uAchieve for Staff
Last Updated: June 27, 2025 5:24:07 PM PDT
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uAchieve Degree Audit is the Office of the Registrar's degree audit system. This interactive campus tool tracks degree progress and assists with time to degree for students.
If you are an advisor looking for the DDA processing guide, please go to Graduation Processes (Departments). This is located in the Academic Advisors Handbook in the Resources for Advisors website.uAchieve Access
Access to uAchieve is granted in two levels:
1. Running Degree Audits
If you are a staff member that needs access to run/view degree audits and you are running into an error, please work with your DSA (Department Security Administrator) to update your security and access in the Facility tab of AccessLinkTNG. To find a list of your Department Security Administrators, go to the DSA Lookup and enter your UC San Diego email.
If you recently moved to a different department/college and lost access to running degree audits, please contact your DSA to review your AccessLinkTNG security.
2. Entering Exceptions and Running Batches
For advisors whose role requires the ability to enter exceptions or run batch audits in uAchieve, access is managed by the Office of the Registrar.
First, please ensure you have access to run Degree Audits (step 1 above). Then, fill out the request form linked here: uAchieve Access Request. You may email the completed form to uAchieve@ucsd.edu.
Please note:
- FERPA training through UC Learning is required prior to granting access.
- Permission in uAchieve is granted via Business System ID (click for more information). Your Business Systems ID is dependent on your department. Please contact your DSA if you do not know your Business Systems ID prior to submitting the request form.
- If you change departments/college and your Business System ID changes, you will need to submit a new access request form to update your account.
uAchieve Degree Audit Basics
For onboarding or 1-on-1 training requests, submit a ticket to the uAchieve encoding team by emailing uAchieve@ucsd.edu.Below are some general instructions and how-tos that apply to all campus departments/colleges:
- Exception essentials (PDF) A few basics for exceptions to function properly.
- Exceptions 101 (PDF) A primer on Exceptions.
- Entering an exception when the requirement is complete (PDF) A primer on Advanced Exceptions.
- Condition Codes 101 (PDF) A glossary of condition codes and information.
- How to run a batch from start to finish (PDF) Making a list of multiple students and running all of their audits at one time.
See below for detailed exception instructions by campus unit.
Undergraduate Colleges Exceptions
Instructions for undergraduate college exceptions in uAchieve
Specific Exception Types:
- AU - How to add a course to a sub requirement list ie: 'Add Course List' (PDF)
- AU - How to reject courses from a requirement list ie: 'Reject Course List' (PDF)
- AU - How to delete a course from a sub requirement (PDF)
- SM - How to swap/substitute a course in a sub requirement (PDF)
- SR - How to waive Senior Residency (PDF)
- MK - How to add a marker (PDF)
- MC - How to change catalog for major (PDF)
- C5 - How to change catalog for 2nd major (PDF)
- PN - How to allow Pass/No Pass/Sat/Unsat and D grades (PDF)
- EV - How to Enter Event & Audit notes - (AHI, SUBA, DDA, LANG, MAJRLANG, Major Paper) (PDF)
- XY - How to change primary catalog - All Requirements (PDF)
- X4 - How to change catalog for GE's (PDF)
- X2 - How to change minor catalog for one minor only. For student with 2 minors enter ticket (PDF)
- XA - How to change Admission Status (PDF)
- XQ – IGETCP – setting system condition codes for needed areas/courses
- XC - How to modify a course to allow transfer work / courses of less than 4 units apply (PDF)
- XR - How to replace requirements (lab experience / major residency) (PDF)
- XY - How to move a Pre-FA10 student into uAchieve (PDF)
- X3 - Warren College Specific - How to change catalog for POC/AS (PDF)
- WG, RV - Warren College Specific Exception Types Notes (PDF)
- RV - Warren College Specific - Change Classification of Major (PDF)
- WG - Warren College Specific - Change Admit Status (PDF)
- How to run an audit for degree conferral (PDF)
Undergraduate Department/Programs Exceptions
Instructions for Undergraduate Departments uAchieve Exceptions
Specific Exception Types:
- AU - How to add a course to a sub requirement ie: 'Add Course List' (PDF)
- AU - How to delete a course from a sub requirement (PDF)
- SM - How to swap/substitute a course in a sub requirement (PDF)
- MK - How to Add a marker (PDF)
- PN - How to allow Pass/No Pass/Sat/Unsat and D grades (PDF)
- EV - How to Enter Event & Audit notes - (AHI, SUBA, DDA, LANG, MAJRLANG, Major Paper and APPC) (PDF)
- XA - How to change admission status (PDF)
- XY - How to change primary catalog year - All Requirements (PDF)
- MC - How to change catalog year for major (PDF)
- C5 - How to change catalog year for 2nd major (PDF)
- X2 - How to change catalog year for minor - only when there is one minor. Enter a ticket if two (PDF)
- XC - How to manipulate a course to allow transfer work / courses of less than 4 units apply (PDF)
- XR - How to replace requirements (lab experience / major residency) (PDF)
- AU - How to reject a course from requirements ie: add to reject list (PDF)
- XY - How to move a Pre-FA10 student into uAchieve (PDF)
- How to run an audit for degree conferral (PDF)
Graduate Department/Programs Exceptions
Instructions for GEPA uAchieve exceptions
Specific Exception Types:
- How to add a course to a sub requirement ie" 'Add Course List" or 'Reject Course List' (PDF)
- How to delete a course from a sub requirement (PDF)
- How to swap/substitute a course in a sub requirement (PDF)
- How to reject a course from requirements (PDF)
- How to add a marker (PDF)
- How to allow Sat/Unsat or D grades (PDF)
- How to Change Admission Status(PDF)
- How to Change Primary Catalog - All Requirements (PDF)
- Event & Audit notes - Adding Events - APPC (PDF)
- How to Apply Transfer Course Work to Graduate Requirement (PDF)
- How to Apply Undergraduate Course Work to Graduate Requirement (PDF)
- uAchieve Exceptions - Graduate Exception to Create a Split Course (PDF)
- How to Set a System Condition Code for Degree Tracks (Plan I or II) (PDF)
- How to add a marker to select an SIO specialization (PDF)
Division of Extended Studies Exceptions
Instructions for division of extended studies exceptions in uAchieve
Specific Exception Types:
Latest Project
uAchieve Transfer Articulation (TA)
Transfer articulation will replace current approximations in ISIS (our current Student Information System) and will automate the posting of transfer coursework to the record and uAchieve degree audit. The Office of the Registrar is in the process of moving all approximations out of ISIS and into uAchieve in preparation for the launch of new Student Information System in the coming years.
Pre-FA10 Returning Undergraduate Students
Please follow the workflow and steps required to bring inactive Students into uAchieve.
Before you create an exception for a primary catalog change, there MUST be consultation and agreement among the College and Departments that the selected catalog is appropriate.
- Inactive Students Degree Audit Processing Workflow (PDF)
- Moving a Pre-FA10 student into uAchieve (PDF)
FA10 thru FA19 Admitted Students with FA20 and later Degree Programs
What to do with a Student with a new major established for FA20 and beyond who have Pre-FA19 GE's.
Information for Students
The web page below details for students the purpose of and how to use the degree audit system. Note, the General Catalog is the official repository of the curricular requirements for degree audits. If there are inconsistencies between the General Catalog and the Degree Audit, the General Catalog shall be deemed correct.