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General Campus Appointment to a Department-Based Endowed Chair

Learn how a candidate is appointed to a department-based chair on the general campus.

All chairholders appointed January 1, 2015 and thereafter, are covered by the UC San Diego Guidelines for New Endowed Chairs (PDF).

Note: Appointees to an endowed chair are reserved for scholars whose performance criteria in their academic series is highly distinguished, meritorious, and in harmony with the stated terms, goals, and purpose of the endowed chair. Highly distinguished meritorious criteria includes teaching, reaching and service for appointees in the professorial series

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1. Department Chair or equivalent

Previews plan to fill the chair with divisional Dean and provides the Dean with a general proposal.

2. Divisional Dean or equivalent (Dean)

If in agreement with Department Chair’s proposal to fill the endowed chair; discusses the proposal with the Executive Vice Chancellor for Academic Affairs (EVCAA).

3. EVCAA

Renders a recommendation to the Dean and Department Chair regarding the proposal to fill the endowed chair and communicates in writing (email) whether or not the department may proceed with a proposal.

4. Department Chair

Engages in a consultative process to identify the candidate(s) for the endowed chair.

Selects a committee that:

  • Consists of three members from the department and two members from outside the department
  • Includes only members who are independent of the candidates (i.e., no collaborators or co-authors)

Provides the committee with the candidates’ Curriculum Vitae (CV) and the approved presidential item.

5. Committee

Reviews the candidates' record of accomplishment in all performance criteria in the appointee’s series to ensure that it is:

  • Highly distinguished and meritorious
  • Harmonious with the stated terms, goals, and purpose of the endowed chair

Prepares a report recommending a nominee for the endowed chair

  • Sends the report to the Department Chair

6. Department Chair

  • Reviews the committee's report
  • Decides whether to endorse the nomination
  • Writes a letter indicating the decision
  • Sends the letter and the nomination packet to the Dean

7. Dean

  • Reviews the memo and nomination packet
  • Decides whether to endorse the nomination
  • Writes a letter indicating the decision
  • Sends the letter and the nomination packet to  Academic Personnel Services (APS)

The nomination packet that is forwarded to the APS should contain:

  • Candidate's CV
  • Evidence of EVCAA approval to proceed with the proposal (this item accompanies the file, but is not a part of the actual file)
  • Academic appointment file (if an outside candidate)
  • Committee report
  • Dean's recommendation letter
  • Department Chair's recommendation letter

8. Academic Personnel Services (APS)

  • Prepares the nomination packet for submission to the Senate Committee on Academic Personnel (CAP)
  • Includes the nominee's most recent academic advancement file in the packet if the candidate is a UC faculty member
  • Ensures that the following items are included with the packet:
    • Approved Presidential item
    • Approval from Educational Policy Committee (EPC) or Graduate Council
  • Forwards the file to CAP

A complete nomination packet includes:

  • EPC or Graduate Council approval
  • Approved Presidential item
  • Candidate's CV
  • Evidence of EVCAA approval to proceed with the proposal (this item accompanies the file, but is not a part of the actual file)
  • Candidate's most recent academic review file (if a UC faculty member)
  • Candidate's academic appointment file (if an outside candidate)
  • Committee report
  • Dean's recommendation letter
  • Department Chair's recommendation letter

9. Senate Committee on Academic Personnel (CAP)

  • Reviews the nomination packet and academic file
  • Decides whether to act as its own ad hoc or select an ad hoc committee from a campus-wide membership
  • Renders a recommendation to the EVCAA/Chancellor
Note: If an outside candidate is recommended, CAP renders two recommendations, one for the endowed chair and another for the appointment.

10. Final Approval Authority (EVCAA/Chancellor)

Final approval authority renders a decision on the academic appointment.

  • If favorable, sends an offer letter to the candidate via APS with copies to all reviewers
  • If not favorable, sends a letter to the department chair with copies to all reviewers

If an outside candidate is selected, the candidate must first accept the offer of academic appointment. The chair appointment process can begin only after the candidate accepts the faculty appointment.

11. APS

  • Sends the Chancellor's letter appointing the candidate to the chair
  • Sends copies of the Chancellor's letter to:
    • EVCAA
    • Dean
    • Department Chair
    • AVC for University Development
    • Donor Stewardship Office
If the nomination to the chair is not approved APS on behalf of the Chancellor, sends a letter to the Department Chair with copies to all reviewers

12. Dean

  • Within two weeks of the Chancellor's letter, sends a second letter to the candidate setting forth the details of the endowed chair with copies to:
    • APS
    • Department Chair
    • Department MSO
    • Donor Stewardship
    • EVCAA

13. APS

  • Sends an e-mail communicating the candidate's response to:
    • EVCAA
    • Dean

14. EVCAA

  • Sends a congratulatory letter to the candidate with copies to:
    • Department Chair
    • Department MSO
    • Dean
    • Assistant Dean

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