Web Forms

Last Updated: September 17, 2024 9:43:49 AM PDT

Find options and guidance on building web forms.

Options for building web forms
Product	Good for	Acceptable use guidelines	What next?
MachForm (eForms)	Forms that can be embedded into a CMS website page Contact information Activity coordination	Forms must not be used to collect Personally Identifiable Information (PII) and must adhere to data primary guidelines established by the University of California.	Workplace Technology Services will build the form
DocuSign	Forms requiring electronic signature Forms with workflow Requires training	HIPAA compliant Legally binding	Workplace Technology Services manages the DocuSign service
Kuali Build	Smart forms with dynamic fields and API data pulls available Automated approval and notification workflows Self service with development support	Can use for data up to a P3 level (PDF) Legally binding signatures HIPAA compliance and further security reviews are in progress	Request a new application, Kuali Build Team will help with configuration
Google Docs	Storing files Sharing files with colleagues within or outside UC San Diego	Check the usage guidelines	Self-service
Microsoft forms	Storing files (each user gets 1TB of space) Syncing files with your local computer Sharing files with colleagues within or outside UC San Diego	Check the usage guidelines	Self-service
Qualtrics	Survey building and design Data collection and management Data analysis	Check the usage guidelines	Self-service

Need help? Contact your departmental technical support or the ITS Service Desk, (858) 246-4357 or ext. 6-HELP.