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Creating an Endowed Chair (General Campus)

Read the description below to see how an endowed chair or professorship is created on the general campus.

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1. Deans

  • Work with their divisional development officers to propose an endowed chair and execute the gift agreement

2. Donor Stewardship Office

  • Drafts a letter proposing the endowed chair with input from the divisional dean. The letter:
    • Explains how the proposed endowed chair fits into the academic plan for the division
    • Serves as a proposal to establish and name an endowed chair
  • Obtains the signature of the divisional dean on the proposal letter
  • Drafts the item for action
    • Proposed name of the chair
    • Explains how the chair will be funded
    • Provides information on donor or honoree
    • Provides information about the proposed chair and any conditions of the chair
  • Requests a pre-review of the endowed chair documents from the Office of Institutional Advancement, UCOP
  • Sends the original, signed letter and the draft item for action to the Executive Vice Chancellor – Academic Affairs

3. Executive Vice Chancellor - Academic Affairs (EVCAA)

  • Forwards the proposal to the Academic Senate Chair

4. Academic Senate Chair

Submits the proposal to the Educational Policy Committee (EPC)

5. Academic Senate Educational Policy Committee(EPC)

  • Evaluates the proposal
  • If approved, sends its recommendation to the Executive Vice Chancellor – Academic Affairs (EVCAA) with copies to:
    • Academic Senate Chair
    • Academic Senate Vice-Chair
    • Senate Committee on Academic Personnel (CAP)
  • If not approved or if there are questions, sends a communication to the EVCAA

6. Executive Vice Chancellor - Academic Affairs (EVCAA)

  • Sends the approval letter to the Donor Stewardship Office
  • Sends copies of the proposal to:
    • Divisional Dean
    • Department Chair (if applicable)
    • Assistant Vice Chancellor – Academic Affairs
    • Associate Vice Chancellor – University Development
    • Academic Personnel Services (APS)

7. Donor Stewarship Office

  • Drafts the Chancellor's letter to the President recommending approval of the proposed chair
  • Finalizes the item for action
  • Sends the letter and finalized item for action to the Chancellor's office for signature and routing to the Office of the President

8. UC President

  • Reviews item for action
  • Writes a letter of approval, if it is approved
  • Emails the approval letter to the Chancellor and Office of Donor Stewardship 

The appointment process (see Step 9) can begin after approval by the UC President.

9. Executive Vice Chancellor - Academic Affairs

Sends a copy of the approval letter to the:
  • Academic Personnel Services (APS)
  • Divisional Dean
  • Department Chair (if applicable)

10. Vice Chancellor - Advancement

Sends a copy to the:
  • Associate Vice Chancellor – University Development

11. The appointment process begins

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