Managing Sponsored Project Funds: How to View Award Documents

Find out how to view award documents scanned and stored by Sponsored Projects Finance.

Award Documents in Oracle PPM Awards Space

As of August 1, 2023, award documents are accessible through the OFC PPM Manage Award space. 

Award documents stored in the Award Document Lookup Tool include those received by SPF through July 30, 2023. These documents have been migrated to OnBase, and as of March 24, 2025, they can be accessed via the Oracle PPM Awards Attachments Section. The Award Document Lookup tool will soon be deprecated.

Access:

If you do not have access to the OFC PPM Manage Award space, please submit a ticket via Services and Support and request the role called UCSD PPM Grants Inquiry JR.

Login:

https://ekgs.fa.us2.oraclecloud.com/

• Username: UCSD AD Account
• Password: UCSD AD

 Steps:

1. Navigate to Projects and Awards
2. Go to Manage Awards
3. Search by Project # or Award ID
4. Click on the award number
5. Go to 1:Details train stop
6. Click the General tab > see Attachments section
7. Click the File Name or URL link to view the document

Attachment Categories

• Award: Any documents associated with the official award record including
  • Department Notification: Email to department with new award set-up
• Amendment: Documents pertaining to official dollar, date or terms and condition changes as agreed upon by the sponsor
• Billing: Any billing notes or manual billing recorded outside SPARCM.
  • All Invoices submitted to the Sponsor can be viewed in the SPARCM Department Portal. Please review https://blink.ucsd.edu/finance/awards/managing/sponsored/sparcm.html
• Correspondence: Any correspondence that the SPF Award Accountant saves related to the award
• Cost Share documents
• Financial Reporting: Any financial reporting notes, reconciliation or manual report recorded outside SPARCM.
  •  All Financial Report related documentation and official sponsor reports can be viewed in the SPARCM Department Portal. Please review https://blink.ucsd.edu/finance/awards/managing/sponsored/sparcm.html
• Multi-Campus Agreements
• Proposal - final proposal documents as sent to SPF by Sponsored Projects Offices
• Subaward – related subaward documentation
• Other – Any other pertinent documentation