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Reimbursement Guidelines for Temporary Remote Work

Below are guidelines published by the University of California Office of the President regarding reimbursable versus non-reimbursable expenses for employees who are working remotely during the COVID-19 pandemic.

Reimbursement for Meals

In accordance with UCOP G-28 policy, employees working from home are not considered to be on travel status, thus they are not eligible for meal reimbursements, food delivery or gift cards to purchase meals. In accordance with UCOP BUS-79, entertainment events require the presence of an in-person host, with the expectation that events are in-person or on-premises.  Meals for virtual meetings are not reimbursable. 

Reimbursement for Mileage

Normal commuting expenses remain non-reimbursable.  This includes occasional travel between the remote work location and the university facility.

Office Supplies and Equipment

Only business-related supplies and equipment that can be returned to the office at the end of the remote work arrangement should be reimbursed. If any item needs to be installed, charges related to the installation are the responsibility of the employee.

Reference the following Human Resources page for more information:  FAQs for Supervisors and Employees

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.