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Eforms for CMS Sites

Last Updated: March 16, 2022 11:22:59 AM PDT
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Workplace Technology Services provides customizable electronic forms (eforms) for sites under the Campus Content Management System (CMS).

Benefits

Eforms can be used for:
  • Contact information
  • Activity coordination

You will be given access to the eforms server where you can view and sort all submissions, and can download them into an Excel spreadsheet if needed.

Best for

  • Departments and organizations who want to collect information from site users.

Conditions

  • Older data should be downloaded and deleted on a regular basis – submissions older than one year are set to auto-delete from the system.
  • Forms must not be used to collect Personally Identifiable Information (PII) and must adhere to data primary guidelines established by the University of California. PII is not the same as the student PID number, which may be collected via an eform.

Personally Identifiable Information (PII) is defined as:

  • First name, or first initial, and last name in combination with either:
    • Social Security Number
    • Driver’s license number or California Identification Card number
    • Account number, credit or debit card number, in combination with any required security code, access code, or password that would permit access to an individual's financial account
    • Medical information (“medical information" means any information regarding an individual's medical history, mental or physical condition, or medical treatment or diagnosis by a health care professional)
    • Health insurance information (“health insurance information" means an individual's health insurance policy number or subscriber identification number, any unique identifier used by a health insurer to identify the individual, or any information in an individual's application and claims history, including any appeals records)
  • Password or security question and answer that would permit access to an online account
  • Forms must not be used for applications for academic programs
  • Data retention: Collected eform data will be retained for one full year from the date of creation
  • eforms may be disabled or removed if they are deemed inappropriate or cause any security issues
  • To prevent problems with file uploads, display, or spam, we suggest you:
    • Limit file size upload
    • Use reCAPTCHA
    • Limit text entry by word count
    • Limit form size and page size for a better user experience

Get started

Have a question or need access to an existing form? Contact wts@ucsd.edu.
Note: This page has a friendly link that is easy to remember: https://blink.ucsd.edu/go/eforms