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General Campus Appointment to a Non-Department-Based Endowed Chair

Learn how a candidate is appointed to a non-department-based chair on the general campus.

All chairholders appointed January 1, 2015 and thereafter, are covered by the UC San Diego Guidelines for New Endowed Chairs (PDF).

Note: Appointees to an endowed chair are reserved for scholars whose performance criteria in their academic series is highly distinguished, meritorious, and in harmony with the stated terms, goals, and purpose of the endowed chair. Highly distinguished meritorious criteria includes teaching, reaching and service for appointees in the professorial series.

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1. Divisional Dean or equivalent (Dean)

Previews plan to fill the chair with the EVCAA and provides the EVCAA with a general proposal.

2. EVCAA

Renders a recommendation to the dean regarding the proposal to fill the endowed chair and communicates in writing (email) whether or not the dean may proceed with a proposal.

3. Dean

Engages in a consultative process to identify the candidate(s) for the endowed chair.

Selects a committee that:

  • Consists of five members representing the division
  • Consists only of members who are independent of the candidates (i.e., no collaborators or co-authors)

Provides the committee with the candidates’ Curriculum Vitae (CV) and the approved presidential item.

4. Committee

Reviews the candidates' record of accomplishment in all performance criteria in the appointee’s series to ensure that it is:

  • Highly distinguished and meritorious
  • Harmonious with the stated terms, goals, and purpose of the endowed chair

Prepares a report recommending a nominee for the endowed chair

  • Sends the report to the Dean

5. Dean

  • Reviews the committee's report
  • Decides whether to endorse the nomination
  • Writes a letter indicating the decision
  • Sends the letter and the nomination packet to the Academic Personnel Office

The nomination packet that is forwarded to the APS should contain:

  • Candidate's CV
  • Evidence of EVCAA approval to proceed with the proposal (this item accompanies the file, but is not a part of the actual file)
  • Academic appointment file (if an outside candidate)
  • Committee report
  • Dean's recommendation letter

6. Academic Personnel Services (APS)

  • Prepares the nomination packet for submission to the Senate Committee on Academic Personnel (CAP)
  • Includes the nominee's most recent academic advancement file in the packet if the candidate is a UC faculty member
  • Ensures that the following items are included with the packet:
    • Approved presidential item
    • Approval from the Educational Policy Committee (EPC) or Graduate Council
  • Forwards the file to CAP

A complete nomination packet includes:

  • EPC or Graduate Council approval
  • Approved presidential item
  • Candidate's CV
  • Evidence of EVCAA approval to proceed with the proposal (this item accompanies the file, but is not a part of the actual file)
  • Candidate's most recent academic review file (if a UC faculty member)
  • Candidate's academic appointment file (if an outside candidate)
  • Committee report
  • Dean's recommendation letter

 

7. Senate Committee on Academic Personnel (CAP)

  • Reviews the nomination packet and academic file
  • Decides whether to act as its own ad hoc or select an ad hoc committee from a campus-wide membership
  • Renders a recommendation to the EVCAA/Chancellor
Note: If an outside candidate is recommended, CAP renders two recommendations, one for the endowed chair and another for the appointment.

8. Final Approval Authority (EVCAA/Chancellor)

Final approval authority  renders a final decision on the academic appointment

  • If favorable, sends an offer letter to the candidate via APS with copies to all reviewers
  • If not favorable, sends a letter to the Department Chair with copies to all reviewers
If an outside candidate is selected, the candidate must first accept the offer of academic appointment. The chair appointment process can begin only after the candidate accepts the faculty appointment.

9. APS

  • Sends the Chancellor's letter appointing the candidate to the chair
  • Sends copies of the Chancellor's letter to:
    • EVCAA
    • Dean
    • Department Chair
    • AVC for University Development
  • If the nomination to the chair is not approved APS, on behalf of the Chancellor, sends a letter to the department chair with copies to all reviewers.

10. Dean

  • Within two weeks of the Chancellor's letter, sends a second letter to the candidate setting forth the details of the endowed chair with copies to:
    • APS
    • Department chair
    • Department MSO
    • Donor Stewardship
    • EVCAA

11. APS

  • Sends an e-mail communicating the candidate's response to:
    • EVCAA
    • Dean
    • Donor Stewardship Office

12. EVCAA

  • Sends a congratulatory letter to the candidate with copies to:
    • Department Dhair
    • Department MSO
    • Dean
    • Assistant Dean

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