Meetings and Entertainment

Last Updated: October 21, 2021 10:16:33 AM PDT

Find instructions, tools, and resources for handling meals or light refreshments expenses for meetings, entertainment, and programmatic activities.

For a list of how-to guides on processing Entertainment expenses, please visit our Knowledge Base Articles on Entertainment, Meetings, and Expense.

Please visit the COVID-19 Event Planning and Attendance page for more information on hosting in-person events.

Essential information

Overview
- Meetings and Programmatic Activites
- Standard and Special Entertainment
Concur Event Examples
Approving Meetings and Entertainment
Entertainment Process Overview
Maximum meal allowances
Fund-source restrictions
UC San Diego-sponsored conferences
UC San Diego-sponsored retreats

Tools and resources

Concur application (login required)
- Concur Overview
University-Hosted Events: What to Consider
Use of Alcoholic Beverages for a UC San Diego-Sponsored Event or Meeting

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.

Notice: UC San Diego policy for meetings, entertainment, and hosted events, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source is UC Expenditures for Business Meetings, Entertainment, and Other Occasions.