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Meetings and Entertainment: Fund-Source Restrictions

When requesting reimbursement for meetings and entertainment, guidelines for fund source use apply. Please see the table below for restrictions on fund sources.

Fund You cannot charge
State appropriations general funds
(19900A)

Specific and special
state appropriations
(199XXA, 18000A-18199A)
  • Any portion of meal expenses in excess of the allowed amounts
  • Alcoholic beverage expenses or tobacco purchases
  • The costs of tickets to shows, sporting events, and other similar entertainment venues
  • An expense for a special entertainment event for example an event for employee morale, farewell, retirement, recognition, length of service, holiday party, or an event including a spouse/partner/family member.
Contract and grant funds
  • May be used only if the expenses are specifically authorized in the contract or grant, or by agency policy, and only to the extent and for the purpose(s) authorized
  • Alcoholic beverage expenses or tobacco purchases
Other funds:
Endowments, gifts, and all other funds administered by UC San Diego
  • Any expenses restricted by the funding agency

In the event of a conflict between agency and UC San Diego policy, the stricter policy applies.

Notice: UC San Diego travel policy, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts and processing applications. The source for UC San Diego travel policy is UC Travel Policy and Regulations (PDF).