By-Request Coverage

Protection for claims resulting from the operation of the university heliport and manned aircraft. Coverage for university-owned aircraft.

Contact EH&S Risk Management, (858) 246-0369, for more information.

Coverage for NCAA, intercollegiate, club, and intramural sports and recreation trips. Excursions may also be covered.

Contact EH&S Risk Management, (858) 534-2454, for more information.

Related resources:

• Planning Special Events Off-Campus
• UC Travel Resources

Coverage for damage to university vehicles. Protection for claims arising from the operation of university vehicles.

Important: Fleet Services routinely insures Fleet Services vehicles, but departments must obtain coverage for department-owned or leased vehicles. Read UC San Diego Vehicle Insurance and Driver Responsibilities for more information, including using personal vehicles for university business.

Contact EH&S Risk Management, (858) 246-0369, for more information.

Related resources:

• Vehicle Insurance Programs Change Form (PDF)
• Vehicle/Cart Incident Report (PDF)
• Planning Special Events Off-Campus

Personal vehicle use: University programs do not provide coverage for damage or loss to personal vehicles used for university business. 

Related resources: Using a Private Automobile: Insurance Requirements

Rental vehicle use: When renting vehicles, use the current UC contract number with the proper agency to obtain insurance coverage. The contract number must be included on the rental contract. Drivers may be personally responsible for insurance costs for the vehicle and incident charges if proper procedures are not followed. Note: Some types of vehicles are not covered by UC contract.

Related resources: Rental Car Insurance Coverage

Coverage for eligible individuals, including students, traveling on official university business beyond 100 miles of UC San Diego or home. Coverage ensures UC business travelers have accident insurance coverage while away from campus.

Register for UC Travel Accident Insurance prior to each trip beyond 100 miles of UC San Diego or home:

• Complete the online UC Business Travel form, and save changes.
• Print the form for your reference during your trip. The completed form will:
  • Verify eligibility
  • Provide confirmation of coverage
  • Provide emergency information and travel tips
• Note: A link to the form is also available from the "Going on a Trip" feature in TravelLink when preauthorizing travel.

Related resources: UC Travel Resources

Coverage for damage arising from the operation of boilers, steam turbines, and compressor tanks.

Contact EH&S Risk Management, (858) 246-0369, for more information.

Related resources: Pressure Vessel Equipment Change form (PDF)

Coverage for building projects in excess of $300,000.

Contact EH&S Risk Management, (858) 534-2454, for more information.

See frequently asked questions about Builder’s Risk Insurance for more information. 

Coverage for accidental medical expenses for athletic and non-athletic instruction camps.

Contact EH&S Risk Management, (858) 534-2454, for more information.

Related resources: Planning Special Events Off-Campus

Coverage for vessels chartered by the university when additional liability protection is needed. Coverage for non-employees (i.e., guests, visitors) on vessels chartered by the university.

Contact EH&S Risk Management, (858) 246-0369, for more information.

Related resources: Planning Special Events Off-Campus

Coverage for accidental medical expenses for on-campus child care programs.

Contact EH&S Risk Management, (858) 534-2454, for more information.

Coverage for students involved in approved experiential/ internship programs.

Contact EH&S Risk Management, (858) 534-2454, for more information.

Coverage for fine arts acquisitions. Coverage for works of art loaned to the university by others. Protection for these items is provided during display, storage, or transit between locations.

Fine arts insurance is available by request through the university's self-insurance program. Fine arts include paintings, etchings, pictures, statuary, tapestries, and other bona fide works of art, historical value, artistic merit, or rarity.

Fine arts are valued at the current appraised dollar amount, which should be listed on CAMS (Campus Asset Management System). Unless you notify EH&S Risk Management in writing of the currently declared appraisal of the item, the appraisal value listed with Equipment Management will be used for insurance purposes.

Most fine arts appreciate rather than depreciate. It is the department's responsibility to periodically have fine arts appraised and to submit updated appraisal values to the Equipment Asset Management System.

Review the programs below to determine the appropriate insurance coverage.

Property insurance program

Coverage is automatic for fine arts listed in CAMS (Campus Asset Management System) at no charge. There are 21 exclusions to this policy.

Deductibles:

• Loss due to damage: $1,000 per occurrence
• Loss due to theft:
  • $1,000 per forced entry occurrence
  • $5,000 per non-forced entry occurrence

• Contact Risk Management, (858) 534-2454, for more information.

Related resources: BUS-81 (PDF), Insurance Programs

Permanent fine arts collections

• This is by-request (optional) coverage. There are two exclusions to this policy.
• Additional costs: Items added to the policy cost 18 cents per $100 of value per year.
• Deductible: $500 per occurrence
• Contact Risk Management, (858) 246-0369, for more information.

Related resources:

• BUS-81 (PDF), Insurance Programs
• Permanent Fine Arts Policy Request form

Temporary exhibits

• There are two exclusions to this policy.
• Additional costs: Items added to the policy cost $.03 per $100 of value per month.
• Deductibles: $500 per occurrence.
• Contact Risk Management, (858) 246-0369, for more information.

Related resources:

• BUS-81 (PDF), Insurance Programs
• Fine Arts Temporary Exhibit Quarterly Report
• Art Exhibit & Loan Agreement (PDF) (Word file) – Artists exhibiting pieces or artwork at temporary exhibitions on campus need to complete this form.

Coverage for overseas shipments via marine vessel, aircraft, or truck to Alaska, Hawaii, U.S. territories, foreign countries.

• Read Transit Insurance for more information.
• Contact EH&S Risk Management, (858) 246-0369, for more information.

Coverage for university research vessels and small watercraft. Protection for claims resulting from the operation of these vessels.

Marine liability and loss coverage is available by request through the university's self-insurance program. See program details for the types of coverage below.

Contact Risk Management, (858) 246-0369, for current rates on yearly premium charges and for more information.

Mandatory coverage

Vessels under 30 feet (small watercraft liability insurance)

• No deductible
• Initiate coverage or make changes with the Marine Insurance Change Request form

• Deductibles: $1,000 per occurrence
• Any changes to the deductible and premium must be approved by the marine insurance company. Contact Risk Management, (858) 534-2454, to obtain approval.
• Initiate coverage or make changes with the Marine Insurance Change Request form

• Mandatory coverage
• Coverage for non-employees (e.g., guests, visitors) on vessels chartered by the university

Optional Coverage

• Review the values of the yachts and trailers being covered and determine if you want or need this optional insurance.
  • Example 1: If the value of a yacht or trailer is less than the deductible, DO NOT purchase this insurance.
  • Example 2: If more than one yacht or trailer could be subject to the same occurrence, DO purchase this insurance.
• Deductibles:
  • Yachts – $250 per occurrence
  • Trailers – $100 per occurrence
  • Oars – $250 per occurrence
    Motors and oars must be listed separately.
• Initiate coverage or make changes with the Marine Insurance Change Request form

Marine ridership

For accidental medical and accidental death and dismemberment for non-employee passengers on university vessels

Coverage for accidental medical and accidental death and dismemberment for non-university passengers on university vessels.

Contact EH&S Risk Management, (858) 246-0369, for more information.

Premises liability coverage for non-university groups wanting to use campus facilities.

Contact EH&S Risk Management, (858) 246-0369, for more information.

Related resources:

• Event Application – Commercial General Liability, long-form (PDF, 7 pages)
• Event Holder Questionnaire, short-form (PDF)
• Planning Special Events Off-Campus

Coverage for eligible UC students traveling on official university business beyond 100 miles of UC San Diego or home. Ensures UC students have accident insurance coverage while away from campus on UC-sponsored travel.

Register for UC Travel Accident Insurance prior to each trip beyond 100 miles of UC San Diego or home:

• Complete the online UC Business Travel form, and save changes.
• Print the form for your reference during your trip. The completed form will:
  • Verify eligibility
  • Provide confirmation of coverage
  • Provide emergency information and travel tips

Related resources: UC Travel Resources

Liability protection for officially recognized university support groups and foundations.

Contact EH&S Risk Management, (858) 534-2454, for more information.

Risk Management can often negotiate customized insurance coverage for special cases not covered under the programs described above.

Contact Risk Management, (858) 534-3820, for consultation.