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Payment or Reimbursement for Insurance

How to request a direct payment for an insurance company or a reimbursement to the insured.

A Non-PO Oracle document should be prepared to request a direct payment to Gallagher Benefit Services, Inc. or a reimbursement to the insured. The document must be submitted before the IPPS-Payment Request team can process payment on your behalf. Departments cannot use their Express Card to process payment directly with Gallagher Benefit Service, Inc.

When creating a request, include the following information:

  • Submit a request throught the Services and Support Portal 
  • Enter CCOA in the 'Accounting Distribution' section.
  • Title of insured (e.g. visiting graduate student, visiting post doc, visiting scholar)
  • Attach an email verification from the Graduate Division or the Vice Chancellor's Research Office indicating the appointment date for the insured

Note: If the insured is a foreign citizen, they must be set up in Glacier prior to creating your MyPayments document. For questions concerning the Glacier process, submit a case through the Services and Support portal. 

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.