Payment and Billing - Billing & Payment Method

Learn about billing and payment processes.

Sponsored Projects Finance (SPF) is responsible for managing billing and payment processes for sponsored projects. The only exceptions are clinical trials, which are managed by the Dean's Office of the School of Medicine. If you manage sponsored project funds for your department, you should monitor this activity and communicate with SPF regarding the status of your award payments. Read the information below for background information on how SPF handles billing and payment.

Setup

After OCGA sets up the award in Kuali, SPF sets it up in OFC (Oracle Financials Cloud) and SPARCM. An automated Award Setup Completed email goes to the listed Fund Manager and MSO with the award details. 

Payment Basis

Agencies specify the award type, which falls into one of two categories:

• Fixed price: Regardless of project cost, the University is entitled to be paid the full award amount after it meets all award terms. It is not required to account for costs or refund an unexpended balance.
• Cost reimbursable: The University is entitled to collect only an amount that is equal to allowable expenditures and not more than the award amount.