Non-PO Payments
Last Updated: January 15, 2025 10:11:10 AM PST
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Learn how to process requests for non-PO payments or reimbursements through Concur or Service & Support for Non-PO Payment Requests
Use the drawers below to determine which applications to use to process non-PO payments. All non-employee payees (including non-employee students) must register in PaymentWorks and receive a payee number in order to receive payment via our systems. More information on PaymentWorks can be found on the PaymentWorks Blink page.
If you have any questions on which application to use or about payee registration, please contact us via the Services & Support portal.
Processing through Concur
Concur is used to process the following reimbursement or payment types.
Meetings and Entertainment
- Events including UC-Hosted Conferences, Retreats, Fundraisers (Concur Expense)
- Catering (Concur Request)
Payment Product Requests & Employee Reimbursements
- Human Subject Compensation - Gift Cards and Cash Advances to PIs/Coordinators (Concur Request)
- Non-Cash Awards, Gifts, Prizes (Concur Request)
- Dues and Memberships (Concur Expense)
- Student Awards (Concur Expense)
- Supplies (Concur Expense)
- Miscellaneous Reimbursements (Concur Expense)
Processing through Service & Support for Non-PO Payment Requests
An updated Payment Request form is now available in Services & Support to process the reimbursement or payment to suppliers, non-employee individuals and students, as well as Awards and Gifts to employees.
- Awards, Gifts, and Prizes (Employee)
- Awards, Gifts, and Prizes (Non Employee)
- Fellowship/Grant/Living Allowance
- Honorarium or Miscellaneous Services
- Human Subject Compensation
- Insurance
- Licenses
- Membership Dues
- Permits
- Phone Bills
- Real Estate
- Refunds and Reimbursements
- Rent/Lease
- Shipping/Freight
- Social Membership
- Sponsorship
- Subscriptions
- Visas
- Other - cannot be placed on PO or PCard
Additional Payment & Reimbursement to Employees
Occasionally reimbursements and payments are requested on behalf of another employee. In the following situations complete the Non-Po Payment To Employee form and submit it using this link to Services & Support to ensure your request is routed to the correct IPPS team. Use this form for the following situations:
- Award to Student
- Fellowships/Allowances for Employees
- Human Subject Compensation (Payment to employee participants)
- Petty Cash Reimbursement/Replenishment
- Refunds for employees (including students) initiated by another department (i.e. refunds for RIMAC membership or parking permits)
- Royalties for Employees
- Student Emergency Loan
Find answers, request services, or get help from our team through the UC San Diego Services & Support portal.