Campus Vehicle Services
UC San Diego Fleet Services provides routine maintenance and automotive services for university-owned vehicles.
We support UC Climate Action goals by maintaining a sustainable fleet comprised of more than 60% alternative-fuel and hybrid vehicles. Fleet Services rents, leases and procures vehicles.
Note: Drivers on campus experiencing difficulties with personal vehicles can request basic roadside service through the Motorist Assistance Program.
Maintenance and Repair Services
The requesting department is responsible for service costs.
- Performing routine services (recommended every 4,000-6,000 miles or 4-6 month, whichever comes first)
- Performing in-depth maintenance and repair services:
- Vehicle inspection, outfitting and customization
- Light engine and transmission repair
- Brake, tire and air conditioning repair
- Trailer inspection and repair
- Golf cart repair
- Emissions testing
- Coordinating these services with outside shops:
- Washing and detailing
- Auto body, frame and paint repair
- Front-end alignment
- Upholstery repair
- Radio installation
- Engine and transmission overhaul
- Radiator repair
- Vehicle signage installation
Fleet Services does not machine parts or tow vehicles.
Request Service
Service hours: 7:30 a.m. to midnight weekdays
- For routine vehicle maintenance and repairs, call (858) 534-8410, 7:30 a.m. to 4 p.m. weekdays. If no one answers, leave a voicemail for processing the next business day.
- For carts, contact our Cart Shop, (858) 534-0333.
Fueling
Follow these steps to fuel your department vehicle.
- Request an electronic fuel key by:
- Contacting the Fleet Services office, (858) 534-3485, 7:30 a.m. to 4 p.m. weekdays, or
- Visiting the Fleet Services office located on the east side of the Campus Services Complex across from the Central Garage ( map)
- If you call or email, you must pick up your electronic fuel key at the Fleet Services office. Fleet Services will assign a PIN number to your fuel key.
- Drive the vehicle to the fueling station located on the east side of the Campus Services Complex across from the Fleet Services office ( map). You can fuel a UC San Diego vehicle 24/7.
- Insert your electronic fuel key into the automated terminal near the pumps. The system will prompt you to enter:
- Your PIN number
- Current mileage
- Number of the pump you want to use.
- Fill the tank.
Fleet Services recharges departments for fuel costs on a monthly basis.
Accident or Incident Reporting
All employees involved in accidents or incidents while driving university vehicles must report them to Risk Management, Fleet Services or the university's third-party administrator within 24 hours
Filing Accident or Incident Reports
When completing a report, include your 4-digit vehicle number and the date the accident or incident occurred. A Fleet Services employee will photograph the vehicle and arrange for estimates/repairs if necessary.
You can submit Vehicle Accident/Incident Reports in one of three ways:
- Complete the Vehicle Accident/Incident Reporting Packet located inside the vehicle's glove compartment.
- To order a Vehicle Accident/Incident Reporting Packet, contact Risk Management, (858) 246-0369, or Fleet Services, (858) 534-3485.
- Return the completed packet to Fleet Services, Mail Code 0033.
- Call the university's third-party administrator directly at 1-800-416-4029 to report the claim.
- Complete the Vehicle Incident Report (PDF).
If you have questions about accident or incident reporting, contact Jaegan Ayoub, (858) 534-8848, from 7:30 a.m. to 4 p.m. weekdays.
Questions?
Call (858) 534-3485, 7:30 a.m. to 4 p.m. weekdays or see Fleet Services Contacts.