Skip to main content

System Status: 

Virtual Whiteboards

Learn about virtual whiteboard products supported by ITS.

virtual whiteboard picture

Virtual “whiteboarding” products provide a shared visual workspace, similar to a physical board, to support many different kinds of group work. These products allow teams to collaborate together in a visual workspace for various purposes where a whiteboard, kanban board, or other physical board would be used in an in-person setting.

This is a new and emerging market segment that is constantly evolving. Product offerings vary in features, built-in tools and widgets, board templates, and integration with other collaboration platforms such as Office 365, Google Workspace, and Zoom.

Common Features

  • Integration with existing collaboration services including virtual meetings and live chat
  • Ability to add widgets such as sticky notes, freehand drawing, text, and images
  • Synchronous contributions to a single whiteboard in real-time
  • Available across devices, platform, and browsers
  • Ability to export and save locally to a device

Supported Options

Virtual whiteboards are packaged with some of our available platforms and are broadly available to faculty, staff, and students as part of our campuswide licenses. These products are presented in order by functionality, starting with products that have the most basic set of features.

Zoom Whiteboard

The Zoom Whiteboard is integrated with the Zoom Share Screen menu.

This integrated meeting whiteboard supports freehand drawing, text boxes, shape stamps, pointers, spotlights, and other simple tools. The whiteboard does not persist between meetings and must be exported as a .PNG image file or a .PDF. There are no controls to prevent viewers other than the presenter from drawing, but the presenter can clear all viewer drawings manually.

Microsoft Office / Teams Whiteboard

Microsoft Whiteboard is a web application accessed as part of the campus Microsoft 365 license or downloaded from the Windows Store. It can also be accessed from Microsoft Teams where its accessible in the “Share content” menu during a Teams meeting or chat.

You do not have to install Microsoft Whiteboard to use it in Teams. This integrated meeting whiteboard provides freehand drawing, text boxes, and resizable post-it notes. The whiteboard persists within the same meeting room in Teams and you can also export as an image. There is a switch available to toggle viewer participation with the whiteboard.

Google Jamboard

Jamboard is the collective brand name for Google’s interactive whiteboard system, which includes a 55” 4K touchscreen and the Jamboard app. Jamboard is part of Google Workspace and has similar features to the Microsoft Whiteboard.

This integrated meeting whiteboard supports freehand drawing, text boxes, post-it notes, simple shapes, and a “laser” pointer tool. Jamboard allows you to save multiple boards for later modification and use.

Jamboard can be launched in a new window from within a Google Meeting, but does not directly integrate with the meeting experience; presenters will have to share the Jamboard window with their audience.

Lucidchart / Lucid Suite

Lucidchart is a charting and diagramming tool, similar to Microsoft Visio, that runs in a web browser.

Lucidchart can also be used in a similar manner as any of the other products on this list as a free-form “board” for a variety of purposes. Prior to a meeting or other collaborative setting, the owner of the Lucidchart “board” shares the document with other collaborators via a URL link. The meeting host can then share their screen using their video meeting platform of choice for attendees who will only be observing, while contributors can interact with the board in real-time.

Boards are saved as individual documents and can be organized into folders in your personal Lucid workspace.

UC San Diego has a campuswide Lucid Suite license that includes both Lucidchart and Lucidpress, a web desktop publishing tool for brochures, flyers, and presentations. You can access both products by logging in with either your UC San Diego G Suite or Microsoft 365 accounts.

Need help? Contact your departmental technical support or the ITS Service Desk, (858) 246-4357 or ext. 6-HELP.