Meetings and Entertainment: Fund-Source Restrictions

Last Updated: July 28, 2022 11:20:21 AM PDT

When requesting reimbursement for meetings and entertainment, guidelines for fund-source use apply. Please see the table below for restrictions on fund-sources.

Fund	You cannot charge
State appropriations general funds (19900A)* Specific and special state appropriations (199XXA, 18000A-18199A)*	Any portion of meal expenses in excess of the allowed amounts Alcoholic beverage expenses or tobacco purchases The costs of tickets to shows, sporting events, and other similar entertainment venues An expense for a special entertainment event for example an event for employee morale, farewell, retirement, recognition, length of service, holiday party, or an event including a spouse/partner/family member.
Contract and grant funds	May be used only if the expenses are specifically authorized in the contract or grant, or by agency policy, and only to the extent and for the purpose(s) authorized Alcoholic beverage expenses or tobacco purchases
Other funds: Endowments, gifts, and all other funds administered by UC San Diego	Any expenses restricted by the funding agency

*Alternative funding sources may include University Core Fund 13991 and Campus Core Fund 13992 (these numbers replaced SOFI funds 99100A and 99200A). Central processing on the back-end of expenditure management will be expanded to include this new constraint and ensure compliance with state law.

In the event of a conflict between agency and UC San Diego policy, the stricter policy applies.

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.

Notice: UC San Diego policy for travel, and for meetings, entertainment and hosted events, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts and processing applications. The source for UC San Diego travel policy is UC Travel Policy and Regulations (PDF). The source for meetings, entertainment and hosted events is UC Expenditures for Business Meetings, Entertainment, and Other Occasions (PDF).