; may result in fees per policy.
• The venue remains open for other bookings on the specified date and time.
• Inventory is not committed for resources assigned to this booking. 

Pending Response

• Awaiting client reply to request for information.Follow-up sent; no customer action yet received.
• Status indicates the booking cannot proceed until customer responds.
• No reservation has been secured; the venue remains open for other bookings on the specified date and time.
• Inventory is committed for resources assigned to this booking. 

Requested

• Initial customer submission received; review pending.
• Status applied upon receipt of new reservation inquiry.
• The venue has the request and will contact customer with an updated status.
• No reservation has been secured; the venue remains open for other bookings on the specified date and time.
• Inventory is not committed for resources assigned to this booking. 

Resource Requested

• Client has requested specific resources pending approval and scheduling.
• Status indicates resource needs identified but not yet confirmed.
• Awaiting internal department approval for requested resources.
• Not used by venues for event reservations.
• Inventory is not committed for resources assigned to this booking. 

Resource Returned

• Assigned resources have been returned or released to inventory.
• Status denotes completion of resource usage. Indicates resource has been checked back in and is available for reassignment.
• Not used by venues for event reservations.
• Inventory is not committed for resources assigned to this booking. 

Resource Granted

• Requested resource has been approved and assigned.
• Status confirms resource availability for scheduled use. Indicates that the requested item/service is secured for event.
• Not used by venues for event reservations.
• Inventory is committed for resources assigned to this booking. 

Tentative

• Reservation is provisionally held pending fulfillment of requirements.
• Space is on hold but not yet guaranteed; subject to release if requirements are unmet. 
• This status secures the venue exclusively; no other reservations can be made for the same time
• Inventory is committed for resources assigned to this booking. 

Venue Setup and Teardown

• Status used to schedule time for setup or breakdown of event.
• Operational block in calendar for pre- and post-event activities. Time allocation for venue preparation and post-event restoration.
• This booking secures the venue exclusively; no other reservations can be made for the same time.
• Inventory is committed for resources assigned to this booking. 

Web Conflict

• Online reservation request conflicts with existing reservation 
• Web submission overlaps with confirmed reservation—requires resolution.
• No reservation has been secured.
• Inventory is not committed for resources assigned to this booking.