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Promapp

Read about Promapp, a process mapping tool for continuous improvement at UC San Diego.

Log into Promapp to create simplified process maps with the users in mind.  UC San Diego is leveraging Promapp to capture current state processes campuswide.  Using this tool we can identify process improvement opportunities, increase process awareness, and support our staff. 

Gaining access:

Learn more using the interactive Promapp example

Select the following link to interact with a map created within Promapp, which will walk you through the steps required to begin using the tool.  Minimode Map - Gaining Access To Promapp 

Learn more about how anyone can interact with a completed map 

The following video is intended to guide anyone who has not used Promapp before.  Once a user has created a map, you are free to share your map openly in a much more integrated experience than your everyday PDF.  Navigating "minimode" links

Gaining access (bland text summary)

To view a summary of the steps in the "old-school" text format, you can view those below.

  1. Watch the UC San Diego Introduction to Promapp video.
  2. Watch Process Writing Techniques video.
  3. Complete an in-person or virtual training. *Note: Training can be provided as-needed by department teams. Email support-promapp@ucsd.edu for more information.
  4. Once the training is complete, you can create and edit maps for your area, and you can view maps from across UC San Diego.

When is the next available training?

  • August 31 from 1-4 p.m.
  • October 14 from 9 a.m.-noon
  • November 22 from 9 a.m.-noon
  • January 6 from 9 a.m.-noon
Registration is available in UCLC

*Note: Additional training can be provided as-needed by department teams.  Email support-promapp@ucsd.edu for more information.

Benefits

  • With little or no experience, you can create effective and clear process maps. No more fumbling with boxes and diamonds.
  • The tool creates a clean map that also links across UC San Diego systems.
  • Use common language and functional areas, to share the core of your process steps.
  • Easily upload and share documents within each map.
  • Share your maps with others and gather feedback, even if they don't have access to Promapp.

How UC San Diego is leveraging Promapp

  • Enterprise System Renewal (ESR), Operational Strategic Initiatives (OSI), and Lean Bench are leveraging the tool to capture current state maps.
  • Promapp will be the primary mapping tool for all campus processes moving forward.
  • Teams and individuals are being onboarded through training as part of our gradual rollout.

How to log in?

  1. Once you have completed the training you can access the tool by navigating to us.promapp.com/ucsd
  2. Enter your Active Directory login when prompted

Limitations – Promapp is not intended for:

  • Value Stream Transformation (VST) maps
  • Organizational Charts
  • Network Diagrams
  • System Diagrams
  • Conceptual Solution Diagrams

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Questions? Contact support-promapp@ucsd.edu.