Non-PO Payments

Concur is used to process the following reimbursement or payment types.

Meetings and Entertainment

• Events including UC-Hosted Conferences, Retreats, Fundraisers (Concur Expense)
• Catering (Concur Request)

Payment Product Requests & Employee Reimbursements

• Human Subject Compensation - Gift Cards and Cash Advances to PIs/Coordinators (Concur Request)
• Non-Cash Awards, Gifts, Prizes (Concur Request)
• Dues and Memberships (Concur Expense)
• Student Awards (Concur Expense)
• Supplies (Concur Expense)
• Miscellaneous Reimbursements (Concur Expense)

An updated Payment Request form is now available in Services & Support to process the reimbursement or payment to suppliers, non-employees individuals, and non-employee students.  With this recent enhancement of the form, the Payment Request backup documentations below are no longer required. The questions on these forms have been incorporated into each Payment Type, gathering all the necessary information needed.

• Awards & Gifts
• Fellowship
• Honorarium/Miscellaneous Services
• Human Subject Compensation (Direct payment to a participant)
• Insurance
• Licenses
• Membership Dues
• Permits
• Refunds
• Rent/Lease
• Sponsorship
• Stipends
• Student Organization
• Subscriptions
• Visas
• Other

Occasionally reimbursements and payments are requested on behalf of another employee. In the following situations complete the Non-PO Payment to Employee form and submit it using this link to Services & Support to ensure your request is routed to the correct IPPS team. Use this form for the following situations: 

• Human Subject Compensation (Payment to employee participants)
• Refunds for employees (including students) initiated by another department (i.e. refunds for RIMAC membership or parking permits)
• Royalties for Employees
• Fellowships/Allowances for Employees
• Petty Cash Reimbursement/Replenishment