General Campus: Non-Department Based Endowed Chair Appointments
Learn how a candidate is appointed to a non-department-based chair on the general campus.
Visit the Donor and Fund Stewarship website for additional information on endowed chair related policies and procedures.
Note: Appointees to an endowed chair are reserved for scholars whose performance criteria in their academic series is highly distinguished, meritorious, and in harmony with the stated terms, goals, and purpose of the endowed chair. Highly distinguished meritorious criteria includes teaching, research, and service for appointees in the professorial series.
1. School Dean or Equivalent
Engages in a consultative process to identify the candidate(s) for the endowed chair.
Selects a committee that will review and provide input on the identified candidate(s):
- Consists of five members representing the school
- Consists only of members who are independent of the candidates (i.e., no collaborators or co-authors)
Previews plan to fill the endowed chair with Sr. AVC-Academic Affairs (SAVC-AA) and provides a general proposal.
2. Sr. AVC Pre-Approval
Dean or equivalent initiates discussion with SAVC-AA to secure pre-approval for an endowed chair appointment proposal.
Proposals must consist, at minimum, of a candidate’s most recent or up to date Curriculum Vitae (CV) /BioBib, information about the endowed chair, an explanation on why the proposed candidate is appropriate, and formation of a nomination/ad hoc committee when applicable.
The SAVC-AA reviews the proposed endowed chair appointment and will communicate endorsement, or lack thereof, via email to the Dean.
3. School Dean or Equivalent
Initiates committee review of the proposed candidate(s) and provides the committee with the candidate’s CV and the approved presidential item.
4. Committee
Reviews the candidate’s record of accomplishment in all performance criteria in the appointee’s series to ensure that it is:
- Highly distinguished and meritorious.
- Harmonious with the stated terms, goals, and purpose of the endowed chair.
Prepares a report recommending a nominee for the endowed chair and sends it to the Dean or equivalent.
5. School Dean or Equivalent
Reviews the committee's report and decides whether to endorse the nomination.
- Writes a letter indicating the decision.
Compiles and forwards an endowed chair nomination packet to the Academic Personnel Services (APS):
- Candidate CV/Biobib
- Committee report
- Dean letter
- Documentation of SAVC-AA pre-approval
6. Academic Personnel Services (APS)
Prepares the appointment nomination packet for submission to the Senate Committee on Academic Personnel (CAP).
- SAVC-AA transmittal letter to CAP
- Dean letter
- Committee report
- Endowed chair establishment documents
- Candidate CV/Biobib
- Documentation of SAVC-AA pre-approval
- Candidate’s most recent academic review file
APS forwards the appointment nomination packet to CAP
7. Senate Committee on Academic Personnel (CAP)
Reviews the nomination packet and academic file.
Renders a recommendation to the SAVC-AA, EVC, and Chancellor.
8. Academic Personnel Services (APS)
Prepares and forwards the appointment nomination packet and appointment letter for Chancellor review:
- Chancellor Clearance form
- Draft appointment letter
- SAVC-AA transmittal letter to Chancellor
- Background summary
- CAP recommendation
- SAVC-AA transmittal letter to CAP
- Dean letter
- Committee report
- Endowed chair establishment documents
- Candidate CV/Biobib
- Documentation of SAVC-AA pre-approval
- Candidate’s most recent academic review file
9. Final Approval Authority (Chancellor)
The Chancellor renders a final decision on the proposed endowed chair appointment.
10. APS
Upon Chancellor endorsement, distributes appointment letter to Dean.
Notifies the following parties of the finalized administrative endowed chair appointment and provides a copy of the Chancellor’s appointment letter:
- Academic Affairs Deputy Chief of Staff
- Associate VC for University Development
11. Dean or Equivalent
Within two weeks of the Chancellor's letter and in conjunction with the UC San Diego Foundation, sends a second letter to the candidate setting forth the details of the endowed chair with copies to:
- Endowment details, including income.
- Allowable expenditures.
- Reporting requirements.
- Chair Term